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Report on Phase 2 ICIAP Workshop in Ho Chi Minh City, Vietnam

This report provides an overview of the Phase 2 ICIAP Workshop held in Ho Chi Minh City, Vietnam. The workshop aimed to assist APEC members in complying with the ISPS Code through technical assistance and capacity building. The report includes lectures, table-top exercises, and a demonstration of a port facility security audit.

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Report on Phase 2 ICIAP Workshop in Ho Chi Minh City, Vietnam

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  1. Report on Phase 2 ICIAP Workshopin Ho Chi Minh City ,Vietnam JULY 11,2007 Seiichi Ozaki Special Assistant to Director Security and Emergency Management Ports and Harbors Bureau, Ministry of Land, Infrastructure and Transport (MLIT)

  2. Background • ISPS Code Implementation Assistance Program (ICIAP) was developed by APEC Maritime Security Experts Group • It is designed to assist fellow APEC members in complying with the ISPS Code through technical assistance and capacity building

  3. Background • ICIAP was conducted in Philippines, Thailand, Indonesia, Vietnam, Peru, Malaysia, PNG Over 400 trainees participated in total 過去（このＡＰＥＣより以前）の状況写真① 過去（このＡＰＥＣより以前）の状況写真② APEC/ISPS Workshop on Port Security Hanoi, Viet Nam, 19-21 Dec 2005 APEC Seminar on Port Security Kuala Lumpur, Malaysia, 12-15 June 2006

  4. APEC ISPS CODE ASSISTANT PROGRAM IN HO CHI MINH CITY, VIETNAM(APRIL. 10-12, 2007) ・Australia, Indonesia, Japan, Singapore and United States dispatched their maritime security experts ・52 officials from the Ministry of Transport, Vietnam Maritime Administration (VINAMARINE), Port Security Facility Officers from port authorities and operators participated 20074月10-12で行われたＡＰＥＣの写真（会議①） 20074月10-12で行われたＡＰＥＣの写真（会議②）

  5. ＡＩＭ • To acquire necessary knowledge from case study and best practice on drill/exercise and audit • To review and discuss port facility security in relation to command and control, communication, coordination and responses to maritime security incidents • To demonstrate a proper auditing system

  6. Contents 1. Lectures on case study and best practice focused on drill, exercise and audit 2. Table-top exercise 3. Demonstration of Port Facility Security Audit at actual port

  7. Program of the seminar • Day1: 10 April 2007 (Tue)

  8. Day2: 11 April 2007 (Wed) Program of the seminar

  9. Day3: 12 April 2007 (Thu) Program of the seminar

  10. ○　Table-top exercise CONDUCT OF EXERCISE The table-top exercise was successfully conducted in the following 3 main phases Phase 1: Exercise briefing exercise aim, objectives, required attainments, exercise organization and latest MSC circulars updates Phase 2: Exercise a Dividing APEC participants into 3 syndicates with 3 exercise controllers b Conducting in accordance with the planned exercise injects Phase 3: Exercise debriefing exercise debrief and feedbacks and recommendations from APEC participants.

  11. EXERCISE INJECTS A total of 9 exercise injects were provided by individual syndicate controllers during the exercise. The planned exercise injects were: a. Start State. Port Facility was operating at Security Level 1 b. Exercise Inject 1. A suspicious person was seen loitering outside the facility with apparent actions that he was conducting surveillance activities by taking photographs of entry points and behaving suspiciously. c. Exercise Inject 2. An attempted entry of a vehicle at the Main Gate claiming supplying ship stores for MT XXX d. Exercise Inject 3. Designated Authority informed Port Facility that they received an intelligence report about a terrorist bomb attack targeted against MT XXX e. Exercise Inject 4. Security guard, while on roving patrol, discovered some damage to the perimeter fence. On closer inspection, he found some torn fabric (parts of a shirt material) and a map of the Port Facility

  12. f. Exercise Inject 5. Designated Authority declared Security Level 2 g. Exercise Inject 6. Tape recorded message was delivered via a parcel to the Admin Dept that something was going to happen in the Port Facility. h. Exercise Inject 7. Designated Authority informed Port Facility, Public authority and emergency response team are proceeding to port facility for assistance i. Exercise Inject 8. Unauthorized small craft approached MT XXX at high speed j. Exercise Inject 9. Suspicious item discovered in ship’s galley of MT XXX Table-top exercise の写真（①）

  13. Observation ■　General information and Port Facility Security Plan for this artificial port were provided to facilitate the conduct of the exercise. ■　The use of the Vietnamese language during the exercise facilitated active discussion among participants. Table-top exercise の写真（②） Table-top exercise の写真（③）

  14. ○　Demonstration of Port Facility Security Audit at actual port AUDIT OBJECTIVES a.Determine the implementation and effectiveness of the ISPS Code b. Determine conformity or non-conformity of system element c. Provide basis for improvement to the system d.Comply with the requirements stipulated in the ISPS Code.

  15. AUDIT TOOLS a.Questioning auditの写真（1 ） b. Listening c. Observing d.Checklist in accordance with MSC Circular 1192 auditの写真（2）

  16. Conduct of Audit Demonstration a. Examine the status of the ISPS Code implementation. b. Identify any aspects of the ISPS Code to enhance the ISPS Code implementation process. c. Recommend review and amendment to the approved Port Facility Security Plan if any. d. Conduct audit using the MSC Circular 1192 Checklist • Record any deficiencies in each of the areas if any and • provide relevant recommendation. auditの写真（3） auditの写真（3 ）

  17. Observation • The use of the Vietnamese language during the • demonstration of ISPS Code audit for a port facility has facilitated active discussion among participants. • A dedicated internal auditor training course may be • useful to further enhance learning values of participants during the ISPS Code audit for port facility.

  18. Conclusion ○As compared with the last APEC workshop held in Vietnam in 2005, this seminar was found to be much more beneficial in equipping participants with the best practices in effective implementation and sustaining ISPS Code in port facility. ○Using Vietnamese language was effective for enhancing participants’ understanding and encouraging active participation during the seminar. ○A port visit should be more effective; for instance, groups could start with a meeting at the port facility, then move to the site to verify the implementation.

  19. Conclusion ○For the table-top exercise, ・The information on the artificial port should be distributed to all participants at least two weeks prior to the exercise. ・The group size of around 15 people was a bit large to have active participation from all participants during table-top exercise. ○It is important to conduct practical exercises continuously.

  20. Terima Kashi Thank you for your attention.

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