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QUARTER 1 PERFORMANCE REVIEW

This report provides an overview of the budget, performance, highlights, and challenges of the Department of Justice and Constitutional Development in the first quarter of 2011. It includes information on each program's objectives and achievements.

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QUARTER 1 PERFORMANCE REVIEW

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  1. QUARTER 1 PERFORMANCE REVIEW PORTFOLIO COMMITTEE ON JUSTICE AND CONSTITUTIONAL DEVELOPMENT 10 AUGUST 2011

  2. CONTENTS Introduction Budget overview Highlights Challenges Programme Performance Programme 1: Administration Programme 2: Court Services Programme 3: State Legal Services Conclusion 2

  3. Introduction • BUDGET OVERVIEW • The overall expenditure against budget at the end of the first quarter is 25%. Capital spending is at 39.9% and would require careful monitoring for the rest of the year. • The department has an unfunded mandate of over R600 million for the current financial year and have instituted cost-cutting measures to help manage the spending. 3

  4. Introduction • BUDGET OVERVIEW • Overall expenditure for Programme 1- Administration is at 24%, it is above the normal spending trend for the first quarter. Increased spending was noticed on goods and services in Security and Risk Management; personnel for the Ministry and spending on Public Education and Communications Unit. • Programme 2- Court Services expenditure is at an acceptable level of 23.6%. The expenditure on Goods and Services is currently at 11, 3%, which is below par with the 25% norm after 3 months. • Payments for Capital Assets is at 39,3% compared to the 25% standard. This is due to the payments for buildings and other fixed structures that was done earlier than anticipated • Spending on Programme 3- State Legal Services is lower than average at 20.8% due to the pending restructuring and the move by a number of branches to the SALU building. It is envisaged that spending will increase once all activities that have been put on hold. 4

  5. Introduction • PERFORMANCE OVERVIEW • The Quarter 1 report reflects the performance of the Department against the Strategic Plan and Annual Performance Plan for 2011/12 • The overall performance for the 17 objectives indicates that 39% (7) were fully achieved, 33% (6) were not fully achieved but are on track and showing good progress and 28% (4) have not been fully achieved and would need interventions to ensure that they get back on track. 5

  6. Introduction • Quarter 1 performance overview can be diagrammatically represented as follows: 6

  7. Introduction Highlights for Q1 2011 Below are the areas where the department is ahead of target and performing well. 7

  8. Introduction CHALLENGES for Q1 2011 Below are the areas where the department is experiencing challenges. 8

  9. Programme 1: Administration Objective 1: Increased compliance with prescripts to achieve and sustain an unqualified audit 9

  10. Programme 1: Administration Objective 2:Improved management of fraud and corruption cases 10

  11. Programme 1: Administration Objective 3: Improved human resources service delivery

  12. Programme 1: Administration Objective4: Increased optimisation of systems (automated and manual) 12

  13. Programme 1: Administration Objective5: Increased percentage of outstanding Truth and Reconciliation Commission Victims who qualify for reparations per TRC recommendations 13

  14. Programme 2: Court Services Objective 6: Improved coordination of the JCPS Cluster towards the delivery of outcome 3 14

  15. Programme 2: Court Services Objective7: Improved finalisation of activities in support of outputs of outcome 3 15

  16. Programme 2: Court Services Objective 8: Improved delivery of maintenance services 16

  17. Programme 2: Court Services Objective9: Increased protection of the rights of vulnerable groups 17

  18. Programme 2: Court Services Objective 9: Increased protection of the rights of vulnerable groups 18

  19. Programme 2: Court Services Objective 10: Increased access to justice services by under-serviced communities 19

  20. Programme 2: Court Services Objective 10: Increased access to justice services by under-serviced communities 20

  21. Programme 2: Court Services Objective 10: Increased access to justice services by under-serviced communities 21

  22. Programme 2: Court Services Objective 11: Improved functionality of justice service points 22

  23. Programme 2: Court Services Objective 12: Improved delivery of services at the courts 23

  24. Programme 3: State Legal Services Objective13: Improved service delivery at the Master’s Service points 24

  25. Programme 3: State Legal Services Objective 14: Increased efficiency in the provision of services to beneficiaries of the Guardian’s Fund, trusts, insolvent and deceased estates 25

  26. Programme 3: State Legal Services Objective 14: Increased efficiency in the provision of services to beneficiaries of the Guardian’s Fund, trusts, insolvent and deceased estates 26

  27. Programme 3: State Legal Services Objective 15: Promote Constitutional Development and strengthen participatory democracy to ensure respect for fundamental human rights 27

  28. Programme 3: State Legal Services Objective 15: Promote Constitutional Development and strengthen participatory democracy to ensure respect for fundamental human rights 28

  29. Programme 3: State Legal Services Objective 15: Promote Constitutional Development and strengthen participatory democracy to ensure respect for fundamental human rights 29

  30. Programme 3: State Legal Services Objective 16:Improved provision of legal services to the state organs 30

  31. Programme 3: State Legal Services Objective 16:Improved provision of legal services to the state organs 31

  32. Programme 3: State Legal Services Objective 16:Improved provision of legal services to the state organs 32

  33. Programme 3: State Legal Services Objective 17:Improved policy and legislative framework for effective and efficient delivery of justice services 33

  34. Programme 3: State Legal Services Objective 17:Improved policy and legislative framework for effective and efficient delivery of justice services 34

  35. Programme 3: State Legal Services Objective 17: Improved policy and legislative framework for effective and efficient delivery of justice services 35

  36. CONCLUSION • To improve performance, DOJCD Exco has instituted a monthly reporting system to enhance accountability on the implementation of the Departmental Strategic Plan. • For the next quarter, the department will focus on improving the data collection and analysis for quicker reporting. • The Audit Action Plan will continue to be regularly monitored to ensure a clean audit by the 2012/13 financial year. 36

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