HP Imaging & Printing Security

1. HP Imaging & Printing Security October 2012

2. Objective Understand potential security and exposure risks,and learn about available technology. Agenda • Risk • Research findings • Imaging & Printing Solutions • Closing and Questions

3. Print Security

4. Is your sensitive data really secure? • What are you protecting? • Proprietary data • Financial records • Confidential materials • Employee information • Compliance with industry standards • What is the risk? • Financial damage • Litigation • Loss of licensing • ID theft • Brand image • Company reputation ”It takes twenty years to build a reputation and five minutes to ruin it. If you think about that, you’ll do things differently.”-Warren Buffett

5. Mind the security gapCritical gaps can occur at multiple points within your imaging & printing environment.

6. Research findings: How much effort has the organization put into managing the security of printed documents? • Accidental data breaches through printing? 70% Report one or more breaches Quocirca “Closing the print security gap” October 2011

7. Imaging and Printing Solutions

8. Implement a secure printing strategy Policy Devices Adjust Managing the Imaging & PrintingSecurity Lifecycle Remediate Assess 3. Protect documents 1. Protect data 4. Monitor and manage 2. Protect devices • Encrypt print jobs • Maintain security protocols • Authenticate users • Store print jobs on a protected server • Implement a monitoring and management solution • Protect sensitive media • Prevent tampering and alteration • Encrypt hard disk data • Erase memory • Control access

9. HP Imaging and Printing Security Center The industry’s first policy-based solution that helps you increase security across your imaging and printing fleet. Add a new HP device manually or automatically apply security policies instantly as soon as devices are added to your network Apply a single corporate security policy across an HP Imaging and Printing fleet Solution runs in the background verifying a fleet’s security settings and applies correct policy settings to any non-compliant features Confirm device compliance and identify security risks with built-in reporting tools • Key Features: • The built-in HP Best Practices Base Policy provides a baseline level of security derived from HP security expert recommendations • Intuitive HP Policy Editor simplifies policy creation and changes • HP Instant-on Security automatically connects HP devices to the solution and immediately configures them to be compliant with a specific corporate security policy

10. HP Access Control Express Bundle of Pull Printing with Mobile Release and Job Accounting software Job prints securely with the user at the device User prints to the pull print queue. The HP AC Express pull print server stores the job until it is released by the user from a connected MFP or single function printer. Users utilize the Express app and camera on the phone to read a barcode on the front panel of the device to authenticate and release their print job • Key Features: • HP Access Control Express provides a cost-effective pull print solution by allowing users to use their smart phone to authenticate and release stored print jobs • Includes job accounting (without quotas) and basic reporting

11. HP Access Control Professional A complete bundle of secure pull print, job accounting and rights management Optimize printing workflows Create print rules Increase device security Enable pull printing with encryption Authenticate using Mobile Release Manage printers Authenticate with HP proximity card readers Track and allocate quotas for print use Authenticate users via PIN/PIC • Key Features: • With HP Access Control Professional, robust authentication and pull printing reduce the risks of unclaimed print jobs, sensitive documents left unattended, and frustrated users. • Sophisticated job tracking helps you allocate printing costs and optimize device deployment. • Intelligent management software and full reporting options can increase your control and insight into your printing environment.

12. HP and Troy Secure Document Printing Server-based, on-demand secure printing on plain paper • HP and TROY Secure Document Printing • Receives the print file • Inserts selected security features into the print file • Routes job to designated laser printer Select a designated printer with a print queue configured for security printing Output reformatted with secure features on designated laser printer • Key Features: • Server-based deployment – Enables installation on existing networks with any PCL5 Laser printer and MFPs • Plain paper printing – Reduces or eliminates dependency on expensive pre-printed security paper • Workflow simplification – Enables printing to general office printers so you don’t have to lock paper trays or establish dedicated security printers

13. HP ePrint Enterprise Secure mobile device printing for a workforce on the go HP ePrint Enterprise Server (and Blackberry handles the print job and routes it to the right printer MS Exchange or Blackberry Enterprise Server (BES) Users use an app on their iPhone, iPad, Android or Blackberry to discover a printer on the network and send a print job Jobs are printed on HP LaserJet or other network printers • Key Features: • Increase productivity by printing from mobile devices • Quickly locate the nearest available printer with full search functionality • All communication is done within the company firewall • Can be integrated with HP Access Control pull printing for hold and release security

14. Thanks!