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Capita FHE Conference 2012 Parent Portal. Agenda. Introductions St David’s : Background St David’s : Why a Parent Portal Reporting Strategy Initial Specification Key Priorities Implementation Areas for Development UNIT-e Parent Portal Demonstration of work recently completed (4.21)
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Agenda • Introductions • St David’s : Background • St David’s : Why a Parent Portal • Reporting Strategy • Initial Specification • Key Priorities • Implementation • Areas for Development • UNIT-e Parent Portal • Demonstration of work recently completed (4.21) • Other possible areas of development • Questions and Answers
Background • Only Catholic Sixth Form College in Wales • Recent inspection rated our ILP as “Sector Leading” • 1500 students • Other college supporting Cardiff 25000 students • Brand Values: Ethos & Pastoral Care
Why develop a Parent Portal? • Parent Portal – A pastoral demand • Existing Reporting Strategy • 1 Statistical report per year • 1 Written report per year • Parents evenings to coincide with reports home • At-risk evening. • Proposed Strategy • Continuous Reporting & Assessment • Avoids peak reporting periods • Informs personal tutors of student failure early • Pro-active parental involvement
Changing our Reporting Strategy • Grade Book (Developed in house)
Changing our Reporting Strategy • Grade Book (Developed in house)
The initial specification Hi Mark I was thinking: 1) Student timetable. 2) Attendance data 3) SLDD Info, Basic skills & learning style data. 4) Qualifications on entry & exam results. 5) Student grade book. 6) Tracker 7) Contract status 8) Email button for tutor (select from a drop- down) What do you think? Al
Key Priorities • Parents are aware of student performance at all times • Learners, Parents & Staff all viewing the same data • No extra work required by curriculum & pastoral staff • Minimal input by MIS staff • Reduce administrative burden (Reports home)
Implementation • Phased initial implementation • No problems reported by parents during first phase or full deployment • Messaging direct to personal tutor bypasses MIS / Admin • Increased communication between parents and personal tutors • Duplication between parent portal and traditional reports • Parents of at-risk students targeted for Parent Portal registration
Areas for development • Enhance contact log to include external communications • Enable direct communication to teaching staff as well as pastoral staff • Create “Front Sheet” reportset • Implement Document Management System • Investigate parental survey facility • Parent Portal App? • Stop sending reports home
What is UNIT-e Parent Portal? • New program for parents / guardians • Designed to give parent/guardian web access to information about their dependents. • Eases College Administration burden • Customisable to match the ‘local needs’ of the College. • Improves the image of the College in the ‘local community’. UNIT-e Parent Portal- powerful and flexible access to information- secure to ensure correct access
What do Parents and the College get from the Portal? • Early identification of non attendance by children • Immediate Notification of Examination dates and any changes • Identification of course work trends to help expose any underlying issues that need managing • Real time timetable information without need for additional notification. • Removes the need and cost for constant mailings to parents. UNIT-e Parent Portal- powerful and flexible access to information- secure to ensure correct access
Context • Relationships • Relationships can now be recorded between ‘parents’ and ‘students’, • Many – to - Many • Access • Secure ‘Parental’ account linked to the student(s) • Information • Timetable • Attendance statistics • Exam timetable • Assessment Results • Other information • Flexible • Customisable Reports
Areas for Development • Email/SMS texting messaging of authorisation codes to parents • Currently authorisation codes have to be sent by mail • Report formats and flexibility • To allow clients to add their own reports • Open up reporting for Reporting Services (as well as Report List Views) • Online Registration for parents and requests to link to students • This will required an ‘online parent stranger mapping’ to merge duplicates • Landing Page Announcements • Document upload (e.g. Principal’s Newsletter/Calendar for year) • ‘scrolling’ Newsflashes/general announcements • Other standard reports • Qualifications of entry • Exam results • Enrolment results (past/current with outcomes and grades)
Try it for yourself • Tablets connect to ppdemo wireless network • http://192.168.0.192:81/UNITeIIWebClient/post.iiwebclient.wgx?reference=pp.login • Email address: pauline.gregory@email.co.uk • Password: gregory