Welcome to the Zone-Level District Trainer Program

1. Welcome to the Zone-LevelDistrict Trainer Program Helping you to plan and conduct training meetings that support effective Rotary clubs

2. Session 1: Role and Responsibilities

3. Learning Objectives • Understand the role and responsibilities of the district trainer. • Understand the role and responsibilities of the district training committee. District Trainer Program | 3

4. District Trainer’s Role • Supports the governor and governor-elect in training club and district leaders and providing continuing education to Rotarians • Assigns responsibilities for training to the committee District Trainer Program | 4

5. Responsibilities • Chair the district training committee. • Implement the training program approved by the governor or governor-elect. • Assist in identifying training leaders. • Determine district specific training methods. • Manage training in the district. • Communicate with other district committees who conduct training. • Consult with RI appointees. District Trainer Program | 5

6. District Training Committee’s Role Supports the governor and governor-elect in training club and district leaders and overseeing the training plan for the district District Trainer Program | 6

7. Responsibilities • Conduct and evaluate needs assessment. • Coordinate logistical arrangements. • Manage the meeting’s budget. • Select and prepare training leaders. • Prepare and distribute materials. • Manage registration. • Analyze meeting evaluations. District Trainer Program | 7

8. Learning Objectives • Understand the role and responsibilities of the district trainer. • Understand the role and responsibilities of the district training committee. District Trainer Program | 8

9. Session 2: Leadership Development Training Cycle

10. Learning Objectives • Understand how the Rotary leadership development training cycle works to support Rotary clubs and the district. • Discuss the content of each training meeting. District Trainer Program | 10

11. District Trainer Program | 11

12. Incoming Officer Training Meetings Work with your governor-elect on these district training events: • District team training seminar • President-elect training seminar (PETS) • District assembly • District membership seminar • Other training events in the district, as appropriate District Trainer Program | 12

13. District Trainer Program | 13

14. Continuing Education Training Meetings Work with your governor on developing and conducting these annual training events: • District leadership seminar • District Rotary Foundation seminar • Rotaract leadership training • Leadership development program • Other training events in the district, as appropriate District Trainer Program | 14

15. www.rotary.org/trainers District Trainer Program | 15

16. Training Resources District Trainer Program | 16

17. Web Resources District Trainer Program | 17

18. Human Resources • RRFCs • RCs • RI training leaders • GETS training team member • RI Secretariat staff • RI Leadership Education and Training staff District Trainer Program | 18

19. District Resources • District directory • District website • Examples of projects and activities • Membership success stories • Planning calendar • Examples of strategies to improve club/district organization District Trainer Program | 19

20. Learning Objectives • Understand how the Rotary leadership development training cycle works to support Rotary clubs and the district. • Discuss the content of each training meeting. District Trainer Program | 20

21. Session 3: Planning Training(Part 1)

22. Learning Objectives • Discuss how to conduct a needs assessment. • Learn how to modify an agenda. • Identify different ways to set-up a training room. • Review ways to select your meeting time and place. • Learn how to develop a meeting budget. District Trainer Program | 22

23. Conducting a Needs Assessment • Determine your objective. • Choose a method for collecting information. • Analyze the data. District Trainer Program | 23

24. Determine Your Objective • What information will I gain from conducting a needs assessment? • How will it improve the upcoming training seminar? • Who is my audience? • What is their experience level? District Trainer Program | 24

25. Collect Information • Past evaluations • Questionnaires • Interviews • Focus groups District Trainer Program | 25

26. Analyze the Data • Categorize the data and look for a recurring theme. • Interpret the results and deciding which content needs the most attention. • Share the results with district leaders to discuss any changes. District Trainer Program | 26

27. Modifying the Agenda • Use district-specific examples. • Use a variety of formats. • Identify your participants. • Include local customs. • Consider levels of Rotary knowledge. • Include sessions based on club size. District Trainer Program | 27

28. Venue • Ease of access • Facilities • Services District Trainer Program | 28

29. Developing a Budget • Base it on anticipated revenues (registration fees) and estimated expenditures (venue rental). • Use figures and expenses from past district training meetings. • Keep variances to a minimum to avoid a deficit. District Trainer Program | 29

30. Training Room Setup • Number of participants • Training goals • Instructional aids District Trainer Program | 30

31. Learning Objectives • Discuss how to conduct a needs assessment. • Learn how to modify an agenda. • Identify different ways to set-up a training room. • Review ways to select your meeting time and place. • Learn how to develop a meeting budget. District Trainer Program | 31

32. Session 4: Planning Training(Part 2)

33. Learning Objectives • Discuss ways to select and prepare training leaders. • Discuss ways to distribute materials to participants. • Describe how to promote attendance at meetings. • Discuss creating effective training evaluations. District Trainer Program | 33

34. Training Leader Qualifications • Training expertise • Rotary knowledge • Professional knowledge District Trainer Program | 34

35. Staffing Needs for Training • Same training leaders for all meetings? • Core group for most meetings, with additional training leaders as needed? • Different group of training leaders for each meeting? District Trainer Program | 35

36. Number of Training Leaders • Number of participants • Number of sessions • Number of topics and activities in each session District Trainer Program | 36

37. Preparing Training Leaders • Explain the meeting’s purpose. • Review the agenda and logistical considerations. • Define the policy for mandatory information. • Discuss training techniques and methods. • Identify reference and background materials. District Trainer Program | 37

38. Distributing Participant Materials • Before the meeting To ensure participants have a base knowledge • During the meetingTo provide materials for activities • After the meetingTo materials generated during the meeting District Trainer Program | 38

39. Evaluating Training Meetings • What do you want to find out? • When and how often will you evaluate? • How will you gather the information? District Trainer Program | 39

40. Learning Objectives • Discuss ways to select and prepare training leaders. • Discuss ways to distribute materials to participants. • Describe how to promote attendance at meetings. • Discuss creating effective training evaluations. District Trainer Program | 40

41. Session 5: Web Conferencing

42. Learning Objectives • Understand the functionality of a web conference (also referred to as webinar). • Identify when to use web conferencing as a training method. District Trainer Program | 42

43. What is a web conference? A way to conduct live meetings, trainings, or presentations via the Internet Participants can sit at their own computer and connect with other participants. District Trainer Program | 43

44. Questions to Consider • Do you need to meet face-to-face? • Are your participants willing to travel? • Will the visual aids enhance the content? • Do all the participants have the appropriate equipment? District Trainer Program | 44

45. Learning Objectives • Understand the functionality of a web conference (also referred to as webinar). • Identify when to use web conferencing as a training method. District Trainer Program | 45