Microsoft PowerPoint 2010

1. MicrosoftPowerPoint 2010 Chapter 5 Collaborating on and Delivering a Presentation

2. Objectives • Combine slide shows • Accept and reject a reviewer’s proposed changes • Insert, modify, and delete comments • Reuse slides from an existing presentation • Capture part of a slide using screen clipping • Insert slide footer content Collaborating on and Delivering a Presentation

3. Objectives • Set slide and presentation resolution • Save a file as a PowerPoint show • Package a presentation for storage on a compact disc • Save a presentation in a previous PowerPoint format • Inspect and protect files • Annotate slide shows with a pen and highlighter Collaborating on and Delivering a Presentation

4. Project – Presentation with Comments, Inserted Slides, and Protection Collaborating on and Delivering a Presentation

5. General Project Guidelines • Develop a collaboration plan • Accept and evaluate criticism • Give constructive criticism • Use slide numbers to guide your speech • Determine the screen show ratio • Select an appropriate password Collaborating on and Delivering a Presentation

6. Merging a Presentation • With one presentation active, display the Review tab • Click the Compare button (Review tab | Compare group) to display the Choose File to Merge with Current Presentation dialog box • Navigate to the location of the presentation you wish to merge, and click to select the file name • Click the Merge button to merge the presentations and display the Revisions task pane Collaborating on and Delivering a Presentation

7. Merging a Presentation Collaborating on and Delivering a Presentation

8. Printing Comments • Open the Backstage view and then click the Print tab to display the Print gallery • Click Full Page Slides to display the Print Layout gallery • If necessary, click Print Comments and Ink Markup to select this option • Click the Print button to print the six pages Collaborating on and Delivering a Presentation

9. Printing Comments Collaborating on and Delivering a Presentation

10. Previewing Presentation Changes • Click the Reviewing Pane button (Review tab | Compare group) to display the Revisions task pane. With Slide 1 displaying, click the Slides tab in the Revisions task pane to display a thumbnail of merged Slide 1 • Click the check box above the thumbnail to view the proposed changes in the Slide pane • Click the check box again to reject the changes Collaborating on and Delivering a Presentation

11. Previewing Presentation Changes Collaborating on and Delivering a Presentation

12. Reviewing and Deleting Comments • Click the Details tab in the Revisions task pane to display the comment markers and the change markers in the Slide changes and Presentation changes areas • Click the first comment in the Slides changes area to display the comment • Read the comment and then click the Delete Comment button to delete the comment • Click the Next Comment button (Review tab | Comments group) to view the second comment Collaborating on and Delivering a Presentation

13. Reviewing and Deleting Comments Collaborating on and Delivering a Presentation

14. Reviewing, Accepting, and Rejecting Presentation Changes • Click the first presentation change marker to view an explanation of the proposed change • Click the Accept Change button (Review tab | Compare group) to accept the change Collaborating on and Delivering a Presentation

15. Reviewing, Accepting, and Rejecting Slide Changes • Click the slide with the changes to display the box with the proposed changes • Click the All changes check box to preview all proposed changes to the slide • Remove the check mark from check boxes for changes you do not want to review Collaborating on and Delivering a Presentation

16. Reviewing, Accepting, and Rejecting Slide Changes Collaborating on and Delivering a Presentation

17. Rejecting a Slide Revision • Click the change marker on the slide thumbnail for the change to reject • Click the Reject Change button (Review tab | Compare group) to reject the change Collaborating on and Delivering a Presentation

18. Inserting a Comment • Click the Insert Comment button, which displays as New Comment, (Review tab | Comments group) to open a comment box at the top of the slide • Type the comment text • Click anywhere outside the comment box to hide the text and lock in the comment Collaborating on and Delivering a Presentation

19. Inserting a Comment Collaborating on and Delivering a Presentation

20. Editing a Comment • Click the comment marker on the slide • Click the Edit Comment button (Review tab | Comments group) to change the marker comment color and display your initials and name • Type the new text in the comment box Collaborating on and Delivering a Presentation

21. Editing a Comment Collaborating on and Delivering a Presentation

22. Ending the Review • Click the End Review button (Review tab | Compare group) to display the Microsoft PowerPoint dialog box • Click the Yes button (Microsoft PowerPoint dialog box) to apply the changes you accepted and discard the changes you rejected Collaborating on and Delivering a Presentation

23. Ending the Review Collaborating on and Delivering a Presentation

24. Reusing Slides from an Existing Presentations • Click the New Slide button arrow to display the layout gallery • Click Reuse Slides in the layout gallery to display the Reuse Slides task pane • Click the Browse button • Click Browse File to display the Browse dialog box • Navigate to the location containing the file to reuse, and then click to select the file • Click the Open button to display thumbnails of the slides in the Reuse Slides task pane Collaborating on and Delivering a Presentation

25. Reusing Slides from an Existing Presentations • Click the thumbnails to insert into the presentation • Click the ‘Keep source formatting’ check box at the bottom of the Reuse Slides task pane to preserve the slide formatting • Click the Close button in the Reuse Slides task pane so that it no longer is displayed Collaborating on and Delivering a Presentation

26. Reusing Slides from an Existing Presentations Collaborating on and Delivering a Presentation

27. Capturing Part of a Screen Using Screen Clipping • Display the Insert tab and then click the Screenshot button (Insert tab | Images group) to display the Available Windows gallery • Click Screen Clipping (Available Windows gallery) to display the current presentation • When the white overlay displays, resize the rectangle to select the desired portion of the screen for the clipping • Release the mouse button to insert the snip Collaborating on and Delivering a Presentation

28. Capturing Part of a Screen Using Screen Clipping Collaborating on and Delivering a Presentation

29. Adding a Footer with Fixed Information • Click the Header & Footer button (Insert tab | Text group) to display the Header and Footer dialog box • If necessary, click the Slide tab to display the Slide sheet • Select which information to include on the slide • Click the Apply to All button to apply the footer to all slides Collaborating on and Delivering a Presentation

30. Adding a Footer with Fixed Information Collaborating on and Delivering a Presentation

31. Clearing Formatting and Applying an Artistic Effect • With a picture selected, click the Reset Picture button (Picture Tools Format tab | Adjust group) to remove all formatting from the picture • Click the Artistic Effects button (Picture Tools Format tab | Adjust group) to display the Artistic Effects gallery • Click the desired effect to apply Collaborating on and Delivering a Presentation

32. Clearing Formatting and Applying an Artistic Effect Collaborating on and Delivering a Presentation

33. Setting Slide Size • Display the Design tab and then click the Page Setup button (Design tab | Page Setup group) to display the Page Setup dialog box • Click the ‘Slides sized for’ box arrow to display the size list • Click the desired slide size setting • Click the OK button to change the slide size in the presentation Collaborating on and Delivering a Presentation

34. Setting Slide Size Collaborating on and Delivering a Presentation

35. Selecting Slide Show Resolution • Display the Slide Show tab and then click the Resolution box arrow (Slide Show tab | Monitors group) to display the Resolution list • Click the desired resolution to change the slide show resolution setting Collaborating on and Delivering a Presentation

36. Selecting Slide Show Resolution Collaborating on and Delivering a Presentation

37. Saving a File as a PowerPoint Show • Open the Backstage view, display the Save & Send tab, and then click Change File Type in the File Types area • Click PowerPoint Show in the Presentation File Types area • Click the Save As button below the Other File Types area to display the Save As dialog box • Type the desired file name in the File name text box • Click the Save button to save the presentation as a PowerPoint show Collaborating on and Delivering a Presentation

38. Saving a File as a PowerPoint Show Collaborating on and Delivering a Presentation

39. Saving a Slide as an Image • Open the Backstage view, display the Save & Send tab, and then click Change File Type in the File Types area • Click JPEG File Interchange Format in the Image File Types area • Click the Save As button to display the Save As dialog box • Type the desired file name in the File name text box • Click the Save button to display the Microsoft PowerPoint dialog box • Click the Current Slide Only button to only save the current slide as an image Collaborating on and Delivering a Presentation

40. Saving a Slide as an Image Collaborating on and Delivering a Presentation

41. Packing a Presentation for Storage on a CD or DVD • Insert a blank CD-R or DVD-R or a CD-RW or DVD-RW into your CD or DVD drive • Open the Backstage view, display the Save & Send tab, and then click Package Presentation for CD in the File Types area • Click the Package for CD button in the Package Presentation for CD area to display the Package for CD dialog box • Type the desired name in the Name the CD text box Collaborating on and Delivering a Presentation

42. Packing a Presentation for Storage on a CD or DVD • Click the Copy to CD button to begin packaging the presentation files and to display the Microsoft PowerPoint dialog box • Click the No button to not include linked files and to display another Microsoft PowerPoint dialog box • Click the Continue button to continue copying the presentation to a CD without the comments added to the slides Collaborating on and Delivering a Presentation

43. Packing a Presentation for Storage on a CD or DVD • When the files have been written, click the No button to not copy the files to another CD • Click the Close button to finish saving the presentation to a CD Collaborating on and Delivering a Presentation

44. Packing a Presentation for Storage on a CD or DVD Collaborating on and Delivering a Presentation

45. Saving a File in a Previous PowerPoint Format • Open the Backstage view, display the Save & Send tab, and then click Change File Type in the File Types area • Click PowerPoint 97–2003 Presentation in the Presentation File Types area • Click the Save As button to display the Save As dialog box • Type the desired file name in the File name text box Collaborating on and Delivering a Presentation

46. Saving a File in a Previous PowerPoint Format • Click the Save button to save the presentation as a .ppt type and display the Microsoft PowerPoint Compatibility Checker • Click the Continue button to continue to save the presentation Collaborating on and Delivering a Presentation

47. Saving a File in a Previous PowerPoint Format Collaborating on and Delivering a Presentation

48. Identifying Presentation Features Not Supported by Previous Versions • Open the Backstage view and then click the Check for Issues button (Info tab | Prepare for Sharing area) to display the Prepare for Sharing menu • Click Check Compatibility to have PowerPoint examine the file and then, after a short period, display the Microsoft PowerPoint Compatibility Checker dialog box • In the Summary area, view the comments regarding the three features that are not supported by earlier versions of PowerPoint • Click the OK button to close the dialog box and return to the presentation Collaborating on and Delivering a Presentation

49. Identifying Presentation Features Not Supported by Previous Versions Collaborating on and Delivering a Presentation

50. Removing Inappropriate Information • Open the Backstage view and then click the Check for Issues button (Info tab | Prepare for Sharing area) to display the Prepare for Sharing menu • Click Inspect Document to display the Document Inspector dialog box • Click the Inspect button to check the document and display the inspection results • Click the Remove All button in the appropriate areas to remove the inappropriate information from the presentation • Click the Close button to close the dialog box Collaborating on and Delivering a Presentation