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Fox Point Homeowners Association 2010 Annual Meeting January 25, 2010

Fox Point Homeowners Association 2010 Annual Meeting January 25, 2010. Agenda. Welcome & Introduction Old Business State of the Association & Committee Reports Voting Results New Business Voting Ends at 7:30. Board of Directors. Board of Directors

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Fox Point Homeowners Association 2010 Annual Meeting January 25, 2010

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  1. Fox Point Homeowners Association2010 Annual MeetingJanuary 25, 2010

  2. Agenda • Welcome & Introduction • Old Business • State of the Association & Committee Reports • Voting Results • New Business Voting Ends at 7:30

  3. Board of Directors • Board of Directors • Thank you to outgoing Board members serving the last 3 years: • Marybeth Bulgarelli and Sanjay Holay leaving the board • Thank you to Board Members seeking re-election: • Bob Mares (3 years of service) and Beth Reiner (1 year) • Board Service Years: • Brad Marion (1) • Dave Jacobsen (2) • Kevin Gadbois (5) • Julie Gwiasda (2) • Maleta Simek (1) • Doreen Colletti-Muhs (7)

  4. Committee Reports

  5. Architecture Chairperson: Dave Jacobsen • 2009 Accomplishments • 11 Homeowner Projects Approved • Substantial Homeowner Compliance • 2010 Goals • Maintain the Character of Fox Point • Continued Homeowner Cooperation

  6. Civic Affairs Chairperson:: Beth Reiner Adler • 2009 Accomplishments • Storm water Management Study (Draft final spring 2010) • Village will be at FPHA April meeting to discuss findings • Commitment from Village to meet with FPHA annually to discuss items that need Village attention • Village addressed gas lights, road & water main repairs, street sweeping, tree trimming,& speeding. • 2010 Goals • Finalize storm water management study • Annual meeting with Village • Proposed rain garden at Lines School common grounds

  7. Common Grounds Chairperson: Bob Mares • 2009 Accomplishments • Tree removal at the Pool by Nelson Tree Service • Garden Paradise leveled/reseeded front pool area after repairs • Resurfacing and patching roads in Fox Point (financed by the Village) • Trimming of trees at the tennis court • Continued to keep Fox Point Common Areas well maintained • Negotiated a NEW landscaping snow blowing contract that saved FPHA thousands in annual fees • 2010 Goals • Continue to bid out projects for the best value, saving FPHA money • Repair and seal coat walkways, parking lot and boat dock area • Add a 5 inch mulch base to the playground area • Install new bushes at Cold Spring entrance • Oversee replacement of fence by Flint Creek (Village Plan)

  8. Lake Chairperson: Brad Marion • Committee Members: • Jan Romenesko – Water Quality • Tim Grabacki – Boat Docks • Bob Lee-Flint Creek • Tom Slager-Flint Creek • Bob Gwiasda • Steve Armitage-Fishery • Terry Moore-Lower Flint Creek • Chris Guild-The Point

  9. Lake • 2009 Accomplishments • Boat rack reconciliation • Reorganize lake committee • Modify maintenance contract for Flint Creek • Interview lake management consulting firms • Review lake management proposals for Lake Louise • Select alternative water treatment for Lake Louise • Tried aeration in The Point, as potential non-chemical algae treatment • Illinois EPA conducted a fish survey, including eliminating some carp

  10. Lake • 2010 Goals: • Select consulting firm to conduct lake management study • Complete lake management study • Prioritize 2010 Action Items, including aeration, vegetation, island stabilization • Meet with Flint Creek Watershed group to explore funding alternatives • Schedule Illinois EPA to resample fishery • Evaluate permit potential for Lot C and Lot D • Carp Derby

  11. Fox Point Pool Chairperson: Kevin Gadbois • 2009 Accomplishments • Repaired wading pool pipes  • Repaired gutters, walls and painted big pool • Replaced locker room water heater • No injuries or other safety related incidents • 2010 Goals • No injuries or other safety related incidents • No closings due to mechanical failures • Ensure a smooth transition to new pool committee • Possibly replace baby pool

  12. Safety & Welfare Chairperson: Mary Beth Bulgarelli • 2009 Accomplishments • Monitored safety concerns at school path • Addressed a variety of residents' safety concerns • Fox Point lighting maintained (Bill Graff) • 3 new stop signs installed on south side • Crosswalk repainted on Lake Cook Road and Cold Spring

  13. Safety & Welfare • 2010 Goals • Address Residents' Safety Concerns • Continue to Contact Barrington Police Dept. regarding Fox Point's No. 1 Safety Issue: SPEEDING! • Maintain Fox Point Lighting • Increase the number of Walking Lanes in Fox Point • Crosswalk painted (raised/reflective application) on Lake Shore Drive at dam • Crosswalk painted (raised/reflective application) on Lake Cook Road and Coldspring

  14. Social Chairperson: Julie Gwiasda • Committee: Amber Bostock and Michelle Pashkow • Accomplishments • 13 events for families and adults • Re-introduction of Men’s Social with 2 “sold out” card tournaments • Capture the Flag ticket price kept the same as 2007 and 2008 • Modified events to meet the needs of residents (Adult Pool Socials) • 2010 Goals • Offer affordable events for families and adults • Continue to adjust event offerings to serve interests of all residents • Continue to offer events for Men’s Social • Keep price point the same for Capture the Flag in 2010-New Venue! • Involve more residents in the creation of, function of, and participation in events

  15. Tennis Chairperson: Sanjay Holay • Volunteer Tennis Committee: Marlene Slager & Hillary Kaboski • 2009 Accomplishments • Continued Men’s Open Tennis on Saturday morning • Continued kid’s & adult program assisted by excellent tennis pros • New wind screens put in 2008 held up through the long 2009 winter • New tennis ball machine • Kept the courts in reasonable condition-still uneven and slick areas • Identification of a product called Flex Court

  16. Tennis 2010 Goals Replace one court in 2010 with Flex Court new synthetic material Evaluate Flex Court and repair other courts in 2011 Continue all kids and adult programs, leagues and social activities Add additional help to the tennis committee

  17. Treasury Report • Chairperson: Maleta Simek (resigned) • Assistant Treasurer: Matt Robbins • Assistant Treasurer: Diane Van Nest • Finance Committee • Diane Kerekes – past president & treasurer • Mike Nowik – past president • Matt Robbins – past treasurer • Tim Romenesko – past president • Susan Stoga – past president

  18. Treasury • 2009 Assessments & Revenue Exceeded Expenses by $91,072 • Within $8,117 of Budget • Biggest Variances Included: • Pool Repairs and Maintenance ($24,840 Unfavorable) • Lake Asset Expenses ($11,464 Favorable) • Administrative Expenses ($7,623 Favorable) • Pool Operating Expenses ($5,735 Favorable) • Board Recommends Zero Dues Increase for 2010 • Assessments have not increased since 2008 • We recognize that our residents continue to face challenges under current financial conditions

  19. Treasury Your Dues Dollar: Current Operating Expenses: Half of Collections Pool Replacement: Restricted portion of Fixed Asset fund ($30,000 allocated per year) Lake Fund: Maintenance of Lake Louise, Flint Creek Fixed Assets: Maintenance, repair, replacement of assets

  20. Treasury Biggest Future Expenditures are Pool and Lake • Pool Currently in Good Operating Condition • Many Thanks to Kevin Gadbois Whose Efforts Help the Pool Operate Efficiently • Lake Management Plan under Development • Brad Marion and the Lake Committee are working to develop a multi-year plan to improve water quality • Selective dredging may be one of the aspects of the plan • Goal is to work with available funds of Lake Asset Fund

  21. 2010 Proposed Budget HighlightsBaby Pool to be replaced - $85,000 Tennis Courts to be resurfaced - $25,000

  22. Treasury

  23. Treasury • 2009 Activities • Ongoing financial activities: financial statements, payroll, insurance audits, regulatory filings • Increased activity regarding collection of assessments – internal and external efforts • Monitor investments to meet current/future timing needs • Work with service partners (banks, accountant) to provide timely service

  24. Treasury • 2010 Objectives • Strengthen practices regarding document storage: purchase Scanner for Secretary to maintain electronic files, obtain offsite storage for key Association documents & records • Update capital improvement plan to plan expenditures and accruals • Review billing practices to encourage timely dues receipts • Explore resources available through CAI (Community Association Institute) • Update asset inventory

  25. Treasury • Budget Approval Process • Comments on proposed budget to be sent to board members • Voting on budget at February 22 board meeting at Village Church • Explanation of change in approval process

  26. Election Results • First position: Cook County resident with most votes • Next two positions: Lake County residents with next most votes • Fourth position: Person from either county who has the most votes • Replacement for Maleta Simek’s board position • Board assignments to be determined by the board members prior to or at the next board meeting

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