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SoM Lab Bench Count

SoM Lab Bench Count. Prepared by Office of Facilities Planning & Management. Vivian Jones & Tim Gadus. Agenda Introductions Reasons for Entering the Bench Count How to add Bench Counts to iSpace Questions. What is a lab, that is the question.

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SoM Lab Bench Count

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  1. SoM Lab Bench Count Prepared by Office of Facilities Planning & Management Vivian Jones & Tim Gadus

  2. Agenda Introductions Reasons for Entering the Bench Count How to add Bench Counts to iSpace Questions

  3. What is a lab, that is the question Professor, a lab is a room used primarily for laboratory experimentation, research or training in research methods; or professional research and observation and is coded Room Type 251.

  4. I have an offer letter for a new Faculty Recruit, and the recruit is asking how many lab benches will they have. Where can I find that information?

  5. 1 2 3 3 Benches Alway (dry lab) 2 Benches CCSR (wet lab) 2 1 2 Benches 800 Welch (wet lab) 1 Bench Beckman (wet lab) 2 1 1

  6. Research Lab in CCSR, Room 2250. This side of the bench is counted as 2 out of 14

  7. What are the Bench Counts used for? Department Space Planning Faculty Recruitment Planning Off Campus Needs SoM’s Facility Master Plan Operating Budget Background Building Capacity

  8. Who Uses the Bench Counts?

  9. What are the current Bench Counts?

  10. What About Department Bench Counts?

  11. How Do I Update Bench Counts iniSpace? Open two Browser windows - iSpace (iSpace - ispace.stanford.edu) - Building Search Page https://maps-secure.stanford.edu/sims/building/building-search.cfm In the iSpace window on the Advanced Search page search by Parent Org., or Division org. code, Room Type 251 and “Most Recent” time period. In the Building Information Page window, enter Building number based on search result from # 2 above. In the iSpace window, open the room record. If there is no bench count on the Room Detail Page, click on the Maintain Current Room Attributes link. In the Building Information Page window, count the number of benches in the lab. In the iSpace window on the Edit Attributes page, add the bench count to the Benches field

  12. 1. Open two Browser windows - iSpace - Building Search

  13. 2. In the iSpace window on the Advanced Search page, search by Parent Org., or Division org. code, Room Type 251 and “Most Recent” Time Period…

  14. 2. …and here are the search results.

  15. 3.In the Building Information Page window, enter building number or name, or use the pick list….

  16. 3.…and open the Floorplans link…

  17. 3.…and select the appropriate floor…

  18. 3. …the floor plan displays each Research Lab with built-in case work in green…

  19. 3. …zoom in and count the benches. 1 2 3 4 5 6 7 8 9 10 11

  20. 4. Click back on the Room Detail Page…

  21. …and click the “Maintain Current Room Attributes” to add Bench count.

  22. Add the bench count here…. …and click here to return to search result and continue with the next room record update. 11

  23. Repeat the process with your next lab !

  24. Reporting Bench Counts Using ReportMart 1. Login to Reportmart and click on the word ‘Browse’ to display ReportMart reports

  25. 2. Click the Browse button to display your personal reports

  26. 3. Select the Space Management folder 4. Select the folder named Space Coordinator 5. Select the Download Report” 3 4 5

  27. Under the Primary Search Criteria select: Search by Dept (Org) Parent Org. (Tree) Search by Room Type Click Process Query

  28. The first window that displays is the Parent Org Tree. Select the Parent or Division Code

  29. Select the Rollup Level number, in this case there is only level 4

  30. Select the Room Type “251”

  31. Select the Room Status. The room status for Bench Counts will always be “Open”

  32. Double click on the default Start Date …

  33. Double click on the default Stop Date, then click on Process Query…

  34. The query is completed. Click the “OK’ button.

  35. In the Selections box, click on the Attributes Tbl

  36. The Attributes Table is now displayed in the center of the screen.

  37. Reportmart displays the Room ID, Bldg. Name, Room Type, Org ID and Benches.

  38. Export the results to your desktop

  39. The data is now in Excel to sort, arrange or even create a pivot table.

  40. Timeline We are asking all SoM Space Coordinators to complete this process by February 24th, 2006. This data will be most valuable for the SoM Master Plan that is being developed for the SoM Institutes and new science building. THANK YOU!

  41. ?

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