Microsoft PowerPoint 2010

1. Microsoft PowerPoint 2010 Lesson 5

2. Learning Goals The goal of this lesson is for students to learn to format the presentation for impact. Students will learn to modify slides, format text, modify objects, and properly proof the presentation.

3. Learning Objectives Upon completion of this lesson, students will be able to do the following: Select and deselect objects Add text to slides Adjust text objects Format text Change text alignment and spacing Move a text object Find and replace text and fonts Correct text while typing Check spelling Use the Research Task Pane

4. Introduction When preparing to create an appropriate presentation, it is important to know the audience. It is necessary to maintain a professional presentation while incorporating formatting and objects to add interest. It is also important to proof the presentation for errors in grammar and spelling.

5. Selecting And Deselecting Objects In PowerPoint, almost everything is an object that can be moved, resized, sometimes rotated and transformed with color, shadow or shading. The content of the presentation is the most important aspect and should be focused on during creation

6. Selecting And Deselecting Objects • An object cannot be manipulated until it is selected. • To select various objects, simply click on them. When you see the sizing handles on the objects outer border, you will know that you have selected the object. • The circles that appear around the object are called resize handles. Click and drag the circles to resize the object.

7. Selecting And Deselecting Objects You may also, select the object. On the Drawing Tools toolbar, select the “Text Box” icon. This will allow you to add text to any object. You may also use the Drawing tools toolbar to edit the object such as its color, outline and effects If you wish to edit the inside of an object, select the object first. Next, you select “Edit Text” in order to edit the text inside of the object.

8. Adding Text To Slides • Additional text objects can be added to a slide at any time. • By using the Insert, Text Box command from the ribbon; you will be allowed to add a text label to a slide • You may also use manipulate a text box using the commands on the Drawing Tools

9. Adjusting Text Objects • Word wrapping and object sizing will allow the user to maintain a neat appearance on the slide • Resizing a text object will allow for larger items like clip art to be placed inside of the object • Right click on the object and select “Format Shape” to change the settings of the object

10. Formatting Text • The default font setting on any slide can be changed by the user. • You may change such things as font type, color and effect

11. Changing Text Alignment And Spacing • Text alignment and spacing within a placeholder can be changed to enhance the appearance of the slide • Line spacing is the amount of added vertical spacing between lines of type • Paragraph spacing is spacing above and below paragraphs

12. Moving A Text Object • Moving a text object might make slides more a appealing • To move an object, you must first select the object. Then you drag the object to the desire location and drop it. • You may also “nudge” an object into a location. This requires use of the arrow keys to move the object slightly.

13. Find And Replacing Text And Fonts • The Find and Replace option searches for a specific word or phrase throughout the presentation, then replaces all occurrences of the word or phrase without having to navigate each individual slide in the presentation. • Selecting the whole word option in the Find dialog box will allow PowerPoint to show only results that include the entire word.

14. Find And Replacing Text And Fonts Open up the Find Dialog Box and type in the word or phrase that you wish to find. PowerPoint will search for the word, and then highlight the first occurrence of the word

15. Correcting Text While Typing • The AutoCorrect option used in the PowerPoint will automatically correct common spelling errors. • The AutoFit option in PowerPoint will automatically resize text to fit in a placeholder. The option button that appears on screen when text is entered into a placeholder. Can control both AutoCorrect and AutoFit

16. Checking Spelling • Spell Checking will correct only words that appear in the standard dictionary • Names are sometimes marked as misspelled because they do not appear in the standard dictionary On the review tab, select “spelling” to check the spelling and grammar throughout the presentation

17. Checking Spelling Under the Options Button in Backstage View, you can add words to the dictionary.

18. Checking Spelling • You can save time by using smart tags • When PowerPoint recognizes types of data, it marks the data with a smart tag indicator. To find out what actions you can take with a smart tag, move the insertion point over the underlined text until the Smart Tag Actions button appears. You can then click the button to see a list of actions you can take.

19. Using The Research Task Pane • A very important part of creating a presentation is to make sure that the information in the presentation conveys the correct message • Use the Thesaurus to replace words in a presentation • Use smart tags to change the spelling of a word in the presentation

20. True/False • Pictures can be inserted from the clipart collection or from a file. • Selecting Spell Check only checks spelling for the current slide. • AutoCorrect may be disabled on the Home Ribbon. • Placeholders can be moved or resized on a slide in the presentation. • The line spacing command is found on the Home Ribbon. Test Your Knowledge Answer Key: 1. TRUE 2. FALSE All slides in the presentation are checked. 3. FALSE PowerPoint Options under the Office Button. 4. TRUE 5. TRUE

21. Multiple Choice • How many styles does PowerPoint offer to help alter shapes and pictures?20 28 30 35 • Where is the command located to insert clip art or a SmartArt Graphic?Home Tab Graphics Tab Developer Tab Insert Tab • Which of the following is not considered formatting text? Changing the font style Spell Checking Adding a border Changing the font size • The _____ Ribbon includes the proofing tools, comments, and protectionsView Design Review Proofreading • Occasionally, Spell Check may identify an unusual word as being spelled incorrectly. This may be corrected by adding the word to the _____. Custom dictionary on the Home Ribbon Custom dictionary on the Review Ribbon Standard dictionary on the Insert Ribbon Custom dictionary in the PowerPoint Options Dialog Test Your Knowledge Answer Key: 1. 28 2. Insert Tab 3. Spell Checking 4. Review 5. Custom dictionary in the PowerPoint options Dialog Box.

22. Practice What You Have Learned Complete the following assignments. When complete, save and submit. Assignments PowerPoint Lesson 5 – Exercise 1 PowerPoint Lesson 5 – Project 1