College of Education Travel Centralization

1. College of EducationTravel Centralization

2. Benefits • Allows faculty to go to one area no matter the funding source. • P-Cards will be available to all faculty. Ease financial burden for faculty, as well as reduce university costs in processing vouchers • Ease burden on bookkeepers

3. Travel Authorizations • Travel Authorizations must be completed and have all levels of approval before any travel expense can be purchased. • TA’s need to be as accurate as possible. Include all expenses, whether out of pocket, paid by pcard, or direct bill by the university. • Routing will be the same. Exception is AyelenValeton will be a Reviewer on a TA’s.

4. Prepaid Expenses • A Pcard may be used to prepay for conference and airfare only. Receipts must be turned in immediately after purchase either in person to Rm. 226, by email, or left in mailbox that is to be set up in each department. • If you choose not to obtain a Pcard, you may purchase and submit documentation to Anne Reese or AyelenValeton for reimbursement of airfare and conference fees prior to the trip. • Another option is to contact us to make reservations for you.

5. How Do I obtain a Pcard? • Log into MyPack Portal • Go to Employee Self Service • Click on Pcard Center > Pcard • Apply for Procurement Card

6. Taking the trip • Please keep all original itemized receipt (except for meals) • A Pcard may be used to pay for hotel, ground transportation, internet, and baggage fees. • All other expenses must be paid out of pocket, and if allowable, reimbursed upon completion of the trip.

7. Completion of trip • All original itemized receipts must be turned in directly to Rm. 226 or in your departmental mailbox as soon as you return. • A Travel Reimbursement form will need to be completed and submitted with receipts. • This can be found on the CED website Faculty & Staff>Administration>Business Management and Compliance Services>Financial Resources>Travel Reimbursement form