Practical Information and Guidance to Applicants Green Industry Innovation Programme Romania

1. Practical Information and • Guidance to Applicants • Green Industry Innovation Programme Romania • July 2014 Ms. Daniela Chifan,ProgrammeOfficer Innovation Norway Bucharest Office

2. Agenda 1. Programmeinformationchannel2. Rolesandresponsibilities3. How to find a partner?4. Essential reading and importantissues8. Project assessment and methodology6. How to apply?7. The Project Contract

3. Information channel www.norwaygrants-greeninnovation.noOne general «landing» page:Information abouttheprogramme area green industryinnovation, bilateral relations and othercommonissuesSelect thespecific page for Green Industry InnovationRomania(flag RO)All relevant information and programmedocuments

4. Roles and responsibilities InnovationNorway – fund manager – overall responsibletowardsthedonor (NorwegianM.F.Affairs)The National Focal Point – no formal responsibility(consultation/advice/coordination)Project Promoter (applicant) - fullyresponsibletowardsInnovation NorwayProject Partners -responsible to fullfiltheirtaskstowards Project Promoter(Partnership Agreement)

5. How to find a partner? Main portal for private sector: www.nortrade.comEnterprise Europe Network: http://een.ec.europa.eu/Other relevant web-sites:Green Business Norway (association for NO companies with green clean technologies): www.greenbusiness.noNHO (Norwegian Confederation of Enterprises):www.nho.noARENA – a Norwegian national programme for regional business clusters: www.arenaprogrammet.noTravel support is available to search for donor project partners (see section 3 - 2nd Call - Travel Support from programmewebsite)

6. Essential reading and importantissues Essentialreading2nd Calltextfor Project proposalsRules and ProceduresStandard Terms andConditionsState Aid Regulations – Reg. (EU) 651/2014AssessmentcriteriaandmethodologyProcurement Guidelines

7. Essential reading and importantissues Eligibilitycriteria-applicants and partners- legal entityin Romania/Norway- in operation for at leastonefull fiscalyear- cleancriminal and taxrecords- signedPartnership Agreement – applicantandpartner(s)- mainactivitycloselyrelated to the area for whichtheapplication is made

8. Essential reading and importantissues Eligibilitycriteria - forproject-contributetotheexpectedprogrammeoutcome- no overlapping or double funding- grant maximum and minimum amounts and co-financing rates are complied with -the project implementation period -no longer than the deadline for cost eligibility: 30 April 2016- compliancewith EU and Romanianlegislation

9. Essential reading and importantissues Eligibilitycriteria – expenditures-In line withthe state aid provisions- Depend on type ofproject and activities- From approvalofprojectuntil 30 April 2016- Normallyonlypurchaseofnew equipment eligible- Normally 10% ofprojectcostscan be buildings/land

10. Essential reading and importantissues Applicant’s co-financingCash - internal resources or bank loan DisbursementofgrantsAdvancepayment: 10-20% ofapprovedgrant basedonreasonedrequestReimbursement ofaccruedexpensesInterim Reporting/paymentclaimsCurrency: Euro

11. Essential reading and importantissues Public ProcurementRegulationsEU and Romanianlegislation on public procurementshall be compliedwith at anylevel in theprojectimplementationIf grant = 50% or more- conductprocurement as contractingauthority (OUG 34/2006)Smaller procurementaccording to Order MFE 1120/2013 or goodeconomicpracticesset in Procurement Guidelines (see Rules and Procedures – section 6.2)

12. Assessmentprocedure Organised by Innovation NorwayCommon methodology for Individual Project Scheme andSmall Grant SchemeInternal and external expertsConsultwith National FocalPointCriteria: administrative, eligbilityandtehnicalandfinancial

13. Assessmentprocedure 20 technical and financialassessmentcriteria, including:-technicalandfinancialcapacity- financial reports (certifiedaccounts)- maturityofprojects- riskanalysis and mitigationplans-projectprofitability- business plan- innovationlevel- intellectual Property Rights status- market potential- competitiveness

14. Assessmentprocedure For general criteria: Scoring 1-6 pointsScoring profile - eachcriteria is weighteningdifferently and may be a criticalsuccessfactorthatcouldjeopardisethe whole projectReasoned opinions from National FocalPoint (mainly, in order to avoid overlapping)Final decisionby Innovation Norway

15. How to apply? Individual Project Schemeand Small GrantsScheme- via application portalelectronic application formavailable at: www.norwaygrants-greeninnovation.noFund for BilateralRelations – travel support- via e-mail romania@norwaygrants-greeninnovation.no

16. How to apply? Fund for Bilateral RelationsTravel Support Facility- priorapprovalbeforetravel (Innovation Norway)- reimbursementprinciple- e-mail romania@norwaygrants-greeninnovation.no

17. How to apply? Individual Project Schemeand Small Grant SchemeElectronic application formavailableat the website:www.norwaygrants-greeninnovation.noAll mandatoryattachmentsand supporting documents to besubmitted in electronic versions ONLY

18. Documentsthat are part of applicationform Project implementation plan Detailedactivity budget Letter of commitment Procurement plan Publicity plan Partnership agreement, ifapplicable Disbursement plan CVs of theproject team

19. Othermandatorydocuments Registrationcertificates self declarations re. criminalandtaxrecords and undertaking in difficulty Certifiedaccounts Business plan

20. The Project Contract Project ContractStandard Terms andConditionsDetailedactivitybudgetProject Implementation PlanDisbursement Plan

21. Green Industry Innovation Programme Romania Multumesc!Questions to:romania@norwaygrants-greeninnovation.no