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Grassroots Arts Program

Learn how to complete the final report for projects funded by Grassroots Arts Program. Follow step-by-step instructions and guidelines to provide accurate and detailed information about your project. Access online grant portal or visit the NC Arts Council website to get started. Include narratives on fund usage and impacts.

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Grassroots Arts Program

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  1. Grassroots Arts Program Final Report Webinar

  2. GoSmart Starting point: https://ncarts.gosmart.org OR you can go to our website, www.ncarts.org and then click on “Invest in the Arts”  “Online Grant Portal”

  3. GoSmart Starting point: https://ncarts.gosmart.org OR you can go to our website, www.ncarts.org and then click on “Invest in the Arts”  “Online Grant Portal”

  4. Select “EDIT Final Report” to get started.

  5. Final Report

  6. Put who is completing the report, if different from your profile.

  7. Most select B or C. For detailed descriptions of each, click the link.

  8. Select all that apply. Hint: to select more than one option, hold the CTRL button and click to select each of the applicable designators.

  9. Select all that apply. Hint: to select more than one option, hold the CTRL button and click to select each of the applicable designators.

  10. Project = programs funded by Grassroots. This section asks for the total number of individuals who were directly involved in the funded activity as artists, staff, non-artist project participants, or audience members between the grant start and end dates.

  11. This section asks for actual numbers! Project = programs funded by Grassroots.

  12. Project = programs funded by Grassroots. This section asks for percentages!

  13. Tell us how Grassroots funds were used- use descriptions and narrative sentences instead of hard numbers. • Tell us how the funds impacted the county. For example, numbers from the Department of Tourism, any new strong partnerships forms due to a project, feedback from patrons, etc. • This should be at least one substantial paragraph. • For your multicultural programming, you can write that the event is explained in detail in the MC narrative below. You don’t have to repeat yourself. • Make sure you’re referring to the allotment listed in the allotment table on the NC Arts Council website. • This is one of the only narrative areas where you will describe subgrants – if they are multicultural. • This narrative will include all of your relevant internal programming that demonstrate the support of artists who identify as Asian, Black/African American, Hispanic/Latino, American Indian, or Native Hawaiian/Pacific Islander. • Do not list things; please write out what the program involved, who was supported, and how the community was impacted.

  14. You will need to both upload AND print off physical copies.

  15. If you do not have in-kind contributions, enter $0 here.

  16. We are looking for materials that advertise programs/events with our logo on them. For example: flyers, playbills, newsletters, press releases. If you had a Facebook event, you can take a screenshot and print. • We are NOT looking for newspaper articles or reports. • You will collect/print these and include them in your packet. • If you subgrant, we ask that at least one of these marketing samples be from a subgrantee. As a subgranting organization, you are requiring those groups to display both your logo and ours.

  17. - List each artist with their racial designator in the 1st column and the price you paid them in the 2nd. - Note: Designators are for the artists. Audience races are not recorded here and do not count when looking at multicultural funding - Follow the designators listed – they match with the census. Do not add races. - Please ensure this list matches your narrative. Artists listed here should be mentioned in the narrative and vice versa.

  18. [Artist Name] – Racial Designator Amount Spent

  19. For groups, list the group name and all the applicable racial designators. [Artist Name] – Racial Designator

  20. List exactly what that money and its matching monies went towards. Cash Match must equal or exceed Grassroots Grant Amount Spent.

  21. Example: Grassroots Grant Amount Spent and Cash Match may not match exactly on the same line item, but the totals do.

  22. In this section, you will list all sources of income that match the Grassroots Grant.

  23. Grassroots grant amount should match the Grassroots Allocation Chart and the funds listed on the Grassroots Project Expenses page.

  24. The amounts in this top section should equal or exceed the amount listed in Grassroots Grant Amount. For example: $14,000 $14,000

  25. Total should match or exceed your total expenses.

  26. Make sure this amount matches the amount listed in the allocation chart. Only list subgranted funds here. The total should match what is on the Subgrant Data Collection Form. Grant Amount Spent = Grassroots Allocation – Subgranted Amount. It should equal the total listed on Project Expenses.

  27. For example: $24,000 $10,000 $14,000 $24,000

  28. You will need to download the Subgrant Data Collection Form and provide the data for all subgrantees. Then, upload to the application. If you did not subgrant, you will upload a blank spreadsheet.

  29. Step-by-step instructions can be found here

  30. Step-by-step instructions

  31. Make sure ALL boxes are complete

  32. EIN number is REQUIRED. If you do not have one, you will have to call the subgrantee and obtain it.

  33. Organization race pertains to the organization, not the audience.

  34. Grant Amount + Matching Funds = Total Project Budget.

  35. If you select “yes” under multicultural, it MUST be listed in the corresponding Multicultural section in the Final Report and vice versa.

  36. Keep the project description succinct yet informative. Tell us how the funds were used and give a simple description of the event.

  37. You will find all totals at the bottom of the spreadsheet. Make sure the total grant amount listed in this first cell matches the amount listed in the final report.

  38. Remember: This section checks for completeness, not correctness. Double check your application prior to submitting.

  39. Congratulations! You have now submitted your report. Next step is to print the PDF, sign this page, assemble the materials, and mail to the arts council.

  40. When you print out a physical copy of this report, you must have this page signed with two separate signatures.

  41. No duplicates or copies. No scans. No two of the same signature.

  42. Common Mistakes - Audience numbers are used to designate a program as multicultural - Narrative includes hardnumbers - Budget numbers do not match the allocation worksheet - Insufficient marketingmaterials (an item without our logo onit) - Certification page is not anoriginal

  43. Signature Page - MUST BE 2 DISTINCT,ORIGINAL SIGNATURES - No scans, faxes, copies or illegible signatures

  44. Final Checklist - Submit your onlinereport - Print legislativeletters - Collect your marketingmaterials - Print your subgrantlist - Compile everything together withan original copy of your signedreport

  45. Mail To: USMail: TanyaMcGuire North Carolina Arts Council MSC4632 Raleigh, NC27699-4632 UPS/FedEx: TanyaMcGuire North Carolina Arts Council 109 E. Jones St. Raleigh, NC27601 Must arrive by July 31!

  46. Questions? If you need help with your application, or have specific questions, contact: Arts in Communities Director: Dan Brosz dan.brosz@ncdcr.gov (919) 814-6506 Creative Economies Coordinator: Sydney Steen sydney.steen@ncdcr.gov (919) 814-6524

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