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WELCOME TO CPCC

WELCOME TO CPCC. NEW HIRE GL TRAINING COLLEAGUE SYSTEM INSTRUCTOR Dawud Q. Ziyad – Interim Systems Accountant Finance & GL Systems. ACCOUNT FORMAT. XX-XXX-XX-XXXXXX-XXXXX 5 COMPONENTS Fund-Purpose-Voe-Object-Unit. ACCOUNT FORMAT. XX – FUND CODE XXX – PURPOSE CODE XX – VOE CODE

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WELCOME TO CPCC

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  1. WELCOME TO CPCC NEW HIRE GL TRAINING COLLEAGUE SYSTEM INSTRUCTOR Dawud Q. Ziyad – Interim Systems Accountant Finance & GL Systems

  2. ACCOUNT FORMAT XX-XXX-XX-XXXXXX-XXXXX 5 COMPONENTS Fund-Purpose-Voe-Object-Unit

  3. ACCOUNT FORMAT • XX – FUND CODE • XXX – PURPOSE CODE • XX – VOE CODE • XXXXXX – OBJECT CODE • XXXXX – UNIT (DEPARTMENT) CODE

  4. FUNDXX-XXX-XX-XXXXXX-XXXXX • Fund Codes • 0X Institutional Funds • Examples 01 Current Unrestricted • 02 Current Restricted • 05 Proprietary • 07 Plant Funds

  5. FUNDXX-XXX-XX-XXXXXX-XXXXX • Fund Codes • 1X State Funds • Examples 11 Current Unrestricted • 17 Capital Outlay • 2X County Funds • Example 21 Current Unrestricted

  6. PURPOSE CODEXX-XXX-XX-XXXXXX-XXXXX • Purpose Codes • 1XX – Institutional Support • Example 120 – Financial Service • 2XX – Curriculum Instruction • Example 220 – Associate Degree • 229 – SELF SUPPORTING (INST) • 3XX – Continuing Education • Example 310 – Occupational Ed Instruction

  7. PURPOSE CODEXX-XXX-XX-XXXXXX-XXXXX • Purpose Codes (cont’d) • 4XX – Academic Support • Example – 421 – Curriculum • 422 – Continuing Education • 5XX – Student Support • Example – 510 – Student Services • 6XX – Plant Operations & Maintenance • Example – 610 – Plant Operation • 620 – Plant Maintenance

  8. PURPOSE CODEXX-XXX-XX-XXXXXX-XXXXX • Purpose Codes (cont’d) • 7XX – Propriety/Other • Example 711 – LAB FEES • 720 – Bookstore • 8XX – Student Aid • Example 824 – Pell • 830 - Scholarship • 9XX – Capital • Example 910 – Building & Grounds • 920 - Equipment

  9. FUND & PURPOSExx-xxx-xx-xxxxxx-xxxxx • 17-920 – State Funded Equipment • 21-620 – County Funded Plant Maint • 05-711 – Institutional Lab Fees • 11-220 – State Associate Degree

  10. VOE CodeXX-XXX-XX-XXXXXX-XXXXX • Institutional funds (0X) always ’00’ • Example 01-310-00-527000-32504 • State & County funds mostly ’97’ • Example 11-421-97-531110-31500 • 21-421-97-512000-31500

  11. VOE CodeXX-XXX-XX-XXXXXX-XXXXX • VOE Codes – State Accounts Only • 0X – Undefined – Example 00 • 1X - Vocational Education-Federal • 2X - Vocational Education – Non-Federal • 3X – Priority Program/CIP • 4X – Summer Term • 5X – Performance Funding Carryover • 6X – Area Coordinators

  12. VOE CodeXX-XXX-XX-XXXXXX-XXXXX • VOE Code (cont’d) • 8X – Miscellaneous Allotments • 9X – Non-Categorical • Examples • 11-220-22 – State funded Faculty account • 17-922-80 – State Capital/HB 275 Equipment

  13. OBJECT CODESXX-XXX-XX-XXXXXX-XXXXX • Object Codes • Institutional Funds (0X) Only • 1xxxxx – Assets – 111199 Claim on Cash • 2xxxxx – Liabilities • 3xxxxx – Fund Balances - 370100 • 4xxxxx – Revenues – 494100 Gifts • 5xxxxx – Expenses

  14. OBJECT CODESXX-XXX-XX-XXXXXX-XXXXX • XXXXXX – NCCCS Chart of Accounts Object Code • 531110 – In-State Ground Transportation • 527000 – Other Supplies • 527990 – SUPPLIES – BUDGET CONTROL

  15. UNIT CODE (DEPARTMENT)XX-XXX-XX-XXXXXX-XXXXX • Unit Code (Department) • 1xxxx – President’s Office • 2xxxx – Executive Vice President • 3xxxx – Instruction • 4xxxx – Education Support Services • 5xxxx – Administrative Services • 6xxxx – CPCC Service Corps • 7xxxx – CPCC Foundation

  16. Account Numbers • 02-421-00-518200-31549 • 05-711-00-527000-32150 • 11-220-22-531110-32151 • 21-610-97-539500-20425

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