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Internal Quality Assessment Process Ljubljana, 12-13 October 2009

Internal Quality Assessment Process Ljubljana, 12-13 October 2009. Ulrika Bergelv Audit Director The Swedish National Financial Management Authority, ESV. Internal Quality Assessment Process. Introduction Standards Process and Product Quality Organisation Methodology

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Internal Quality Assessment Process Ljubljana, 12-13 October 2009

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  1. Internal Quality Assessment ProcessLjubljana, 12-13 October 2009 Ulrika Bergelv Audit Director The Swedish National Financial Management Authority, ESV Ljubljana, 12-13 October 2009

  2. Internal Quality Assessment Process • Introduction • Standards • Process and Product Quality • Organisation • Methodology • Quality Assessment Milestones • Quality Assessment of other bodies • Objectives • To be developed • Conclusion Ljubljana, 12-13 October 2009

  3. Cabinet M i n i s t e r M i n i s t e r M i n i s t e r M i n i s t e r M i n i s t e r Minister s t r y M i n i s t r y M i n M i n i s Ministry D e p a r t m e n t D e p a r t m e n t D e p a r t m e n t s D e p a r t m e n t Departments Introduction 1(3) Sweden: Most countries: Cabinet(22 ministers) Ministries (12) Agency Agency Agency ESV Agency - Independent management in relation to other authorities and to the Government. Ljubljana, 12-13 October 2009

  4. Introduction 2(3) Audit Authority for 7 EU-funds/19 programs; • European Regional Development Fund – ERDF • European Social Fund- ESF • European Fishery Fund - EFF • External Borders Fund - EBF • European Fund for the Integration of Third Country Nationals - EIF • European Return Fund • European Refugee Fund Winding-up body closure of Structural Funds 2000-2006 (partly) Certification body for; • European Agricultural Guarantee Fund - EAGF • European Agricultural Fund for Rural Development – EAFRD Ljubljana, 12-13 October 2009

  5. Introduction 3(3) Audit Director Senior Audit Manager ERDF/ Interreg Ljubljana, 12-13 October 2009

  6. Standards 1(2) • IIA AS 1300,1310,1311 • IAASB ISQC 1 (100pages) Proposed Redrafted International Standard on Auditing and International Standard on Quality Control ISA 220 (Redrafted), Quality Control for an Audit of Financial Statements • ISO 9001:2008 Management System for Quality Process Ljubljana, 12-13 October 2009

  7. Standards 2(2) ISO PDCA life cycle • Plan • Do • Check • Act Ljubljana, 12-13 October 2009

  8. Process versus ProductQuality Process Quality Product Quality - Audit Reports... Ljubljana, 12-13 October 2009

  9. Organisation - Responsibilities Audit Director Senior Audit Managers Auditors Quality and Methodology Manager Ljubljana, 12-13 October 2009

  10. Methodology High quality through audit tools and work processes: • Audit Manual • Standardized work processes • Templates, checklists and documentation • IT-system for management of project audits Ljubljana, 12-13 October 2009

  11. Quality Assessment Milestones 1(3) Strategy: Presented by a Senior Audit Manager – decision by an Audit Director Operative Audit Plan: Presented by a Senior Audit Manager – decision by an Audit Director Ljubljana, 12-13 October 2009

  12. Quality Assessment Milestones 2(3) For each audit: • Planning phase - Planning document and checklists/work programs - presented by Senior Audit Manager – decision by Audit Director • After completion of field work - QA by Senior Audit Manager (Next page) • Before reporting - Draft audit report presented by Senior Audit Manager - Contradictory process with auditees • Reporting - Final audit report presented by Senior Audit Manager - decision by Audit Director • After closing of the files (sample based) - QA by the Quality and Methodology Manager Ljubljana, 12-13 October 2009

  13. Quality Assessment Milestones 3(3)QA template by Senior Audit Manager (examples of questions) Planning phase: • Review of planning documents (i.e. Audit plan, Planning Memo) • Signed planning documents Documentation: • Proper use of templates • Referencing • “Audit trail” from planning document  documentation  audit report Checks: • Signed work papers • Documentation of audit evidence • Contradictory procedures performed Audit report: • Assessment of the Management and Control Systems • Conclusions on Key Requirements • Report properly signed by Senior Audit Manager and Audit Director Ljubljana, 12-13 October 2009

  14. QualityAssessment of Other Bodies Ex ante • Independence • Competences • Objectivity Post • File reviews Ljubljana, 12-13 October 2009

  15. Objectives Improved Management and Control Systems Effective audit organisation compared to other audit organisations Ljubljana, 12-13 October 2009

  16. To be developed Quality parameters – Effective audit: • “Impact” measurement • Recommendations – implementation • Cycle time…… Ljubljana, 12-13 October 2009

  17. Conclusion High quality – Right quality Not just by chance Have a clear objective ! Ljubljana, 12-13 October 2009

  18. Thank you for your attention! ulrika.bergelv@esv.se +4686904469 Ljubljana, 12-13 October 2009

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