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2013 Annual Meeting Agenda

2013 Annual Meeting Agenda. Welcome & Introductions Committee Reports Architectural Review Committee Social Committee Speeding Committee Neighborhood Updates Legal Action Financial Report & 2014 Budget 2014 Board Elections Homeowner Question & Answer.

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2013 Annual Meeting Agenda

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  1. 2013 Annual Meeting Agenda Welcome & Introductions Committee Reports Architectural Review Committee Social Committee Speeding Committee Neighborhood Updates Legal Action Financial Report & 2014 Budget 2014 Board Elections Homeowner Question & Answer

  2. Welcome & Introductions HOA Board of Directors Kevin Foushee, President Dan Jandura, Vice President Mike Moscardelli, Treasurer/Secretary HOA Property Manager - Caroline Moore Welcoming Committee – Judy Sullivan

  3. Architectural Review Committee ARC Members: Jim Sullivan - chair Cathy Billington Jeff Hall Mike Moscardelli Beth LaFever

  4. Architectural Requests 16 of 17 (94%) Approved ARC requests YTD Approvals include fences, new home plans, decks, patios, pools, playgrounds, fire pits, in-ground trampoline and landscaping. Average approval time is 6 days

  5. Social Committee Katy Moscardelli Linda Perkins JenniMoscardelli Tasha Irby Melanie Bean Judy Sullivan Thanks to the social committee for the fun movie dive-in night in July and thanks to BJ McGovern for the movie screen. Holiday Party – December 6th at the Clubhouse. Save the Date! Invitations coming soon.

  6. Speeding in Five Oaks The board proposed 2 speed bumps along Ridgecrest. We did mail in ballots and some door to door visits, but we were not able to get the required 2/3 approval for installation. Phil Teal has started a speeding committee and has spoken with the Lebanon Police Dept. The police will be doing speed checks during peak hours of 7-9 AM and 5-7 PM.

  7. Speeding Report 10/3/2013- 10/14/2013 Posted Speed = 30 mph Average speed = 29 mph Highest speed = 52 mph Total number of vehicles = 4279 Number of vehicles > 30 mph = 1718 (40%) Number of vehicles < 35 mph = 3858 (90%) Number of vehicles < 40 mph = 4218 (98.6%)

  8. Speed Chart: Count vs. Speed

  9. Neighborhood Updates Front Entrance/Bridge Landscaping Lighting on Chesapeake Post/Sign Repair

  10. Front Entrance/Bridge Maintenance The HOA is continuing to pay Pinnacle Landscaping for maintaining the front entrance. The entrance is owned by the clubhouse. They pay water and electricity, while we pay for landscaping. The HOA had 3 landscapers propose landscaping ideas for the bridge. They did decide on a design, however, after consideration, it was determined that we should have an irrigation system before implementation. We are working with the clubhouse to try and get this installed.

  11. Lighting on Chesapeake HOA has been in contact with MTEMC. Developer needs to submit a lighting plan to MTEMC for approval. Once approved, developer needs purchase and install fixtures. Once installed, MTEMC pays for monthly charges and maintenance. Developer has been contacted. Waiting for response.

  12. Post/Sign Repair Refurbished 12 posts (Stop sign & Street signs) Refurbished 4 Speed Limit signs Leveled the post at Jasmine & Five Oaks Blvd. Total cost of $1213

  13. 2013 Legal Action The HOA took 1 homeowner to court this year. The judge sided in the HOA’s favor and we collected $3375 in back dues, late fees and violations. Currently have 11 liens filed, the majority of which are for 2 year construction fines. Additional liens will be filed at the end of the year for homeowners who have not paid dues.

  14. Financial Report and 2014 Budget Caroline Moore Five Oaks HOA Property Manager

  15. Home Status • 15 homes & 3 lots have sold this year (2 of these were in foreclosure) • 3 current homes in foreclosure/bankruptcy • 100 Glenway Point • 611 Ridgecrest Lane • 211 Chesapeake Point • The HOA has paid to maintain 2 lots this year (approx. cost YTD of $673)

  16. Balance Sheet Sept. YTD 2013 Year End 2012 Sept. 2013 Current Assets Operating $36,834$64,302 Reserves $69,097$69,760 Total Assets $105,931$134,062 Total Liabilities $0.00 $0.00

  17. 2013 Sept. YTD Expenses Total Expenses = $19,832

  18. 2013 Financial Summary • Total lots in January 2013 = 239 ($35,850 dues) • Total Collected = $34,125 (95%) • 3homes unpaid, 9 lots unpaid • Current outstanding dues for 2013 = $1725 • Violation income received this year = $9388 • Lawn reimbursements received=$3247 • Late Charges = $1740

  19. HOA Board Elections Mike Moscardelli’s seat on the board is vacant. Letters and proxy votes were sent to all homeowners in September. The board solicited nominees for the open position. Two candidates were selected. Carol Cetnarowski & Richard Moscardelli Are there other floor nominations? Please cast your votes before leaving if you have not done so already.

  20. What Can You Do to Help? Get involved in your neighborhood Ask Questions / Feedback to board members Volunteer (Board, ARC, Social Committee, special projects) Check us out on Facebook at “FiveOaksHoa”

  21. Member Question & Answer

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