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WEST Members Meeting

Join the meeting at ALA Annual Conference for WEST members. Discuss archiving progress, program updates, systems development, and the impact of shared print. Explore Rosemont Shared Print Alliance initiatives and program officer recruitment details.

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WEST Members Meeting

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  1. WEST Members Meeting ALA Annual Conference New Orleans, LA 2018

  2. Meeting Agenda • Introductions • Program Updates • Membership • Archiving • Systems Development • WEST and Rosemont • Program Officer Recruitment • Panel Discussion: Local Journal Review Projects and the Impact of Shared Print

  3. Membership Update 67 institutions west of the Mississippi Terminations, 2017-2018 Willamette University (Archive Holder) Texas Tech University (Non-archive Holder)

  4. Membership Fees Update • With 2018, increases plateau to 3% • 2018 membership fee invoices will be distributed later this summer • Ongoing assessment of fee schedule and tiers • Value of WEST Membership fact sheet to accompany membership fee invoices this year Individually, Members Support

  5. Archiving Progress – Cycle 7 • Last steps for Cycle 7: • Propagate disclosures to CRL PAPR • Generate Annual Collection Comparison Reports and JRNL exports • Announce updated All Archived Titles Report and reminder for On Demand Comparison Reports Cycles 6 & 7: 3,354 journal families 163,117 volumes

  6. Cycles 8 and 9 – coming up! • Proposals will be posted to AGUA for Archiver review – end of July/ beginning of August • Finalize commitments by the end of August • We encourage all Archive Holders to commit to as many Bronze journal families as possible!

  7. AGUA Systems Development Phase 4

  8. WEST and the Rosemont Shared Print Alliance The Rosemont Shared Print Alliance is a federation of regional shared print programs with a mission to collaboratively develop, manage and coordinate the identification, retention, registration, discovery of and access to a shared, distributed collection of print journals in the United States. Participating regional shared print programs include: • Big Ten Academic Alliance Shared Print Repository (BTAA) • Eastern Academic Scholars' Trust (EAST) • Florida Academic Libraries Repository (FLARE) • Scholars Trust (ASERL and WRLC) • Western Regional Storage Trust (WEST)

  9. Rosemont Decision-making in WEST • Policy approved by the WEST Executive Committee to keep our members informed and facilitate feedback on Rosemont-related decisions: Rosemont actions and decisions shall undergo membership-wide vetting when they constitute a substantive departure from existing WEST policy or strategic direction, or would have a significant and tangible impact on WEST members’ resources and/or operational processes, as assessed by WEST’s governance groups (including the Operations and Collections Council and the WEST Executive Committee). Actions and decisions that do not fall into those categories shall be vetted by WEST’s governance groups only.  All Rosemont actions and decisions will be shared with WEST members on a regular basis for information, comment and feedback.

  10. What’s happened over the last four months? • Decision Support Service (DSS) Member Survey • Exploring local tools like AGUA, JRNL, CRL Reports + Tableau. • AGUA Overview Webinar (recording available) • Rosemont in PAPR Directory • Archived titles overlap among Rosemont programs • Roadmap review began at the Rosemont Operations ALA Annual meeting

  11. Rosemont in the PAPR Directory

  12. Preliminary Overlap Analysis of Titles Archived by Rosemont Programs

  13. What comes next for Rosemont? • Establishing a time-line for the priorities identified during the Operations meeting • Resource-sharing support • Continuing to develop shared guidelines (definitions, expectations) • Volume level validation • Gap-filling • Last copy • More detailed scoping for a Last Copy Initiative • Regular communication across the Rosemont programs’ memberships • Pursuit of an alternative to SCS tool • October 31st: Rosemont Executive Committee In-Person Meeting

  14. Program Officer Recruitment • The position description has been finalized and posted! • Will continue as a shared position with UC Libraries Shared Print. • Posting closes: July 16 • Send questions and candidate ideas to Ivy!

  15. WEST Member Panel Discussion:Local Journal Review Projects and the Impact of Shared Print • Panel: • Erika Johnson, Head of Acquisitions and Collection Management, University of San Francisco • Kerry Scott, Associate University Librarian for Collections & Services, University of California, Santa Cruz • Shari Laster, Head of Open Stacks, Arizona State University • Dr. Elizabeth Titus, Dean of the Library, New Mexico State University • Moderator: Ivy Anderson, Interim Program Manager for WEST

  16. How does shared print factor into your journal review and deselection?

  17. What shared print tools or reports (e.g. AGUA reports, JRNL, PAPR), if any, support your journal review projects?

  18. How do you engage your constituents (librarians, students, faculty, administrators) in conversations about the value of shared collections and their role in journal review?

  19. The Questions… • How does shared print factor in? • What are the tools? • How do we communicate the role of shared print? • What are the ongoing challenges?

  20. Thank you! http://www.cdlib.org/west Ivy Anderson Interim WEST Program Manager ivy.anderson@ucop.edu Alison Wohlers WEST Operations and Collections Analyst alison.wohlers@ucop.edu

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