Contractor Safety Induction Training Module

1. Welcome to the University of Southern Queensland Contractor Safety Induction Training Module (use your arrow keys or click anywhere to proceed)

2. Instructions • Use the arrow keys on your keyboard to go forward and backwards in the presentation. • Go through the presentation at your own pace exploring links for further information as you require. • Once completed, click on the icon for the quiz and certificate. A document will open that you need to print to complete. • Complete the quiz and fill in and sign the certificate of completion. • Keep these documents and present to the Contract Liaison Officer when you arrive at USQ. • If you do not complete this induction prior to arriving at Security or your job site, you will be required to attend a presentation by USQSafe staff which may considerably delay commencement of work.

3. Contents • Introduction • Section 1 – About USQ • Section 2 – Safety and WH&S legislation • Section 3 – Specific hazards and safety requirements • Section 4 – Who to contact in an emergency • Section 5 – Conduct and appropriate behaviour • Section 6 – Reporting and induction procedures • Section 7 – Induction Quiz and Certificate

4. Introduction • This training module provides contractors, sub contractors and their employees with information on the University’s core business and work requirements: • Importance of compliance with WH&S legislation and requirements. • Procedures for working in certain situations. • What to do in an emergency. • Expectations regarding conduct. • Reporting and Induction requirements

5. Section 1 • This section covers: • USQ and its core business.

6. USQ was established in 1967. • There are over twenty-five thousand students and nearly two thousand staff who work at the University. • The University has three main campuses in Toowoomba, Springfield and the Fraser Coast, a study centre in Brisbane and the Queensland College of Wine Tourism in Stanthorpe. • Teaching programs are also provided in overseas countries.

7. Our core business • Essentially, the University’s core business is teaching and research. • As a Contractor, please respect our duty to provide a pleasant and safe environment to the people who use our services.

8. Section 2 • This section is about: • Safety being a SHARED RESPONSIBILITY. • Workplace Health and Safety legislation.

9. Safety is a SHARED RESPONSIBILITY. • The University requests that you abide by safe working practices at all times. • Please ensure that your own safety • and the safety of others has first • priority!

10. Workplace Health and Safety legislation • The Workplace Health and safety Act, 1995 sets out the general obligations of persons in control of a workplace: • “The person in control…has an obligation to ensure the …area is safe and without risk to health.

11. OSH legislation (cont’d) • In particular, an employer/supervisor/manager shall: • Provide and maintain safe plant and systems of work. • Provide information, instruction, supervision and training. • Consult and cooperate with health and safety representatives and employees. • Provide adequate personal protective equipment. • Ensure the safe use, cleaning, maintenance, transportation and disposal of plant and substances.

12. OSH legislation (cont’d) • Section 31of the WH&S Act mentions: • “Obligations of principal Contractors”: • To ensure WH&S at the workplace…, • To ensure that persons at the workplace are not exposed to risk…, • To ensure that work activities at the workplace are safe and without risk…to the public, and • Must stop any person from working who does not comply with safety instructions.

13. Personal Protective Equipment • Always wear Personal Protective Equipment as instructed by your employer or as deemed necessary by the risk assessment.

14. Section 3 • This section is about: • Specific hazards to be aware of, and • Safety requirements.

15. Fire protection safety • Emergency procedure charts are displayed throughout the University advising of the nearest exit route and assembly area. • Evacuation drills occur regularly. • Contractors are required to participate. • Please follow instructions from the Wardens. • Fire fighting equipment, exit routes and assembly areas must be kept free from obstruction.

16. Electrical safety • Prior to commencement, all electrical installation work must be notified to the University’s Building and Facilities Manager. • Copies of all documents provided to the Supply Authority must be given to the Building and Facilities Manager. • All installation work must be entered into the University’s Electrical Log Book.

17. Essential services -obtain approval • Obtain approval from the Contract Liaison Officer before you do the following: • Isolate fire panels • Connect or isolate mains water supply. • Any electrical installation work. • Connect or isolate reticulated gas supply. • Turn off air-conditioning or ventilation systems.

18. Building Management System • Most University buildings are connected to a environmental monitoring system. This system allows for the adjustment of temperature, electricity, security access and chilled water supply. • Contractors must not interfere with this system. • Do not touch any wiring that you are not familiar with.

19. Tag out and lock out procedures • Contractors are required to have a system for isolating and tagging out equipment, or locking out of equipment if items are unsafe. This applies to University equipment that you may be working on, or your own equipment. • Ask your University appointed Contract Liaison Officer if you are unsure.

20. Asbestos • Asbestos products at the University are labelled and recorded in an ‘Asbestos Register’. • Your University appointed Contract Liaison Officer will inform you if the area in which you will be working has an asbestos hazard. • If you suspect that an asbestos hazard may be present and you have not been informed, cease work and contact your University appointed Contract Liaison Officer.

21. Chemical safety • You are required to provide a material safety data sheet (MSDS) to your University appointed Contract Liaison Officer for any chemicals brought on to University premises. • Follow the safety requirements for the correct handling and storage of the chemical. Be adequately equipped in the event of a spill. • Ensure all chemicals are labelled. • Do not allow hazardous chemical residues to run off into storm water drains.

22. Gas cylinders • Gas cylinders must be chained securely at all times, this includes when being transported by vehicle.

23. Permit to Work • A Permit to Work must be obtained from your University appointed Contract Liaison Officer prior to any hot work (eg welding), work in a confined space, digging, excavation or trenching.

24. Restricted areas and confined spaces • Abide by all signage related to Restricted Areas or “No unauthorised entry”. • Only access the areas of the Campus that you need to be in for the work that you are involved in.

25. Restricted areas and confined spaces (cont’d) • All work in a “confined space” is required to have a confined space entry permit. The term “confined space” is defined in the WH&S Regs 1997 Sched 9. If you are unsure about an area, contact your Contract Liaison Officer or USQSafe (4631 2856).

26. Restricted areas and confined spaces (cont’d) • If the work that you are undertaking at the University requires the area to be deemed “restricted access”, ensure that adequate signage is displayed and appropriate barriers are in place to ensure the safety of the public, staff and students.

27. Construction Work • If you are involved in Construction Type Work as defined by the WH&S Act, 1995, you are required to: • Have relevant Work Method Statements, • All employees to have “Blue Cards”, • Work areas are to be barricaded, and • Have a Safety management Plan if you are the Principal Contractor.

28. Working in laboratories • There may be particular hazards associated with working in laboratories such as:- • Infectious agents. • Radiation. • Hazardous substances. • Your University appointed Contract Liaison Officer will liaise with the laboratory supervisor and inform you of any particular hazards.

29. Pedestrian safety • Slipping, tripping and falling injuries are the most common type of injury at the University. • If you introduce a tripping hazard such as equipment left on the ground, electrical cords, a hole in the ground, or even a ladder in a walkway, please assess the risk. Use barrier tape, hazard warning signage or portable bollards to isolate the area and alert pedestrians of the hazard.

30. Pedestrian safety (cont’d) • If the tripping or falling hazard is left unattended, or left overnight, a sturdy barricade must be erected. • Please inform your University appointed Contract Liaison Officer, who will liaise with Security staff and request that they check the barricade regularly.

31. Ladders and working from heights • All ladders must comply with Australian Standards and be labelled accordingly. • Ensure that the ladder has no damaged or missing parts; • Is properly erected and secured; • Projected at least 1 metre above the landing place; • Is set at the correct angle of 75 degrees; and • Is set on firm and level ground. • Never stand on University furniture.

32. Working on roofs • Working on the roofs at USQ can be particularly hazardous. Careful risk assessment and planning is required. • Contractors are required to adhere to WH&S Reg 215. • Please note that some roofs are also fragile and are labelled accordingly. • Risk assessment and implementing risk control must be undertaken. Next Slide

33. Vehicles and driving safely • Obey all speed limit signage. • The speed limit on campus is 40km/h. • When driving in pedestrian thoroughfares, please put your hazard warning lightson and drive at 6km/hr. • There may be people with disabilities whomay not be able to move quickly, hear or see your vehicle. • Pedestrians have right of way.

34. Section 4 • This section is about: • Who to contact in an emergency. • Emergency evacuation procedures. • First aid and seeking medical attention. • Reporting incidents and hazards.

35. Emergency contact numbers • In an emergency – medical, fire, chemical spill, etc. • Toowoomba – ext 4631 2222 all hours • Fraser Coast - ext 3133 (BH); 0-000 (AH) • Springfield – 3470 0048 or 0424504907 or 0-000 • Stanthorpe - 000

36. Emergency evacuation alarms • The alert stage alarm has an intermittent tone • What to do : • Stay calm. • Turn off all electrical equipment and gas, close windows and gather personal belongings.

37. The evacuation alarm has a continuous tone • Exit the building via the nearest EXIT route. Do not use the lift. Walk, do not run. Offer assistance to anyone who may require help. • Stay in the assembly area, well away from the building until further instructions are given by the Emergency Response Team.

38. First aid • Contractors are responsible for supplying their own first aid. • Contractors may also be assisted by University first aid attendants or the emergency response team.

39. Reporting incidents and hazards • If you are injured or exposed to a hazard which could have caused a significant injury, you are required to complete an incident report form. • Forms are available from USQSafe or use the online UniHIRTS system

40. Reporting incidents and hazards (cont’d) • Alternatively, if your employer has its own form, please ensure that this is completed and a copy is forwarded to USQSafe.

41. Section 5 • This section covers: Conduct and appropriate behaviour.

42. How the University differs from other workplaces • The University may be different to other workplaces that you have worked in. For example, • There are people on campus who have disabilities, such as hearing loss, mobility impairment, visual impairment or intellectual impairment.

43. There can be thousands of people on the campus at a given time, in essence it is a ‘public place’. • There are many young people present and school aged children often visit.

44. There are international staff, students and visitors who may not be familiar with Australian safety regulations or the meaning of signage.

45. There are hazardous and fairly unusual environments such as laboratories.

46. As a Contractor please make allowances for other people who may not be fully aware of safety requirements or who may be concentrating on something else.

47. Be courteous at all times • When starting work, introduce and identify yourself to staff in the immediate area. • Reception areas are a good point of contact. • Please answer questions if these are asked of you. Staff have a right to know what is happening in their area. • Remember, you represent your company, and are interactingwith our customers.

48. Avoid disruption • Interruptions or disruptions (such as noise, odour, vibration or cutting-off electrical supply) make it difficult for people to work or study. This loss of productivity is a serious matter. • If your work is going to affect others, please contact your University appointed Contract Liaison Officer prior to commencing the interruption.

49. Avoid disruption (cont’d) • Radios are not usually permitted. • It is inappropriate to be heard swearing, cursing, shouting or behaving in a rowdy manner. • Pets are not allowed.

50. Clothing • Your clothing or uniform should be neat and tidy. • T-shirts with slogans that may offend other people, are not appropriate.