D57 Mentor Project 2012-13 E. Tyree Johnson PDG DTM

1. D57 Mentor Project 2012-13E. Tyree Johnson PDG DTM

2. D57 Mentor Chair 2012-13 What is mentor? A role model , coach, and confidante offering insight , knowledge, perspective , or wisdom useful to the mentee. A mentor takes interest in and helps an inexperienced persons sometimes know as the mentee. Mentoring is a brain to pick, an ear to listen, and a push in the right direction. - John Crosby

3. D57 Mentor Chair 2012-13 What is the mission of mentor project? To instill the practice of mentoring within the DNA of District 57 that it becomes a generally accepted and well crafted practice.

4. D57 Mentor Chair 2012-13 Part 1. Explore and promote the concept of mentorship at the club level. Part 2. Train Mentors newly sponsored clubs Part 3. Develop HPL guidance process and team mentors.

5. D57 Mentor Chair 2012-13 Mentor Moments Examples of short, educational topics that help new members and veterans get more out of the Toastmasters program. Consider adding a “Mentor Minute” to your meeting agenda and assigning a member to deliver a one-minute educational speech.

6. D57 Mentor Chair 2012-13 Your 30-Second Spotlight Is On the Way - Are You Ready?

7. D57 Mentor Chair 2012-13 Table Topics can prepare you for those 30-second opportunities. 

8. D57 Mentor Chair 2012-13 Table Topics can prepare you for those 30-second opportunities.  • 30-second informational responses to questions people may ask you about Toastmasters, such as... • What is Toastmasters? • When are meetings held? • What happens at a meeting? • Why are you a member? • How can I benefit as a member? • What’s expected of me as a member?

9. D57 Mentor Chair 2012-13 Ah Counter – reminds speakers to refine their speech

10. D57 Mentor Chair 2012-13 • Benefits of Toastmasters • Company Benefits • Better presentations • Management skills  • Team work  • Develop and present ideas  • Give and receive constructive comments • Community Benefits  • Active in community, church, charity  • Organize activities  • Conduct meetings  • Public speaking for organizations  • Networking

11. D57 Mentor Chair 2012-13 Do You Suffer From Comfort-i-tis?

12. D57 Mentor Chair 2012-13 Inoculations to cure Comfort-i-tis Contact another club near your home or workplace. Attend a District-sponsored training event. Attend an Area or District Council meeting. Don't delay!  Seek treatment right away!

13. D57 Mentor Chair 2012-13 Don't Read It! • Have a clear speech outline and message • Memorize the opening and conclusion • Don't actually write out the speech • Oral Editing - Use the outline and practice what you want to say, out loud. • Practice - Practice - Practice  

14. D57 Mentor Chair 2012-13 Commitment Noun Pronunciation: kə-'mit-məntDate: 16211 a: an act of committing to a charge or trust: 2 a: an agreement or pledge to do something in the future; especially: an engagement to assume a financial obligation at a future date b: something pledged c: the state or an instance of being obligated 

15. D57 Mentor Chair 2012-13 Lack of Commitment

16. D57 Mentor Chair 2012-13 The Ten Principles of How Evaluate to Motivate • Keep the goal in mind.  The purpose of an evaluation is to teach, encourage and support the speaker. • Use the sandwich technique.  Mention what you liked best is the first layer, the middle layer is an aspect that can be improved, the final layer is a positive statement of encouragement. • Look for something to respect and acknowledge. • Evaluate the speech, not the speaker; the delivery, not the content of the speech. • Give an honest personal reaction.

17. D57 Mentor Chair 2012-13 The Ten Principles of How Evaluate to Motivate (6- 10) • Mention qualities that can be changed.  Give specific suggestions for improvement. • Analyze the speech objective.  CC speeches focus on individual areas of improvement. • Applaud improvement.  Compare earlier speeches and comment on any progress. • Be well-prepared.  Quality is compromised and speakers suffer when evaluations are not given importance in the club.  • Be flexible.People require different approaches to learning new skills. Detailed criticism may discourage some speakers.  Be adaptable.  That's the essence of knowing how to give a good evaluation.

18. D57 Mentor Chair 2012-13 • Gestures • Use purposeful gestures to:  • Clarify and support your words • Dramatize your ideas • Lend emphasis and vitality to the spoken word • Dissipate nervous tension • Function as visual aids • Stimulate audience participation

19. D57 Mentor Chair 2012-13 The Order of Speeches • Speeches 1-4 step new members through getting up in front of an audience and improving the mechanics of developing their presentations. • Speeches 5-8 enhance the mechanics by adding visual and auditory impacts to increase effectiveness.  • Speech 9 is the first measurement focused more on the audience than the speaker by addressing persuasiveness.  • Finally, Speech 10 measures all the skills of the previous projects with two objectives:  • measuring the speaker's ability to inspire the audience, and  • recognizing the speaker's ability to incorporate all nine elements of effective speech development.

20. D57 Mentor Chair 2012-13 "GOAL" Method When developing and presenting your speech, use the "GOAL" approach: G - Get to the point  O - Outline the ideas that support your point  (3 main ideas)  A - Address each idea  L - Leave them with a message

21. D57 Mentor Chair 2012-13 • Manuals • Complete your CC or AC program using your manuals.  This not only helps you with your communication skills but also assists your club in the Distinguished Club Program.   • Manuals also provide additional information to assist you on your leadership track.  The Communication & Leadership manual provides details on club offices and functionaries.  Each advanced manual offers additional bits of wisdom on the delivery of speeches.   • REMEMBER TO BRING YOUR MANUAL TO THE MEETINGS!

22. D57 Mentor Chair 2012-13 Table Topics Master The ability to think and speak on your feet is an important skill. As the Table Topics Master, you are providing members with the opportunity to practice impromptu thinking and speaking.  

23. D57 Mentor Chair 2012-13 • Suggestions for the Topic Master:  • Be creative with your topic props.  Make it fun. • Limit time constraints depending on the number of prepared speeches. • Introduction of the session should be less than one minute. • Avoid lengthy introduction of speakers. • Avoid calling on people who are already on the program. • Fit the questions to the person if possible. • Ask guests if they want to participate. • Remind the speakers to use the word of the day. • Enforce the time limits. • Possible topics: Holidays, Daily Events, Debate a Current Issue, Movies, Fortune Cookies  • Remember to have fun!

24. D57 Mentor Chair 2012-13 Spin a Yarn Techniques for good storytelling:  Animation:  Storytelling is not just words, but gestures and body movements. Make use of common experiences:  Any good story draws on the sights, sounds, feelings and experiences that are common to almost everyone. The more empathetic the story and its teller, the more vivid the audience's personal images will be.  Adjust to your audience:  Stories should not be told with unwavering precision, but require a subtle kind of give and take. Know the story:  Know the story thoroughly, but don't constrain yourself to a prescribed script.  Strive for uniqueness:  Nobody can tell a story exactly the way you can tell it.

25. D57 Mentor Chair 2012-13 Unwritten Rules For Speakers: Pt.1 • Provide an introduction for the Toastmaster to read.  If your club culture does not have your evaluator read your project's objectives (found on the blue box on the first page of each project in every manual) your introduction should include them. It should always include the title of your speech, and the last two words of it should be your name. • Confirm your assignment with the meeting Toastmaster prior to the meeting. • Try to hold eye contact for 3 seconds with audience members. • When giving a written speech, slide pages to the side.  Don't flip them over.

26. D57 Mentor Chair 2012-13 Unwritten Rules For Speakers: Pt.2 • Shake hands with the Toastmaster before and after your speech. • Never apologize for making a mistake. • Hands should be at your sides when not gesturing. • It's important to follow the times suggested in manuals. • Don't say, "Thank you," at the end of your speech. • Take off your badge/name tag during your speech.

27. D57 Mentor Chair 2012-13 Unwritten Rules For Toastmasters and Topics Masters: • For Take a seat during formal speeches. • Try to avoid the three Bs in jokes and speeches: bedroom, bathroom, barroom. • For Table Topics, avoid calling on members who are on the agenda for other functions. • After a couple members answer table topics, give a guest or two a chance. They will find out it's fun!

28. D57 Mentor Chair 2012-13 What to Wear • Here are ten reasons to feel more comfortable in your best clothes: • Authority • Credibility:  Uniforms can convey credibility. • Discipline • Self-Respect • Identity • Individuality • Power • Creativity • Comfort • Visibility • Clothing can be a critical tool in gaining something more than attention.  • Your clothes speak long before you do. ~ Anonymous

29. D57 Mentor Chair 2012-13 Your Parents Never Taught This Don't Apologize  If you mention your nervousness or apologize for a problem you think you had with your speech, you may be calling the audience's attention to something they had not noticed.  The audience wants you to succeed.  Why let them down when you don't have to?

30. D57 Mentor Chair 2012-13 Your Parents Never Taught This • Don't say Thank You   • When you are finished with your speech, it is not necessary to say thank you.  The audience thanks you with applause for delivering the speech.  • Here are some ideas for concluding your speech. • Simply say, Madam (or Mister) Toastmaster and shake the Toastmaster's hand.  • I leave you with this thought:  After the final point or quote, turn toward the Toastmaster and shake hands.

31. D57 Mentor Chair 2012-13 Speech Buddy Exercise

32. D57 Mentor Chair 2012-13 Part 1. Explore and promote the concept of mentorship at the club level. Part 2. Train Mentors newly sponsored clubs Part 3. Develop HPL guidance process and team mentors.

33. D57 Mentor Chair 2012-13 Part 2. Train Mentors newly sponsored clubs • What is the need? • Why should we care? • Who benefits? • How can we be successful?

34. D57 Mentor Chair 2012-13 What is the need? • New clubs bring new energy and leadership potential • New clubs need Role Models who provide direction and support • Develop positive habits from the onset

35. D57 Mentor Chair 2012-13 Why should we care? • D57 DEC needs an infusion on new leaders annually • Promoting effective habits of success is contagious • Coaching struggling clubs is much more challenging • New clubs can become dead clubs

36. D57 Mentor Chair 2012-13 Who benefits? • The Club • The Mentor • D57

37. D57 Mentor Chair 2012-13 How can we be successful? • Give the club a toolbox • Teach them how the use the tools • Listen and observe • Mentor’s moment • Support club officers

38. D57 Mentor Chair 2012-13

39. D57 Mentor Chair 2012-13 Part 1. Explore and promote the concept of mentorship at the club level. Part 2. Train Mentors newly sponsored clubs Part 3. Develop HPL guidance process and team mentors.

40. D57 Mentor Chair 2012-13 • Guidance Committee Members Duties • Meet with the Toastmaster and other Guidance Committee members at least 5 times during the project for 1-2 hours. • Prepare for each meeting be reviewing in advance the Guidance Committee Handbook • Participate in discussions with Toastmaster and other Committee members about the Toastmaster’s Leadership Project, offering advice and guidance as necessary.

41. D57 Mentor Chair 2012-13 • Your Club as Guidance Team • Ask the VP- Education to arrange 30 minutes for group consultation and evaluation • Introduction: 1 min • Present HPL project status phases 1-5: 12-20 min • Q & A: 5-13 min • Round Robin Evalution: 5 min

42. D57 Mentor Chair 2012-13SIX DIMENSIONS OF LEADERSHIP • Vision and Values • Direction • Development • Persuasion • Support • Appreciation

43. D57 Mentor Chair 2012-13 Contact info: E. Tyree Johnson PDG DTM Johnson.tyree@gmail.com 650.270.6678 Also (510) 619-8652 contact@toastmastersleadershipclub.org www.toastmastersleadershipclub.org