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Club Race Officer

Race Management Training Course. Club Race Officer. Race Management Training Course. Club Race Officer. Club Race Officer (Trainers Seminar). Module 1 Before the Race Module 2 On the Water, before the start Module 3 During the Race and the Finish Module 4 Post-Race and Safety.

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Club Race Officer

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  1. Race Management Training Course Club Race Officer

  2. Race Management Training Course Club Race Officer

  3. Club Race Officer (Trainers Seminar) Module 1 Before the Race Module 2 On the Water, before the start Module 3 During the Race and the Finish Module 4 Post-Race and Safety Regional Race Management Training Coordinator: Mike Harrison (National Race Officer & National Judge) 0131.554.7773 e-mail: sailing@scotsport.co.uk

  4. Club Race Officer Module 1 Before the Race Module 2 On the Water, before the start Module 3 During the Race and the Finish Module 4 Post-Race and Safety Regional Race Management Training Coordinator:

  5. Group Discussion • How does your club organise its Race Management? • How effective is Race Management in your club? • What are the main difficulties?

  6. Race Management at Club level is designed to • make the most of the club organisation • give customer satisfaction - good sailing

  7. Who are the customers? • Beginners / Learners • Experienced recreational racers • The Open Meeting experts (customers becoming competitors)

  8. Learners (of all ages) require • Space • no-one carving them up • Tolerance • while they learn • Chance to finish the race • without being cursed by the Race Officer

  9. Experienced recreational racers require • Enjoyable racing • Competitive sailing at their level • A regular pattern to the racing • don't want to have to think too much! • Time to talk about the race in the bar

  10. Open Meeting experts require • Competition in which they stand a fair chance of winning • Perfect organisation • accurate start lines • true beats • correctly angled reaches • Emphasis on racing and winning • Remember - for many of these, club racing is only a training session, but it must be good

  11. To give competitor satisfaction, the club organisation needs to • Communicate efficiently • Follow a regular pattern in its organisational structure • Have an efficient method of encouraging members into taking and accepting responsibility • GET AWAY FROM THE 'ONE-MAN BAND'

  12. One method of club organisation (race management aspects only)

  13. Sailing Captain acts either as chairperson or secretary to sailing committee is responsible to club management for efficient running of the sailing programme Bosun ensures all equipment is in good working order Chief Race Officer co-ordinates all club race management trains Club Race Officers issues Club Race Officer Certificates in conjunction with Regional Race Management Training Co-ordinator vets all Sailing Instructions Job Descriptions

  14. Fleet Captains communicate fleets' views to the Sailing Committee communicate committee decisions to fleets Results Secretary processes and publishes all results Monthly Race Managers responsible to Sailing Committee for completion of race programme in their duty period responsible for all race management matters during their duty period Job Descriptions

  15. Monthly Race Managers (from Committee Members)

  16. Monthly Race Managers • these are the people the club needs to train • they will probably come to your training sessions • they will hopefully become your Chief Race Officers

  17. Race Officer Duty - Preparation • Long before the day • go on duty with a good race officer • observe • make notes

  18. D-day minus 7 • Contact Monthly Race Manager (or be contacted) • Get a copy of the Club’s Race Management Guide • Check • programme is to run as scheduled • race team members are all available • experience (balance) of team is OK • all equipment is operational

  19. Race Equipment • If you start races away from a fixed Race Box - what equipment is in the club’s race bag? • What personal equipment does a CRO need to provide? • What has to be done in the time before the start (especially the first 30 minutes after you arrive at the clubhouse)?

  20. suncream seasickness tablets aspirin insect repellent shackle key duct tape memo recorder batteries pencils (chinagraph), pens burgee cotton wind indicator neck towel fingerless gloves woolly hat, baseball cap recording sheets & plain notepad clipboards (2) Rule Book SIs for the event VHF radio monocular gas air horn mouth-blown horn whistles (2) anemometer hand-bearing compass orienteering compasses (2)(for handing to mark-layers) GPS complete flag set (including orange, black, red, green & blue) set of letters & numbers (for course notification) The Race Officer’s bag • Additional Personal Equipment • waterproofs • buoyancy aid • snacks (food & drink)

  21. D-day minus 5 Check personal equipment Re-read Racing Rules - Part 3 Racing Signals Re-read Club Sailing Instructions D-day minus 1 Watch TV weather forecasts - get a picture of what is happening, fronts etc If bad weather is predicted then arrange additional safety boat coverage

  22. Start minus 1-2 hours Arrive at Club with latest forecast Note wind direction at Club Unlock/prepare equipment Check all boat crews have arrived and that they have checked their craft and its equipment Check that all starting equipment is in order Complete radio checks Check wind again From forecast and current observation predict wind strength and direction at start-time If too strong/light prepare to postpone

  23. Pre-Start Preparation • Rescue craft afloat and ready • Watches ready • wound / batteries OK • set to correct (real) time • Recording Sheet ready • Pencils sharp • Guns ready • Flags bent on to halyards

  24. The Start • Do you know your flags? • What are the main problems in getting a clean start? • How can you try to ensure a good start? • Write out a simple ‘Idiot’s Guide’ for dealing with one or more OCS yachts. • When ‘short-handed’ in the Race Box, which are the most difficult times? And how can these situations be resolved?

  25. Linlithgow Loch Courses

  26. Port Edgar Dinghy Courses

  27. Courses • What factors influence course setting in your club? • Using the Port Edgar course card, select a course for an evening race for Fast Yachts. The wind is 8-12 knots South-Westerly. High water was at 15:58 (5.9m); low water is at 21:18 (0.7m). The race starts at 19:00.

  28. Refer to recommended courses in Club’s Race Manual Select a course that is suitable for the PREDICTED wind strength and direction the tide Seek advice if necessary Note start and finish line positions Check that marks shown on recommended course actually are in situ Prepare course display, double-check that rounding sides of marks are correctly displayed NO LOOPING OF MARKS! Confirm choice with duty Race Manager or get someone else to check Setting a Course

  29. Decision Time! • A Race Officer must use his/her judgement to • decide length of start line • how many last minute starters? • how much bias is necessary? • how shifty is the wind? • any current to be considered? • postpone the start • organisation not ready (race team, rescue) • wind - too little, too much

  30. The Race Officer must also use his judgement to • start the race • recognise on-course-side at start time and signal • an individual recall • or • a general recall • shorten course

  31. Before the Warning Signal • The Race Officer must signal or otherwise designate the course • The Race Officer may remove and substitute a new course signal

  32. When in ‘System 3’ - 1 minute prior to Preparatory Signal at advertised time at 00 seconds on real-time clock Method class flag displayed one sound signal Warning Signal

  33. Before the Preparatory Signal • The Race Officer may shift a starting mark

  34. Fleet now under racing rules Yachts sailing in the vicinity of the Starting Line rank as competing yachts Preparatory Signal

  35. Before the Start • The Race Officer may • shorten course to one prescribed in the Sailing Instructions • postpone, to designate a new course before or with the new warning signal, or for any other reason • postpone to a later day

  36. Start

  37. Identifiable Boat(s) On Course Side of the line • hoist X • one gun • record OCS on race sheet • watch boat(s)

  38. Identifiable Boat(s) On Course Side of the line - Re-Starting • When all have returned behind the start line • lower X • delete OCS • If some do not return, keep X up until 1 minute before next start or until starting line is closed

  39. ‘I didn’t see anything...’ • A Sunday race has three starts. A strong tide pushes several boats of the first fleet over the line. Your view is blocked by the nearest boat. What is the sequence of actions you follow?

  40. General Recall • To be used • when there are several unidentified OCSs or • if there is an error in procedure • Method • hoist 1st Substitute • two guns

  41. Re-Start after General Recall • Try to keep to multiples of the time sequence - start on next 5 minute (or 3 minute) interval • always at 00 seconds on real-time clock! • One minute before this time • lower 1st Substitute • one gun

  42. Re-Start after General Recall : Stage Two • Remember you go straight into the Preparatory signal • One minute after lowering 1st Sub. • hoist class flag and preparatory flag (P or other) • fire one gun

  43. Club Rules • What is the rule in your club about late starters? • The first fleet of an evening race is due to start at 19:00. At 18:56 you see a yacht cast off from its mooring, sail to the pre-course side of the line and start at 19:02. What do you do (or should you have done)?

  44. Postponement Signals • These can be used for ANY REASON WHATSOEVER! • Use them as the panic button - a cry for help • Reasons can include • buoy drifting • major wind shift leading to heavily biased line • mistiming between signals • misfiring of sound signals • broken halyards • etc. etc.

  45. The Postponement Signals : 1 • AP • All races not started are postponed • Keep to multiples of original time sequence if possible when lowering • Warning Signal made one minute after this signal is lowered

  46. All races are abandoned This includes ones already under way as well as those preparing to start The Postponement Signals : 2 N

  47. AP over numeral pennant postponed x hours from scheduled start time AP over H and N over H as for AP and N but - "further signals will be made ashore" i.e. go back to the beach/harbour AP over A and N over A postponed/abandoned to another day The Postponement Signals :3

  48. To remain in control of the race, the Race Officer must, at regular intervals, check: Safety the weather conditions (that the crews can handle stronger winds) that rescue craft are still operational that rescue craft know of vessels which appear to be in trouble that priority is being given to people and not boats Time by timing boats on various legs of the course calculating the approximate finishing time for the first yacht comparing this time with the time limit, and preparing to shorten course if necessary Recording of Yachts ensure that recorders have positions of each yacht at end of each round keep track of leaders of each fleet keep track of 'tail-end charlies' of each fleet relative to leaders After the Start : Race Control

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