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Objective Review

Objective Review. Health Resources and Services Administration Division of Independent Review September 26, 2004. Introduction. Division of Independent Review (DIR) Established January 2003 Purpose: to centralize the objective grants review process for HRSA. Responsibility of DIR.

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Objective Review

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  1. Objective Review Health Resources and Services Administration Division of Independent Review September 26, 2004

  2. Introduction • Division of Independent Review (DIR) • Established January 2003 • Purpose: to centralize the objective grants review process for HRSA

  3. Responsibility of DIR • Plan, direct, and carry out HRSA’s independent review process of applications for discretionary grants and cooperative agreements

  4. Types of Review • Face-to-face meeting • Teleconference • Field reader review

  5. Grant Reviewer Selection • Reviewer expertise / specialty • Health profession training • HIV / AIDS • Maternal and child health • Organ transplantation • Primary care for underserved people • Rural health

  6. Grant Reviewer Selection (continued) • Program collaboration • Representation by • Race / ethnicity • Gender • Geographic locale • Reviewer experience

  7. Reviewer Requirements • Avoid conflict of interest • Maintain confidentiality

  8. What Constitutes a Conflict? • The reviewer is a consultant on any application • The reviewer or their immediate family member: • Serves as an officer, director, trustee, partner or employee of an applicant • Is negotiating employment with an applicant • Has a financial interest in the application • Has a known close friendship or relationship with key applicant staff

  9. Reviewer Confidentiality • No discussion outside meeting rooms • All results are confidential • All application materials & papers are destroyed • Confidentiality exists at all times – before, during, and after the meeting

  10. Application Evaluation by Reviewer • Evaluate each application on it own merits • No outside information • Avoid personal bias

  11. Roles and Responsibilities

  12. Reviewer • Read and be thoroughly familiar with the application and the guidance • Develop the proposal overview presentation (specifically first reviewer) • Evaluate and score the applications against the published review criteria

  13. Reviewer (continued) • Participate in open panel discussion • Develop consensus of strengths and weaknesses with panel members • Score all applications and submit score sheets

  14. Chairperson • Facilitate the review panel meeting • Keep the discussion focused and on the specifics • Listen to each reviewer’s presentation for completeness and consistency • Act as timekeeper

  15. Chairperson (continued) • Minimize redundant or circular discussion • Facilitate budget discussions • Obtain a general level of consensus

  16. HRSA Staff Roles & Responsibilities • DIR Review Administrator • Guide, oversee, and certify the integrity of the objective review process • Program Office / Project Officers • Respond to specific technical and programmatic issues • Grants Management Office • Respond to fiscal issues related to the application

  17. Reviewers’ Summary Statements • Developed and edited by the panel • Reflects the panel’s consensus • Gives supporting examples, where appropriate (including page numbers) • Goal is to provide constructive feedback

  18. DIR Products • Summary Statement • Rank Order List • List of Applicant Scores, in Rank Order, from Highest to Lowest • Rank is Established by Scoring Criteria, plus Priority Points and Funding Preferences (if any)

  19. Funding Priorities and Preferences • Funding Priorities • Factors specified in program guidance that cause a grant application to receive a fixed amount of extra rating points added to its criterion score • Funding Preference • Any factors specified in law, policies, or guidance that would be used to place a grant application ahead of others without the preference on the rank order list

  20. Questions?

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