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3 Gaps

3 Gaps. GAP 2 Online Editing. Growth through Knowledge. Editing - Problems. Offline Editing Long winded: Check out->download->edit->upload->Check In Forget to delete local copy Multiple versions everywhere Using mail system as file-system Still saved on network drives

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3 Gaps

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  1. 3 Gaps GAP 2 Online Editing Growth through Knowledge

  2. Editing - Problems • Offline Editing • Long winded: • Check out->download->edit->upload->Check In • Forget to delete local copy • Multiple versions everywhere • Using mail system as file-system • Still saved on network drives • No real collaboration • Not acceptable in secure environments • People not really using DMS, unless forced Growth through Knowledge

  3. Editing - Problems • Current Online Editing • Simple Files only – text/html • Option for Webdav/CIFS • CIFS slow and very chatty over WAN • Really Windows only • Can edit from network drive via CIFS • Mount webdav as network place • With mounting – not really in DMS Growth through Knowledge

  4. Editing - Problems • Webdav Online Editing • Only limited applications • Only Internet Explorer • Only MS Windows • Apart from above, good option Growth through Knowledge

  5. Editing - Problems • Sharepoint protocol Online Editing • Only limited applications – MS Only • Only Internet Explorer • Only MS Windows • Apart from above, good option Growth through Knowledge

  6. Editing - Problems • GoogleDocs Online Editing • Really offline editing in the cloud • Same problems as with online editing • Checkout to Google • Checkin from Google Growth through Knowledge

  7. Editing – What would be ideal? • Editing Ideal • Documents does not leave Alfresco • Documents secure • Seamless editing • Secure online editing • Platform independent • Available for all applications • Edit anywhere Growth through Knowledge

  8. Editing – What is the solution? • Firefox Webdav plugin • Developed with NWU • Same problems as with Webdav online Editing • But, Internet Explorer dependency gone • Updates needed every time firefox upgrades • Only still for MS Windows Growth through Knowledge

  9. Editing – What is the solution? • Browser Online Editing • Secured partnership with 3rd party • Will be available Q4 2011 • No need for native office apps • Available from anywhere • Only Office documents currently • Following formats: • Doc: doc, docx, rtf, odt, sxw, html, txt • Sheet: xls, xlsx, ods, sxc, csv, tsv • Present: ppt, pps, odp, sxi Growth through Knowledge

  10. Editing – What is the solution? • Native Online Editing • Client side editing using native applications • Emulate drive on client machine in background • Direct editing through webclient using browser plugins • Protocols CMIS & Proprietary REST • All native applications • Platform independent • Client-side driver/app needed Growth through Knowledge

  11. 3 Gaps GAP 3 Document Manipulation Growth through Knowledge

  12. Document - Problems • Need to do everything offline • Standard Header & Footers • Watermarks • Signatures • Annotations • Comments • Review Remarks Growth through Knowledge

  13. Document - Problems • Not so easy • Split Documents • Compare Documents • Combine Documents • Compile Document p arts & Assemble Growth through Knowledge

  14. Document - Problems • Scanned Documents • Smaller • Better quality • Searchable Growth through Knowledge

  15. Document – What would be ideal? • Ideal • Single Format for all documents • Same tools for everything • Tools online available in environment • Portable format for any device • Long-term storage • Compare versions online • Secure • Artifacts stored with document, always Growth through Knowledge

  16. Document – What is the solution? • PDF – Portable Document Format • Same format for everything • Web tools for redlining, drawing, writing • Not word processing, but good enough for reviews and others • Insertion of watermarks, headers, footers • Combining of documents • Splitting of documents • And various others Growth through Knowledge

  17. PDF– Problems • OpenOffice transformation Engine • Transformations does not work • Formatting lost • Pictures disappear • Tables out of proportion • Font problems • Sizing problems • Powerpoint even worse Growth through Knowledge

  18. PDF Transformation – Can we change this? • Different Transformation Engine • Tried several options • Different versions of OpenOffice • The Forge was not with us • Decided to go for Aspose • Much better but still some problems • Decided to try Adlib Express • 95% but still problems • Just could not get others to work Growth through Knowledge

  19. PDF Transformation – What is the solution? • Microsoft Office • Only one app that can do this properly • REST API server on Windows • Accepts remote files and transforms • Best fit • Exactly as MS does it • Fast • Reliable • Available NOW! Growth through Knowledge

  20. Available Now

  21. Summary Growth through Knowledge

  22. Growth through Knowledge • www.i-kno.net • (087) 353-4194 • admin@i-kno.net

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