Spring General Meeting

1. Spring General Meeting April 26, 2007

2. Call to Order Approval of the Agenda Approval of the Minutes of the Spring GM 2006 President’s Report: Review of the Year & Accomplishments 2006/07 Executive Director’s Report: Looking Ahead 3-Year Plan 2007/10 Treasurer’s Report: Year-to-date Financial Performance Budget 2007/08 Overview Motion to Approve 2007/08 Budget (motion on page 2) 1% Benefits Fund - Make Change Permanent (motion on page2): George McLaughlin Advocacy Report: Bernice Urbaniak & Anne-Marie Fenger Professional Development Committee Report: Jason Congdon Communications Committee Report: Wendy Ma Volunteer Recognition & Board Nominations: Barbara Crocker Question and Answer Session Motion to Adjourn Agenda

3. Approval of the Agenda • Motion to approve the agenda as circulated.

4. Approval of Minutes of 2006 • Motion to approve the minutes of the Spring General Meeting of April 24, 2006 as posted on the AAPS website.

5. President’s Report … The Year in Review

6. Executive Director’s Report • Impending Challenges • Member Service Requirements • Review of Prior 3-year Plans • Update 3-year Plan

7. Impending Challenges • IRP Governance • IRP Plan Design • Salaries Surveys • End of Mandatory Retirement (2008) • Lease Renewal • Service Demands

8. Member Service Requirements • Complex organization • Complex legal situation • Services for members: • Negotiations • Advocacy • Member P.D. • Communications

9. Complexity: 41 Job Families

10. Diversity: Age of Members

11. Diversity: Family Status

12. Size: Growth of Membership

13. Complexity: Service Time

14. Complexity: New Members

15. Review of Prior Plans 2005 • “Wish List” Presented at 2005 AGM: • Build Member P.D. $60k • Build Legal contingency: $100k • Add 2 professional staff: $179k • Total New Wish List: $339,000 • New 3-year plan to come in Spring 2006

16. Plan for Fiscal 2007/08 • Provide for impending challenges • Budget for a surplus • Strengthen Professional Development • Add 2nd Member Services Officer • Increase our 2 contingency funds as per prior planning

17. Treasurer’s Report: Edward Hung • Year-to-date Financial Performance • Budget 2007/08 Overview • Motion to Approve 2006/07 Budget

18. Finances: Year to Date

19. Budget Overview 2007/08 Expense

20. Budget: Major Changes • Board • Advocacy Cmtee training + $5k • Development/Education Cmtee + $10k • Admin • Staff: add 1 MS Officer + $70k • Office: equipment + $10k • Legal advice - $48k • Contingency + $25k

21. Motion to Approve Budget • Motion to approve the 2007-2008 AAPS budget: “Be it resolved that the 2007-2008 AAPS budget prepared by the Board be approved as presented”.   

22. 1% Benefits Fund Motion Motion to make permanent changes in the 1% benefits fund: “Whereas: • The 1% benefits fund was created to make improvements in the benefits provided to members; and • AAPS was notified in the fall of 2006 that the fund was in deficit position and that changes needed to be made to decrease the cost of the benefits improvements provided; and • The AAPS Board made an interim decision in the fall of 2006 to cease the payment of ¼ of the MSP premiums out of the fund subject to member approval at this meeting; and • Ceasing payment of ¼ of the MSP premiums was the only change possible in the fund that spread the impact of change across the majority of the membership; and • Ceasing payment of ¼ of the MSP premiums should stabilize the fund for several years into the future; Therefore be it resolved that the members of AAPS confirm and make permanent the ceasing of the payment of ¼ of the MSP premiums out of the 1% benefits fund.”

23. Advocacy Update • Bernice Urbaniak – Past Chair AAPS Advocacy Committee • Anne-Marie Fenger – Current Chair AAPS Advocacy Committee

24. Professional Development Committee: Jason Congdon, Chair • Fall hiatus • Spring 2007 • Project Planning • Advanced Project Planning • Lunch & Learn • Major Speaker Plan • Individual PD Funds

25. Communications Committee: Wendy Ma, Chair • New annual report • Updated website • Website Contest Winners • Jorma Neuvonen – IPod • Constance Wun – Gift Basket • On the Radar • E-mails on specific issues • Updating new member orientation

26. Volunteer Recognition: • We wish to acknowledge and thank the many volunteers that have helped AAPS in the 2006-2007 period. The bolded names are currently active Volunteers/Committees. • We ask that the volunteers who are present please stand when your name is read.

27. Board Members • Barbara Crocker, Chair • Bernice Urbaniak, 1st VP • George McLaughlin, 2nd VP • Edward Hung, Treasurer • Isabella Losinger, Secretary • Anne-Marie Fenger, Advocacy Chair • Tina Chiao, Member-at-Large • Jason Congdon, Member-at-Large • Anne-Marie Hague, Member-at-Large • Wendy Ma, Member-at-Large • Daryl Stowe, Member-at-Large

28. Advocacy Committee • Anne-Marie Fenger, Chair • Moya Waters, Vice-Chair • Angelina Desjarlais • Damian Duffy • Merry Meredith • Randy Smith • Robert Tudhope • Bernice Urbaniak • Nancy Hogan • Daryl Stowe

29. Communications Committee • Wendy Ma, Chair • Jason Congdon • Peter Godman • Jamie Hall • Yashmin Kassam • Dominique Yupangco

30. Member P.D. Committee • Jason Congdon, Chair • Isabella Losinger • Elena Bobyreva • Wendy Ma • Susanne Schmiesing • Jenny Wong

31. Orientation Presenters • Michelle McConnachie • Clint Meyers • Sandra Shepard • Chris Skipper • Robert Tudhope

32. Campus Committees • Return to Work • Bernice Urbaniak • Health & Safety • Mary Grenier • Eddie Ho (alternate) • EFAP • Julie Stitt

33. AAPS Board:How to Get Involved …

34. Questions & Comments

35. Motion to Adjourn …