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Safety, Health and Environmental Management Program

Safety, Health and Environmental Management Program. An Integrated Approach to Facility Management and Compliance March 11, 2009. Mr. Earl Griffin Safety, Health and Env. Manager Ms. Beth Anderson Environmental Protection Specialist. Dr. Darrell Cole Area Director South Atlantic Area.

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Safety, Health and Environmental Management Program

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  1. Safety, Health and Environmental Management Program An Integrated Approach to Facility Management and Compliance March 11, 2009 Mr. Earl Griffin Safety, Health and Env. Manager Ms. Beth Anderson Environmental Protection Specialist Dr. Darrell Cole Area Director South Atlantic Area Dr. Karl Narang Associate Area Director South Atlantic Area Mr. Joon Park Deputy Area Director South Atlantic Area

  2. Overview • Review of environmental management systems (EMS) • EMS Audit • Overall Safety, Health and Environmental Management Program

  3. Why an EMS? • Safeguard the community and the natural environment • Maintain a safe and healthful workplace • Comply with all applicable laws, regulations and executive orders

  4. An EMS is Environmental • Reviews environmental aspects and impacts of all relevant activities • Targets significant environmental impacts • Helps to maintain environmental compliance

  5. An EMS is Management • Based on commitment and increased involvement of top management • Alignment of environmental and mission objectives • Consistent with other management systems

  6. An EMS is a System • Interrelated procedures and controls • Informal becomes formal • Checks and balances • Continual Improvement

  7. Review of EMS • Management system that prioritizes risks sets objectives, targets, and action plans and assures operational controls are in place to minimize risks. • Risks include: environmental, asset management, quality, safety and security

  8. How does an EMS work? • Policy • We will reduce our environmental footprint  • Aspects & Impacts • How we affect the environment.  • Objectives & Targets • We will reduce our effect.  • Workplans & Programs • What we will do.  • Responsibilities, Operational Controls, Checking & Corrective Action • How we will do it.

  9. The Benefits of an EMS • Reduce environmental impacts • Minimizes accidents and problems • Improving overall environmental performance and enhancing compliance • Increasing efficiency of operations by reducing environmental-related costs • Using materials and resources more effectively • Avoiding costs associated with cleanups, fines and violations • Complying with President's Executive Order 13423

  10. EMS is. . . • Energy Management • Water Conservation • Green Purchasing • Environmental preferable purchasing (EPA), energy star (EPA), watersense (EPA), BioPreferred (USDA) • Pollution Prevention and Management of Toxic and Hazardous Materials • Identify opportunities for reducing toxic chemicals and ozone depleting substances • Solid Waste Diversion and Recycling • Electronic Stewardship

  11. EMS Goals • Develop annual goals • Reported to Office of Management and Budget • Tifton EMS Goals 2008 • Inventory all federal facilities for mercury-switch thermostats. • Revise purchasing policies for electronics and participate in the Federal Electronics Challenge. • Incorporate environmental practices into our vehicle policy.

  12. Tifton EMS Goals 2009 • Replace the 26 mercury thermostats that were found in federal buildings in FY08. • Revise end-of-life management policy for electronics and participate in the Federal Electronics Challenge. • Determine diesel usage and investigate the feasibility of biodiesel production in Tifton.

  13. How to Purchase Electronic Products (EPEAT) at Tifton

  14. Non EPEAT Products • Electronic products that do not have an electronic product environmental assessment tool (EPEAT) standard • Printers, copiers, facsimile machines, multifunction devices, televisions, etc. • Eco-label • http://www.ars.usda.gov/SP2UserFiles/Place/66020000/2009/TiftonElectronicsDirectiveSOPTIF-EP-05REV1.pdf

  15. EMS Audit Purpose of EMS Audit • Is properly implemented • Is properly maintained • Meets the intent (ARS requirements) How? • Observations, review records/procedures, ask questions of employees • Safety Inspection

  16. Safety, Health and Environmental Management Program • “The Goal” • to provide a safe and healthful workplace, free of recognized hazards for all employees with minimal impact to the environment as a result of our activities.

  17. What Drives the SHEM! • Compliance with: • Regulatory Agencies • Occupational Safety & Health Administration (OSHA), Environmental Protection Agency (EPA), USDA-APHIS, HHS-CDC, NRC. • Published in the Code of Federal Regulations (CFR) • State and Local Laws • Performance Standards – ANSI, NFPA, ACGIH, others. • Agency Policy

  18. Regulatory Impacts on Federal Facilities • OSHA – Primarily deals with activities associated with protecting the employee • Physical Safeguards. • EPA – develops programs that include the employee but ultimately protect the environment. • Performance Standards – describe how components function in the workplace. • WE ARE NOT EXEMPT

  19. EMS and Safety Interaction • The programs support each other. • The EMS philosophy is to manage the products coming through the front door and our interaction with the environment. • OSHA and EPA regulations define how you manage the products during application and disposal. • Using less hazardous products and processes reduces the resources consumed for compliance

  20. Laboratory Components • Laboratory Safety –Chemical and Biological • Defining or developing SOP • Safe practices - Training • Proper use of equipment • OSHA 29 CFR 1450 • Hazard Communication • How do you relay risk and workplace hazards – MSDS, Labels and Assessments • Identify PPE requirements - Training • OSHA 29 CFR 1200

  21. Laboratory Components • Hazardous Waste • Recording and managing the volume of hazardous waste generated in a calendar month. Training • Universal Waste – Batteries, Used Oil, Fluorescent Lamps etc. • Specific disposal procedures - Training • Significant cost • Training

  22. Laboratory Components • Radiation Safety • New requirements for inspections and audits • Personnel Suitability determinations • Fee for Permits • Increase security protocols • Training

  23. Laboratory Components • Emergency Procedures • Building evacuation – fire • Chemical spill or release • Hazardous Weather • Violence • Business Recovery Plans • Others • Training

  24. SHEM Beyond the Laboratory • Pesticide Applications • EPA Worker Protection Standards • Read the label • Applied according to the label • Used the correct PPE for application and cleanup • Posted the Application and REI • Recordkeeping • Appropriate for the target • In some assessments evaluated that products are not impacting non-target species.

  25. SHEM and Beyond …. • Have you evaluated the work environment? • Noise exposures and Hearing Conservation • Woodworking equipment and tools? • Farm Equipment, Forklifts and Tractors – Trained Operators?

  26. SHEM Programs • Respiratory Protection • Questionnaire • Medical Clearance • Fit Testing • Cleaning • Training

  27. Key Way to Manage SHEM • It starts in the CRIS Project Plan • Consider the Special Requirements • Safety concerns • Environmental concerns • NEPA • Animal Care and Use

  28. Special Programs • When Accidents Happen – OWCP • The employee must be in performance of official duties • In compliance with all safety and operational procedures. • If not possibility of denial by DOL. • File in a timely manner. • Supervisor provides concurrence of events or controverts. • The safety committee reviews the case to implement corrective actions (procedural or process) • Employee Assistance Program • Its about the person – not just counseling

  29. Special Activities Accident Investigation for OWCP Submissions including Near Misses Occupational Medical Surveillance Program Employee Assistance Program

  30. Special Programs • Occupational Medical Surveillance • Voluntary participation • Evaluation of exposures to workplace hazards – not entire inventory • Competed in electronic matrix • Medical Review at two levels and written report

  31. Responsibilities for SHEM • All employees have responsibility • Supervisors: • Ensure training occurs and provide resources • Support safety policies and programs • Employees • Comply with the policies • Provide suggestions for improvement • Identify training requirements

  32. SHEM Benefits Benefits of a good program Reduction in resources expended for compliance – open value. Fewer accidents Reduced waste disposal costs No fear of compliance audits

  33. It’s Not Always Sunny What is the Cost? A Number can be Harmful! Failure to Perform NEPA Assessment, Research or Construction! Negative Publicity – Headline In 2006 Roundup Resistant (GMO) Bent Grass Escaped from Golf Course (Fortunately Private Industry) Point- We must use care in disposing of Exotic Material or Planning Research FY 08, $350,000.00 by Court Order. ARS to Perform Environmental Assessment for Research Project in the PWA

  34. The Reality In 2008 UST Non-Compliance $30,000.00 negotiated settlement, plus $300,000.00 in physical removal UST and Hazardous Waste Violations $65,000.00 Fine – approximate $40,000 for RCRA Violations All required extensive staff resources to negotiate and attain compliance

  35. Accidents, Injuries and Illness Office of Worker Compensation ARS wide annual cost for OWCP Approximately 4.5 Million dollars What was the SAA share for FY 08? 56 Accidents Reported Approximately $506,000.00 Medical Costs $152,000 Salary Costs (Beyond 45 Days) - $354,000.00 Salary costs for injuries where time loss is less than 45 days unknown. Submissions must be timely – It is the employee case and we do not determine acceptance.

  36. How Do These Costs Impact Research and Staff? Cost of OWCP Funds taken off the top prior to allocation of funds to research Loss of staff support locally If an employee is found to be non-compliant with Agency policies the claim could be denied. Cost of non-compliance with regulatory agency Direct reduction from offending Locations operating budget

  37. Who Performs the Functions? At the Location Level? CDSO and Committee Members CDEMS Coordinator and Committee Members Committees are focused on the same common goals and functions integrated. Area SHEM Office provides consultation, coordination, guidance and 2nd party oversight.

  38. SHEM is NOT About • Just about another Inspection or Audit. • Not looking for someone to blame

  39. SHEM is About • Managing resources • Reducing Risk • Improving the Environment • Ensuring you don’t leave or take anything at work other than results home with you at the end of the day or your career! We are here to HELP!

  40. Questions? Mr. Earl Griffin Safety, Health and Environmental Manager Ms. Beth Anderson Environmental Protection Specialist South Atlantic Area

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