Sustainability Overview

1. Sustainability Overview European Regional Workshop on the Megaports Initiative Eric Alderson EU Regional Sustainability Lead

2. Sustainability • Sustainability is defined as the functional and operational requirements imposed on people, processes, and equipment that promote and support long-term, proficient radiation detection system operations.

3. Sustainability Transition Period • The Megaports Initiative is a capacity building program. The goal of the Initiative is to help foster an indigenous capability to operate and maintain radiation detection systems. • Megaports helps foster this indigenous capability throughout the sustainability transition period, which typically last for up to three years. • All activities to be conducted will be documented in a Sustainability Plan and a Joint Transition Plan.

4. Seven Key Sustainability Elements • Organization/Personnel • Training • Procedures/Processes • Maintenance/Logistics • Lifecycle Management • Configuration Management • Performance/Capability Assurance

5. Organization/Personnel: Staffing Plans • Goal: Ensure that system is staffed adequately when containers are transiting through the monitors • Factors to consider: • Amount of traffic • Number of RPMs • Operating hours/days • Expected number of alarms • Time required to process an alarm • Established operating procedures • Staffing needs should be continually reviewed and updated as needed • Expected future staff turnover should also be considered and factored into staffing plans

6. Training • Goal: Develop an indigenous training program that will enable the establishment and maintenance of a qualified cadre of instructors, site personnel, and support personnel/vendors with the necessary skill sets and tools to ensure consistent performance of operations and maintenance • Training activities should be tracked and updated based on an annual needs assessment

7. Training: Sustainability Tools • Throughout the sustainability transition period, the U.S. can assist in the development of indigenous programs in several ways: • Refresher training • Megaports can provide periodic refresher training as needed • Train-the-Trainer • Megaports can work with a specific group of host-country trainers to enhance their expertise on learning and/or teaching a radiation detection curriculum • Countries should also consider if other national, regional, or international entities could contribute to the overall curriculum

8. Procedures/Processes • Goal: Consistently operate and maintain system, adjudicate alarms, and report threats using standardized and approved procedures and processes • Port-level operations and alarm processing • Local-National-Regional Emergency Response • Alarm Notification • System maintenance and logistics

9. Standard Operating Procedures (SOPs) • Develop • Review and update on a consistent basis • Standard review cycle should be established • Incorporate changes in threat, resources, or the site • Communicate and share updates

10. Alarm Notifications • Alarm Notification • Under most Megaports MOUs, the host-country has agreed to share information on real detections. • Procedures for sharing data post-sustainability transition should be established. • At the discretion of the host country, real detections may also be reported to the IAEA Illicit Trafficking Database (ITDB)

11. Maintenance/Logistics Goal: Keep system operational at defined performance and capability levels

12. Preventive Maintenance and Emergency Repair Support • Indigenous preventive maintenance and emergency repair support • Adequate inventory control and procurement of critical spare parts and consumables • Maintenance and periodic calibration • Management and replacement of radioactive check sources • Reporting and documentation requirements • Use of SLD Help Desk support

13. Radiation Check Sources • Host country has official radiation source custodial responsibilities • Procurement • Transport • Storage • Immediate access to the sources is vital in case of equipment failure • Sources have a half-life that requires periodic replacement

14. Lifecycle Management • Goal: Consistent, long-term planning and management processes for all resources

15. Configuration Management • Goal: Form a documented baseline that adequately controls changes following a documented process of review and disposition of systems • Transfer ownership of equipment and materials to the host country • Review and document any changes to ensure system impacts are identified and minimized • Control dissemination, storage, and update of all materials to maintain system integrity • Document all system changes

16. Port Expansions and Reconfigurations • There may be a need to add or relocate equipment as sites evolve • Changes must be budgeted, documented, and reported EU Port Expansions - Reconfiguration Rotterdam (Massvlakte II) – 2008-13 Piraeus (Port Gate Reconfig.) – 2010-11 Zeebrugge (Albert II Dock North) – 2010-11 Algeciras (TTIA) – 2010

17. Performance/Capability Assurance • Goal: Monitor system health through multi-level data analysis review of all aspects of the system to ensure components and personnel are performing effectively and according to design. • Key elements include: • Defining performance metrics • Operations observation • Performance testing • Data gathering and analysis

18. Performance Assurance and Data Analysis • Define operational performance metrics • Observe operations periodically to ensure the technical proficiency of operators and maintenance providers and that management practices and procedures are followed • Conduct regular performance test exercises using radiation check sources • Conduct regular review of RPM daily files and alarm event files for equipment operation status and maintenance and repair trend analysis. • Participate in periodic US Megaports team assurance visits and develop process for continuing assurance visits/checks after the sustainability period

19. Assurance Visits • Coordinated US-host country visit to evaluate overall operations that includes performance of equipment, processes and people. • Recent EU Assurance Visits • Algeciras: June 2010, February 2011 • Antwerp & Zeebrugge: Oct 2010 • Rotterdam: Oct 2010 (Training US) • Piraeus: Nov 2010, Mar 2011 (Engineering) • Lisbon: Dec 2011

20. Sustainability and Joint Transition Plans • Transition milestones and supporting metrics will be proposed to incrementally assist the host country to assume a greater amount of sustainment activities each year • Milestones are outlined in a sustainability and joint transition plans • As the project progresses and certain sustainability elements are finalized, the sustainability and joint transition plans are updated

21. Transitioned EU Ports • Rotterdam, the Netherlands – 2006 • Piraeus, Greece – 2007 • Antwerp, Belgium – 2010 • Zeebrugge, Belgium – 2010 • Algeciras, Spain – 2011

22. EU Ports in Sustainability or Implementation Phase Sustainability • Lisbon, Portugal – 2010 • Valencia, Spain – 2011 Implementation • Barcelona, Spain – 2010 • Genoa, Italy – 2010 • Gioia, Tauro Italy – 2010 • Marsaxlokk, Malta – 2010

23. International Partnerships and Technical Exchange • Regional workshops (Lisbon 2011) • Regional exercises • Hosting of international delegations • Technical exchanges • Recent EU Technical Exchanges • July 09: EU Operational Ports Lessons Learned, • Belgium-Netherlands-Spain-US, Madrid Spain • June 10: SAIC ST-20 Operations & Lab Testing • Netherlands-US, Rotterdam the Netherlands • June 10: Train the trainer, IAEA-EU Commission- • Malaysia-Philippines-Pakistan-US, Joint Research • Center Ispra Italy

24. EU Sustainability Challenges • Life Cycle Management in a financial crisis – doing more with less • Value Added Tax (VAT) exemption process • Early sustainability discussions and planning is critical (implementation phase) • Regional training and technical support approach • Communications system maintenance and upgrades • Establishing nuclear emergency response protocols • Spectroscopic Portal Monitor (SPM) operations and maintenance