October 20, 2006

1. Center for Faculty Development and DiversityOffice for Postdoctoral Careers Postdoctoral Research Fellow Luncheon Caroline Rotondi Admin. Director Office for Postdoctoral Careers Center for Faculty Development & Diversity Barbara Bierer, M.D. Senior Vice President, Research Director, Office for Postdoctoral Careers, Center for Faculty Development and Diversity October 20, 2006

2. Center for Faculty Development and DiversityOffice for Postdoctoral Careers Announcements & Updates: • M2 Shuttle • Brigham and Women's Hospital will now support ridership on the M2 Shuttle for BWH employees with Harvard IDs. Individuals with active Harvard IDs will continue to have free access. Brigham and Women's Hospital's decision reinforces the importance of collaboration among BWH, Harvard, and other Harvard-affiliated institutions. • Sign up for OPC Email Distribution List! • Email BWHPostdocCareers@Partners.orgwith subscribe in the Subject Field

3. Center for Faculty Development and DiversityOffice for Postdoctoral Careers BWH Event Calendar: http://www.brighamandwomens.org click on Health Information  Classes and Programs  List Events

4. Center for Faculty Development and DiversityOffice for Postdoctoral Careers Upcoming Events for Postdocs: 10/24/06 Reviewing Manuscripts – Caren Solomon, MDs 11/07/06 Writing Effective Abstracts – Julie Glowacki, PhD 11/17/06 Postdoc Luncheon - TBA 11/21/06 Demystifying Green Cards &Visa Issues – Claire Ayer, PIO 12/8/06 Grant Writing Workshop - Paul Allen, MD, PhD, Rebecca Baron, MD, Julie Buring, ScD, Matthew Layne, PhD, Ruth Ruprecht, MD, PhD and Rong Tian, PhD 12/15/06 Alternative Careers: Teaching at the College LevelDidem Vardar Ulu, Ph.D. - PostdocLuncheon FOR MORE INFORMATION AND REGISTRATION – VISIT BWH INTERNET http://www.brighamandwomens.org/view/viewEvents.aspx?audience=1

5. Center for Faculty Development and DiversityOffice for Postdoctoral Careers Benefits and Perks!

6. Center for Faculty Development and DiversityOffice for Postdoctoral Careers Purpose: • Clarification regarding HMS affiliation and BWH benefits • Most postdocs are monthly paid and have a specific BWH benefit package • Due to range of funding sources there are exceptions • Overview of Benefits and Resources

7. Center for Faculty Development and DiversityOffice for Postdoctoral Careers BWH or Harvard? • Both! • BWH is a Harvard affiliated institution, so most BWH postdocs have two titles for their CV: • Brigham “title” as a Research/Postdoctoral Fellow Harvard “appointment” as a FellowExamples: • Via BWH  Compensation, Medical, Dental, T Pass,etc.Via Harvard  Access to M2 Shuttle, Libraries, etc.

8. Center for Faculty Development and DiversityOffice for Postdoctoral Careers Harvard Appointment: • Check with your department regarding the status of your Harvard appointment • The Harvard appointment generates your Harvard University ID number (HUID) • Once you receive HUID number and ID you have access to eCommons, the Harvard Medical Intranet  • http://www.ecommons.harvard.edu/ • Use eCommons to research resources available

9. Center for Faculty Development and DiversityOffice for Postdoctoral Careers Human Resources Representatives: Introductions: Angela Carter – Monthly HR/Benefits Coordinator Frank Mihovan – Benefits Consultant Lisa Ponton – Vice President, Human Resources Syeda “Soofia” – Senior Human Resources Consultant Nancy Talbot – Senior Compensation Representative

10. Center for Faculty Development and DiversityOffice for Postdoctoral Careers Human Resources & Postdocs: • Human Resources has dedicated staff for research employees. • HR structure/staffing and their respective roles as it relates to postdoc fellows: • Syeda Soofia – Research Administration/ Consultant (Weekly Paid) • Angela Carter – Benefits/Orientation • Nancy Talbot – Consultant/Payroll (Monthly Paid)

11. Center for Faculty Development and DiversityOffice for Postdoctoral Careers BWH Benefits: Benefits begin on date of hire - 30 days to elect coverage Changes can be made at: Annual open enrollment period At the time of a Qualifying Event Marriage Birth Loss of spousal insurance coverage Etc. Enroll via Peoplesoft 

12. Center for Faculty Development and DiversityOffice for Postdoctoral Careers Peoplesoft: • System used to manage benefits, payroll, etc. • Go to http://ibridge.partners.org • Or - from your BWH network computer  Start Menu  Partners Applications  Peoplesoft

13. Center for Faculty Development and DiversityOffice for Postdoctoral Careers Peoplesoft: • Use Partners network login & SSN, then reset password • When to use  view paycheck, enroll in benefits, tax saver accounts, annual open enrollment, elect T Pass, etc.

14. Center for Faculty Development and DiversityOffice for Postdoctoral Careers BWH Benefits: Medical Insurance – 7 Options (Partners Plus, Partners Value, Master Health, Harvard Pilgrim Health Care, Tufts Health Plan, Neighborhood Health Plan, or opt out of coverage) Rx Coverage – Medco Prescription Drug Program Dental Insurance – Delta Dental Vision Plan – Blue Cross Blue Shield of Massachusetts

15. Center for Faculty Development and DiversityOffice for Postdoctoral Careers BWH Benefits: Employer paid Long Term Disability – After being disabled for 3 months. Employer paid Core Life Ins./A.D. & D. – Option of additional coverage at employee’s expense

16. Center for Faculty Development and DiversityOffice for Postdoctoral Careers BWH Benefits: Flexible Spending Accounts – Health Care FSA & Dependent Care FSA 403(b) Retirement Account – 3 Options (Fidelity, VALIC and TIAA-CREF)

17. Center for Faculty Development and DiversityOffice for Postdoctoral Careers Retirement Savings: Did you know ? Fellows are immediately eligible upon date of hire to make contributions to BWH 403(b) retirement program Tax deferred savings accounts lower your taxable gross income – you pay less in taxes. Even a small monthly contribution will add up and grow over 30+ years.

18. Center for Faculty Development and DiversityOffice for Postdoctoral Careers Retirement Savings: Representatives onsite outside BWH Cafeteria in October & November to explain more about saving on taxes and putting money aside for retirement. Fidelity – Nov 1 TIAA-CREF – Nov 3 VALIC - Oct 24, 26, 30 – Nov 2, 7, 8, 13, 15, 28, 30 …and by calling toll free phone numbers: Fidelity: 800-642-7131 TIAA-CREF: 800-842-2004 VALIC: 978-270-7705

19. Center for Faculty Development and DiversityOffice for Postdoctoral Careers Perks! http://www.bwhpikenotes.org/ click on Perks

20. Center for Faculty Development and DiversityOffice for Postdoctoral Careers • Perks!http://www.bwhpikenotes.org/ click on Perks (in upper right)

21. Center for Faculty Development and DiversityOffice for Postdoctoral Careers Where do I find answers ? • Go online to Pike Notes  Staff Resources - Employee Resource Guide - Hospital-wide Policies and Manuals - Human Resources/Benefits • Call Benefits office (617) 726-8133 until 8:00 pm • BRI Research Intranet • If unsure, contact the OPC for direction

22. Center for Faculty Development and DiversityOffice for Postdoctoral Careers Useful Contact Information for Employees: Page Operator - 732-6660STAT Line - 732-6555Benefits - 726-8133Child/Family Care - 732-5067Employee Assistance Program- 732-6017Employee Perks Program - 732-6584Help Desk - 732-5927Human Resources - 954-9600Infection Control Department - 732-6785International Staff Office - 726-9211Interpreter Services - 732-6639MASCO Commuter Services - 632-2796Occupational Health Service - 732-6034Payroll - 732-9787Transportation & Parking - 732-5877Tuition Reimbursement - 954-9710

23. Center for Faculty Development and DiversityOffice for Postdoctoral Careers Useful Websites for Employees: BWH Intranet: http://bwhpikenotes.org BWH Website: http://www.brighamandwomens.org HR Website: http://is.partners.org/hr Benefits Forms: http://is.partners.org/hr/benefits/index.html Partners Online Telephone Directory: http://ppd.partners.org PeopleSoft Employee Self Service: http://is.partners.org/hr/ibridge/bwhweb/bwhibridge.htm

24. Center for Faculty Development and DiversityOffice for Postdoctoral Careers • Questions ?