XCRI Creative Assembly

1. XCRI Creative Assembly XCRI Creative Assembly Inaugural Meeting Monday 30th April 2012 The Arts University College at Bournemouth

2. Welcome Jon Renyard Director of Academic Services XCRI Project Director

3. Agenda 10:00 - Welcome 10:15 - Introductions; Creative Assembly Constitution & Remit 10:30 - Institution Presentations of JISC XCRI Stage 2 Projects 11:30 - Enterprise Architecture - Review of Implementation 12:00 - Lunch 12:45 - AUCB Tour 13:15 - XCRI Schema and Aggregator requirements 14:00 - Share Good Practice 15:00 - Away

4. Creative Assembly: Constitution Proposed Constitution Arts University College Stephen Harvey, Head of ITCS at Bournemouth Julia Waite, Head of Library & Information Services CourtauldInstitute Tom Bilson, Head of Digital Media of Art Thomas Scutt, JISC Course Data Project Coordinator Falmouth University Emma Goodman, SITS Development Manager College Plymouth College of Art Elaine Garcia, Head of Operations & Resources Kerry Dungay, JISC Project Administrator Norwich University Angela Tubb, Academic Registrar College of the Arts Mark Humphreys, IT Manager

5. Creative Assembly: Remit Proposed Remit • To form a group of creative arts institutions to share practice during the XCRI project. • To offer opportunities for collaborative training. • To hold meetings (whether online or face to face) to discuss progress and issues in relation to creative courses • To ensure that art, design, media and performance courses are appropriately referenced within the aggregators, and meet the specific requirements of creative courses. • To consider the feasibility of implementing a common vocabulary for creative courses. • To feedback to JISC any issues pertaining to the content and use of the XCRI feed by creative courses. • To disseminate information produced by the Creative Assembly to the wider community and particularly to institutions with creative courses who will take part in the project from September 2012.

7. Institution Presentations of JISC XCRI Stage 2 Projects

9. Arts University College at Bournemouth XCRI Stage 2 Project

10. AUCB Project Team Jon Renyard Project Director Director of Academic Services Julia Waite Project Manager Head of Library Steve HarveyTechnical Lead Head of ITCS Vicky Gosling MIS Lead Information & Project Manager The project also involves the following stakeholders: Simon Pride Head of Marketing Claire Macintyre Head of Short Courses Alison Aspery Academic Registrar

11. XCRI Project Aims & Objectives • To review and map (through Enterprise Architecture (EA) techniques) the processes and services utilised to gather and define course related information to promote understanding and identify efficiencies for senior management. • To review current documentation and course related information for use against the XCRI-CAP and website requirements. • To produce clear and defined XCRI data for short courses, undergraduate, post graduate and international provision (both full- and part-time modes) • To establish a SharePoint 2010 infrastructure as a multiple source aggregator collecting information from various sources into a content management system. • To review and develop schemas against KIS and HEAR within the SharePoint content management system to enable management output reports and potential feeds for websites. • To create a published output that can be accepted by aggregators against the XCRI–CAP standard and internal management systems in various reporting formats to allow greater flexibility and business efficiencies. • To disseminate the project, Enterprise Architecture and ‘Creative Assembly’ information actively through meetings, website, blogs and wikis; this includes dissemination to the wider community, for instance through presentation to GuildHE.

12. XCRI Project Work Packages XCRI Stage 2 Project defined against 8 specific work packages over a 15 month period (Jan ‘12 – March ‘13) Project lead depending on activity Project Team meet monthly which feedback to Senior Management

13. XCRI Project Issues • Stakeholder engagement outside core team • Mapping business processes • Ownership of provision • Mapping Information and Systems to XCRI Schema • MIS Schemas (SITS & Core Systems) • Effective use of Enterprise Architecture

14. XCRI Issues moving forward • Enterprise Architecture (maintaining process) • Creating an workflow process to feed XCRI and other dependant systems • How to carry out aggregation testing to ensure creative courses are appropriately referenced • Maintaining the Creative Assembly

15. Further Information AUCB XCRI Web Site http://xcri.aucb.ac.uk Is everyone planning to do a blog?

17. Enterprise Architecture (EA) Enterprise Architecture Review of Implementation

18. EA: Use, Progress & Good Practice • Who attended the physical / virtual training sessions? • Who uses it & what for • XCRI & Wider Uses • Issues (Using correct Nodes & Application boxes)

19. EA: Overview Enterprise architecture (EA) is the process of translating business vision and strategy into effective enterprise change by creating, communicating and improving the key requirements, principles and models that describe the enterprise's future state and enable its evolution. Practitioners of EA call themselves enterprise architects. An enterprise architect is a person responsible for performing this complex analysis of business structure and processes and is often called upon to draw conclusions from the information collected. By producing this understanding, architects are attempting to address the goals of Enterprise Architecture: Effectiveness, Efficiency, Agility, and Durability David Rose. Nov 2012 – EA Training Session

20. EA: ArchiMate (Free Software) Documentation around the subject: http://bit.ly/jiscEAKnowledge Download the Archi tool in advance from http://archi.cetis.ac.uk/ Available for Windows; Mac & Linux

21. EA: CELCAT Timetabling System

22. EA: Library ‘Heritage’ System

23. EA: Summer Study Courses

24. EA: Demo!

26. Lunch Followed by a Short Tour

28. XCRI Schema, Validator & Aggregator • XCRI Schema (Format & Data Content) - Example • Validator & Aggregator Requirements - Example • Licence Arrangement • What are the concerns about them? • SITS / MIS / Web Feed Integration • Course Common Vocabulary (BA; BA Hons) • Additional Info – Materials, Books, Exam Fees etc

29. XCRI CAP 1.2 Data Definitions Katherine Stalham– Cambridge University, March 2012

30. XCRI CAP 1.2 Data Definitions Issues To those also looking at the XCRI-CAP data definitions,  In mapping our existing system to the XCRI-CAP data structure, I have the following additional comments/thoughts/questions: Location and Venue If a provider only delivers courses at their main campus is it necessary to duplicate Provider>>Location element data (eg: address) into Provider>>Course>>Presentation>>Venue element for each Presentation, as this will increase the quantity of data in the feed? Would this lead to performance problems for aggregators? If a provider delivers courses at venues significantly distant geographically (eg: main campus TownA, other campus TownB - 50 miles away) then having the Town data item in the Provider>>Location element only (TownA) and not in the Provider>>Course>>Presentation>>Venue element would mean an aggregator's search algorithm looking for courses in TownB would miss the TownB courses for this provider. Should the Town data item also exist for Venue and aggregators use the data at that level? David Barnes, North Lindsey College. Feb 2012

31. TAXI’s

32. Share Good Practice • Project Progress Report due by 25th May 2012 • Further Collaboration (JISC / CA) • Training (EA) • Dissemination of Information (blogs, wikis, forums) • Creative Assembly Relationship to JISC • Creative Assembly Communication with JISC • Questions / Review • Future Meeting: Venue, Format & Date

33. Thank You Thank you for coming Safe journey Good Luck!