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NorCal OAUG: Enhancing Oracle Applications Community Engagement

Learn how NorCal OAUG, a non-profit S-Corporation, operates its GEO organization, board roles, elections, vendor relations, events like Panel Discussions, Training Days, Oracle Applications Days, and more. Engage with Oracle experts and expand your network!

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NorCal OAUG: Enhancing Oracle Applications Community Engagement

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  1. NorCal OAUG How we run our GEO

  2. Organization • We incorporated in CA as a Non-Profit S-Corporation • This allows us to: • Easily enter into contracts for conference facilities • Have a checking account • We file a federal and state tax return annually(actually we have an accountant who does it for us for ~$400)

  3. Organization, Board • We have 6 elected board members • Term is for two years • Only 3 positions are elected each year • No more than 3 board members can be Non-Users(Non-Users are any company with an interest into selling into the OraApps workspace) • This year we added a 7th position for a board appointed Oracle Representative

  4. Board Member Activities • We have conference calls every 2 weeks • Board members must put on a Panel Discussion • Board members must all assist with the Training Day • We strongly encourage board members to attend Oracle Applications Conferences: • OAUG Collaborate • Open World • Application Days

  5. Board Elections • Elections are run by the existing board using email • All existing board members see the votes • Votes must be from members we sent ballots to • OAUG will assist you with your election (contact Lynne Weil)

  6. Bylaws and NDAs • Our bylaws are available on our web site • Our NDA (Non Disclosure Agreement) for board members is available on our web site • Other contracts and sample documents are available on our web site • http://www.norcaloaug.org

  7. How to deal with Vendors • Membership list is never released to Vendors • We do not send email blasts on behalf of Vendors • We use to run email banner ads (stopped due to spam filters)

  8. How to deal with Job Postings • Our GEO does not forward or post job openings or people looking for employment • The OAUG has now opened a new Skills Market • Allows users to post resumes for free • Allows employers to post jobs for a fee

  9. Events • This is the key to your GEO and SIG • Events: • Panel Discussions • Training Days • Oracle’s Application Days • OAUG Collaborate Conference

  10. Panel Discussions • 4 to 6 panel discussions per year • 3 to 4 hour event • Always get an Oracle Development or Product Specialist • Focused topic: Workflow, HR, Inter-company Transactions, etc. • Free for attendees, only ask for registration on our web site • Held at company sites throughout SF Bay Area • Approximately 75 to 200 attendees • Occasionally get a vendor to sponsor refreshments

  11. Oracle Applications Day • 2 Oracle Applications Days per year • All day event • Oracle Event, we have a table and some participation • Provides contact with non-Oracle Applications Users(opportunity to expand membership roles) • Events are free for attendees • Held at Oracle’s Conference Center in Redwood Shores • Approximately 300-500 attendees

  12. Training Day • 1 Training Day per year • $95 Fee for Attendees • Held at a conference center • Exhibit hall for vendors • 57 presentations • Presentations selected by board • 6 sessions by 10 tracks • 1/3 each - Users, Oracle, Exhibitors

  13. Training Day, Exhibit Hall • 29 Exhibitor Booths • Exhibitors help pay for the majority of the events cost • Exhibitors purchase a 8’ x 8’ booth for $750 • Exhibitors can also purchase one of 12 paid presentation slots for $1000 • Attendee lists are not distributed to exhibitors • Exhibitors are encouraged to have raffle prizes to collect contacts • Exhibit hall layout is S shaped with the conference food at the end of the maze, attendees walk by each booth several times during the day

  14. Training Day, Booth Bingo • We collect raffle prizes from our member companies:Pixar, Logitech, Lucas Arts, etc. • The NorCal OAUG holds an exhibitor booth bingo, collect ten stickers on a layout card to be entered in the raffle • Hold Exhibitor and NorCal OAUG raffles at the end of the day

  15. Training Day, Oracle Involvement • We have Oracle Sales Consultants provide the majority of the Oracle presentations • We get some Oracle Development participation • This year we had Jack Malloch from Oracle Support provide a dedicated track on Oracle Support • Work the Collaborate’06 and Oracle OpenWorld shows to make contacts • Use your Oracle Board Member

  16. Training Day, Registration • The NorCal OAUG handles all attendee and exhibitor registration on our own web site • Payments are made by Check or Credit Card through PayPal

  17. OAUG Involvement At Events • OAUG also participates at events: • OAUG Representatives are available • Magazines, Collaborate Conference Info, OAUG Information • Provides give away items • Provide a Collaborate Conference Registration • OAUG Membership Registration • Contact Lynne Weil for more information

  18. Membership • Our group is up to ~1900 members • Spreading our groups name is our top priority • Logo’d give away items • Membership comes from: • Our Web Site Registration Page • Event registration • On-Site Signups at Oracle Application Days • OAUG now has a facility to allow people to sign up for multiple GEO’s and SIG’s just by checking boxes

  19. Membership Communication • Primary methods for communicating with members are email and the web site. • Bulk Emails • We use a program called ‘Group Mail Pro’http://www.group-mail.com/asp/common/default.asp • Sends emails to individuals, (not cc or bcc) • We send emails as plain text (no HTML, banners, images, etc) • Sends emails 1 per minute to avoid ISP blocking (variable timing) • Many other options for bulk mailing • We are moving to a Hosting Service with a Newsletter tool to handle this in the future (1and1.com)

  20. Web Site • Give users a reason to visit your web site • Keep the content fresh and up to date • Content from presentations and papers is critical • We have ~450MB of presentation content • We are expanding zip files so that search engines better index the web site (only 20% complete) • We host our web site at 1and1.com, moving from Earthlink • OAUG also provides a hosting option

  21. How Can Oracle Help You • Establish a relationship with the Oracle Sales Group in your region (we can all help each other out) • Consider placing an Oracle Representative on your board • Oracle can provide: • Speakers • Venues for meetings • Exhibitor contacts • Logo’d give away items (possibly even co-produce an item)

  22. Budget • OAUG can assist you to get your group started(contact Lynne Weil for more information) • You need to become self-sufficient • We only have one primary source of funding, our annual Training Day Event

  23. Budget, Income Other Income Sources: • Vendor Directory for non-Training Day Exhibitors(Excel spreadsheet database) • Banner Ads (limited revenue in the past, caused email problems)

  24. Budget, Expenses

  25. OAUG Awards/Recognition • Make your group recognizable • Create a logo, theme and stick to it • Get a domain name (emails and web site) • Logo Items • Shirts for board member to wear to events • Take advantage of OAUG Awards • Fill out paperwork for the Geo/SIG Certificate of Distinction award • Then publicize it when you win

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