CONTRACTOR SITE INDUCTION

1. CONTRACTOR SITE INDUCTION THE CONTRACTORS GREEN BOOK AND THE SITE SPECIFIC RISK ASSESSMENT WHICH YOU HAVE RECEIVED, FORM PART OF THIS INDUCTION

2. IMPORTANT NOTE • It is the responsibility of the Contractor to communicate this information to site operatives including subcontractors in site inductions and tool box talks

3. VEHICLES & PEDESTRIANS • ALL VEHICLES ON SITE MUST COMPLY WITH THE UNIVERSITY TRAFFIC REGULATIONS • PARKING IS CONTROLLED BY PERMIT, UNAUTHORISED VEHICLES MAY BE CLAMPED

4. VEHICLES AND PEDESTRIANS • ALL SPEED LIMITS MUST BE ADHERED TO (SITE SPEED LIMIT 15 OR 20MPH) • EXTREME CAUTION SHOULD BE TAKEN WHEN ON CAMPUS DUE TO THE LARGE NUMBERS OF STUDENTS MOVING BETWEEN BUILDINGS (PARTICULARLY AT THE END OF LECTURES) • MANOUVERING, PARTICULARILY REVERSING MUST BE CARRIED OUT CAREFULLY (PREFERABLY WITH THE USE OF A BANKSMAN AND/OR REVERSING SOUNDERS FOR LARGE VEHICLES)

5. VEHICLES AND PEDESTRIANS PLANT

6. VEHICLES AND PEDESTRIANS REVERSING VEHICLES

7. HAZARDS IN OCCUPIED AREAS • WHERE WORK, PARTICULARLY CONSTRUCTION WORK TAKES PLACE IN OCCUPIED AREAS, SPECIAL CARE MUST BE TAKEN TO ELIMINATE OR MINIMISE THE EFFECTS ON STAFF AND STUDENTS • IT IS ESSENTIAL THAT PEDESTRIANS AND VEHICLES ARE SEGREGATED. IT MAY BE NECESSARY TO PROVIDE TEMPORARY WALKWAYS AND ACCESS

8. HAZARDS WHERE THE CONTRACTOR IS IN CONTROL • PERIMETER FENCES MUST BE MAINTAINED TO A HIGH STANDARD • CHANGING FENCE LINES & ACCESS ROUTES ONLY TO BE CARRIED OUT IN AGREEMENT WITH UNIVERSITY PM • DELIVERIES BY LARGE VEHICLES MUST BE PLANNED WELL IN ADVANCE, IDEALY THEY SHOULD BE IN AN AREA FENCED OFF.

9. WORK INVOLVING PERMITS • ALL WORK INVOLVING A PERMIT TO WORK SHOULD WHERE POSSIBLE BE COMPLETED DURING UNIVERSITY CORE HOURS (OR AS REQUIRED BY THE PROJECT) AND LEFT IN A TRULY SAFE CONDITION • AT LEAST 48HRS NOTICE MUST BE GIVEN FOR A PERMIT TO WORK TO BE RAISED AND TO BE ACCOMPANIED WITH SITE SPECIFIC RISK ASSESSMENTS AND METHOD STATEMENTS • PERMITS MUST BE RETURNED AND SIGNED OFF, KEYS SHOULD BE RETURNED TO THE CONTRACTORS REPORTING CENTRE UNLESS SPECIFIC PROVISION HAS OTHERWISE BEEN MADE

10. LEAVE WORKING AREAS SAFE • ALL WORK AREAS MUST BE LEFT IN A SAFE CONDITION WHEN WORK HAS STOPPED FOR ANY REASON, EVEN FOR SHORT PERIODS IF LEFT UNATTENDED. WHERE AREAS ARE SHARED, PROVISION MUST BE MADE TO EXCLUDE UNAUTHORISED PERSONS • ALL PLANT AND EQUIPMENT MUST BE SECURED. FLAMMABLE LIQUIDS MUST BE STORED PROPERLY AND NOT LEFT OUT OVERNIGHT • A TIDY SITE IS A SAFE SITE – GOOD HOUSEKEEPING IS A MUST CONTINUED NEXT SLIDE

11. RISK ASSESSMENTS AND METHOD STATEMENTS • THE UNIVERSITY REQUIRES SAFE SYSTEMS OF WORK, RISK ASSESSMENTS AND METHOD STATEMENTS. THESE MUST BE AVAILABLE FOR ALL WORK INVOLVING SIGNIFICANT RISKS. THEY MUST BE SITE SPECIFIC AND REFER TO THE CONTRACT AND THE UNIVERSITY WITHIN THE TEXT, THEY MUST BE SUITABLE AND SUFFICIENT. • IF YOU HAVE ANY DOUBTS AS TO THE ABOVE YOU MUST INVOLVE YOUR HEALTH & SAFETY ADVISOR.

12. PPE AND ITS USAGE • YOUR OWN DIRECTLY EMPLOYED WORKFORCE AND YOUR SUB CONTRACTORS MUST COMPLY WITH PPE REGULATIONS. • BREACH OF HEALTH AND SAFETY LEGISLATION COULD RESULT IN A PROSECUTION FROM THE HSE AND MAY EFFECT YOUR CONTRACT WITH THE UNIVERSITY

13. PPE AND ITS USAGE PPE

14. RISK ASSESSMENTS – SAFE SYSTEMS OF WORK • CHECK IF A RISK ASSESSMENT AND ASSOCIATED SAFE SYSTEM OF WORK HAS BEEN DONE, READ IT, IF YOU HAVE ANY DOUBTS OR NEED EXPLANATIONS ASK YOUR SUPERVISOR. • FOLLOW THE ABOVE CAREFULLY, DO NOT IMPROVISE, IF YOU HAVE SUGGESTIONS, OR SOMETHING IS UNWORKABLE TELL YOUR SUPERVISOR. • CHECK FOR ANY ASSOCIATED COSHH ASSESSMENT. • CHECK CONTROL MEASURES ARE IN PLACE BEFORE STARTING, REPORT DEFECTS IMMEDIATELY.

15. WORKING AT HEIGHT/ROOF WORK ALL WORK AT HEIGHT REQUIRES AN APPROPRIATE RISK ASSESSMENT AND METHOD STATEMENT TO HAVE BEEN CARRIED OUT. THIS APPLIES TO BOTH UNIVERSITY STAFF AND CONTRACTORS. ALL ROOF ACCESS IS GOVERNED BY A ROOF ACCESS PERMIT SYSTEM ALL CONTROL MEASURES MUST BE IN PLACE BEFORE WORK STARTS. WHERE POSSIBLE WORK AT HEIGHT SHOULD BE AVOIDED. UNLESS ADEQUATE SUPERVISION IS AVAILABLE, NO UNTRAINED PERSON SHOULD BE WORKING AT HEIGHT.

16. WORKING AT HEIGHTS WORKING AT HEIGHT

17. WORKING IN LABORATORIES SPECIAL PRECAUTIONS ARE NECESSARY – • EATING AND DRINKING ARE PROHIBITED WHILST WORKING IN LABS. STRICT PERSONAL HYGIENE IS VERY IMPORTANT • YOU ARE NOT PERMITTED TO WORK IN ANY LAB WITHOUT WRITTEN AUTHORISATION FROM THE LABORATORY SUPERINTENDENT OF THE DEPARTMENT RESPONSIBLE FOR THE LABORATORY. REFERENCE MUST ALSO BE MADE TO THE E&FM ‘WORKING IN LABORATORIES’ POLICY / PROCEDURE • PPE WILL BE PROVIDED, THIS MUST BE WORN, AND AS DIRECTED • DO NOT TAKE SUBSTANCES (GLUES, SOLVENTS ETC.) INTO LABS WITHOUT CHECKING FIRST WITH THE LABORATORY SUPERVISOR. • YOU SHOULD HAVE SIGHT OF THE RISK AND COSHH ASSESSMENTS PRIOR TO STARTING WORK • DO NOT TOUCH OR MOVE ANYTHING WITHOUT PRIOR PERMISSION

18. CAMPUS BUILDINGS CAMPUS BUILDINGS ARE NUMEROUS AND DIVERSE AND DATE FROM THE 1960’S, THE WHOLE UNIVERSITY UNDERGOES A CONSTANT UPGRADE, RENOVATION AND MAINTENACE PROGRAMME.

19. CAMPUS BUILDINGS ASBESTOS THE UNIVERSITY HAS A COMPREHENSIVE ASBESTOS REGISTER WITH DETAILED PLANS AND DESCRIPTIONS,IT CANNOT HOWEVER BE CONSIDERED INFALLIBLE. A PERMIT TO WORK SYSTEM UTILISING SPECIALIST CONTRACTORS IS IN PLACE FOR THE MONITORING AND REMOVAL OF ASBESTOS. PROCEDURES AND GUIDANCE CAN BE OBTAINED THROUGH THE PROJECT MANAGER.

20. CAMPUS BUILDINGS ASBESTOS • ASBESTOS CAN BE FOUND ANYWHERE AND PARTICULAR CARE SHOULD BE TAKEN WHEN DEALING WITH THE FOLLOWING: • RISER DUCTS • BOILER ROOMS • ROOF COVERINGS • WALL COVERINGS • GASKETS/FILLERS

21. CAMPUS BUILDINGS ASBESTOS IF YOU SUSPECT ASBESTOS IS PRESENT, STOP WORK IMMEDIATELY AND FOLLOW THE UNIVERSITY PROCEDURES AND GUIDELINES

22. SAFETY SIGNS BLUE SIGNS ARE MANDATORY FAILURE TO COMPLY PUTS YOU AT RISK, AND MEANS YOU HAVE BROKEN THE LAW

23. SAFETY SIGNS YELLOW SIGNS ARE WARNINGS. FAILURE TO TAKE NOTICE NOT ONLY PUTS YOU AT RISK, BUT MEANS YOU COULD BE BREAKING THE LAW IF YOU FAIL TO TAKE PRECAUTIONS.

24. SAFETY SIGNS GREEN SIGNS ARE SAFETY GUIDANCE. FIRST AID , EMERGENCY EXITS

25. SAFETY SIGNS RED SIGNS ARE PROHIBITIVE AND ALSO FIRE. AND FIRE CALL POINTS, ETC.

26. PROTECTIVE CLOTHING, PPE IN LABS SAFETY GLASSES MUST BE WORN IN ALL CHEMISTRY LABORATORIES. SHOES. SANDALS AND OPEN SHOES ARE NOT ALLOWED IN CHEMICAL LABORATORIES, MECHANICAL WORKSHOPS. CORROSIVE CHEMICALS SPILLS ARE MOST LIKELY TO GET ON YOUR FEET.

27. PROTECTIVE CLOTHING Gloves. • WHEN WORKING WHERE HAZARDOUS CHEMICALS HAVE BEEN IN USE WEAR RUBBER DISPOSABLE GLOVES. REMOVE AND DISPOSE OF THEM BEFORE YOU LEAVE THE LAB OR ANSWER THE TELEPHONE.

28. PROTECTIVE CLOTHING You will be responsible for ensuring that all site operatives, employees and management are provided with, and use, appropriate protective equipment in accordance with current regulations. • Hard hats must be made available to visitors in hard hat areas. • Operatives must use protective equipment at all times where necessary, regardless of their own views on risk. • Long trousers – even during summer months are considered as aiding PPE generally

29. OTHER WORK REQUIRING SPECIAL ATTENTION • WORKING IN CONFINED SPACES • HIGH VOLTAGE WORKING • LONE WORKING • HOT WORKING • ANY WORK INVOLVING DANGEROUS SUBSTANCES – COSHH ASSESSMENTS WILL BE REQUIRED SOME OF THE ABOVE WILL ALSO REQUIRE PERMITS TO WORK

30. Any company producing, importing, storing, treating, processing, transporting, recycling or disposing of commercial or industrial waste must comply with the duty of care. “Producer” means: anyone whose activities produce direct waste or who carries out pre-processing mixing or other operations resulting in a change in its nature or composition. It is the person who undertakes the work (the contractor) which gives rise to waste, who has obligations under the Duty of Care. NO WASTE may be disposed of in University skips/ bins or drains without express permission of the Project Manager / Waste Administrator Un-expected waste arising, particularly Hazardous should be discussed with the Project Manager / Waste Administrator for advice WASTE DISPOSAL

31. DUTY OF CARE Steps to take if a Duty of Care applies to you: When you have waste, the law says that • You must stop it from escaping from your control. • You must store it safely and securely. • You must prevent it from causing pollution or from harming anyone. • First, make it secure. Keep it in a suitable container. If you put loose waste in a skip or on a lorry, you must cover it. • Second, if you give the waste to someone else, check they have the authority to take it. • The law says the person to whom you give the waste must be authorised to take it (i.e. licensed waste carrier). • Third, you must describe the waste in writing. You must sign and fill in a transfer note for it. You must keep a copy of the transfer notes for Controlled waste for 2 years and for Hazardous waste for 3 years.

32. Site Waste Management Plans (SWMP) Expected to become a legal requirement from April 2008 • The legislation will affect projects £250K and above. • SWMP’s should identify the different types of waste that will be produced by the project, and note any changes to design and material specification that seek to minimise this waste. • They should consider how to reduce re-use or recover wastes produced by the project. • Contractors should be able to demonstrate they are complying with duty of care regime and record quantities of waste produced.

33. ACCIDENTS WHAT TO DO ALL ACCIDENTS (MINOR OR MAJOR) REQUIRING FIRST AID ASSISTANCE (OR EMERGENCY SERVICES) SHOULD BE DIRECTED THROUGH THE SECURITY OFFICE STATING THE LOCATION EXT 3333 OR 01483 683333 FROM A MOBILE SECURITY WILL ALWAYS ESCORT ALL EMERGENCY VEHICLES ONTO THE SITE AND TO THE LOCATION OF THE INCIDENT

34. ACCIDENT REPORTING • ALL ACCIDENTS AND INCIDENTS MUST HAVE A UNIVERSITY INCIDENT FORM COMPLETED, AND IMMEDIATELY FORWARDED TO THE CONTRACT ADMINISTRATOR. THIS IS IN ADDITION TO ANY REPORTING YOU MAY DO INDEPENDENTLY TO THE HSE.

35. FIRE SAFETY • THE UNIVERSITY BUILDINGS ARE ALL EQUIPPED WITH FIRE-ALARM CALL POINTS, AUTOMATIC SMOKE DETECTORS, FIRE EXTINGUISHERS AT STRATEGIC POSITIONS IN CORRIDORS AND ADEQUATE SIGNPOSTING TO ALTERNATIVE EXITS. FIRE-ALARM SYSTEMS ARE CONNECTED DIRECTLY TO THE SECURITY OFFICE WHO WILL RESPOND TO EVERY CALL. • IN THE CASE OF A FIRE, TO SUMMON THE EMERGENCY SERVICES, CONTACT SECURITY ON EXT 3333 OR 01483 683333 FROM A MOBILE

36. NO SMOKING POLICY • THE UNIVERSITY HAS A NO SMOKING POLICY • THIS POLICY IS FOR REASONS OF FIRE PREVENTION, HEALTH AND LEGAL COMPLIANCE • SMOKING IS ALLOWED OUTSIDE BUILDINGS, PLEASE DEPOSES OF CIGARETTE BUTTS THOUGHTFULLY • PLEASE BE CONSIDERATE OF OTHERS WHERE LARGE NUMBERS OF SMOKERS CONGREGATE

37. FINALLY • THE ABOVE IS NOT AN EXHAUSTIVE LIST. • IF YOU HAVE ANY DOUBTS, CHECK FIRST • ADVISE OTHERS WHO ARE UNAWARE, TO DO THE SAME • THINK SAFETY EXPECT OTHERS TO DO SO. • IF IT FEELS OR LOOKS WRONG IT PROBABLY IS. • REMEMBER ENVIRONMENTAL CONSIDERATIONS TOO, THEY USUALLY GO HAND IN HAND WITH HEALTH AND SAFETY. • IF YOU SEE UNSAFE PRACTICES, INFORM SOMEONE, YOU MAY PREVENT YOURSELF OR SOMEONE ELSE BEING INJURED