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Jen Thennes, Senior Grant and Contract Officer, OSR OSR Brown Bag 12/17/13

Research Administration – Tips for Working Successfully with your Office for Sponsored Research (OSR). Jen Thennes, Senior Grant and Contract Officer, OSR OSR Brown Bag 12/17/13. OSR Chicago. David E. Lynch Executive Director - Chicago. James E. “Jamie” Young

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Jen Thennes, Senior Grant and Contract Officer, OSR OSR Brown Bag 12/17/13

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  1. Research Administration – Tips for Working Successfully with your Office for Sponsored Research (OSR) Jen Thennes, Senior Grant and Contract Officer, OSR OSR Brown Bag 12/17/13

  2. OSR Chicago David E. Lynch Executive Director - Chicago James E. “Jamie” Young Associate Director - Chicago Anne Grace Sr. Contract & Grant Officer MTA & DUA Specialist Karen Richardson Grants Assistant/Office Manager ChrissyBarua Sr. Contract Officer Amy Carver Assistant Grant & Contract Officer Art Miranda Coordinator Administration & Grants Taylor Carl Grants Assistant Pamela Euring Sr. Contract Officer Michael Ferguson Senior Grant & Contract Officer Cieara Harvey Grants Assistant Sean Perry Sr. Contract Officer David Adduci Coordinator Administration & Grants Sally Gale Grant & Contract Officer Nadine Killick Grants Assistant Manny Robert Sr. Contract Officer Pamela Hawkins Grant & Contract Officer Noah Schaeffer Grants Assistant Patricia Pfister Grant & Contract Officer Jackie Flowers Grant & Contract Officer Jen Thennes Senior Grant & Contract Officer

  3. General Tips from OSR • Read the PA/PAR/RFA/instructions/guidelines -Data sharing plans are often required for NIH applications • The Principal Investigator is your pal • For multiple-PI NIH submissions, each PI is a PD/PI, not a Co-PI • PIs should never contact NIH or other sponsors directly with administrative questions

  4. Tips from OSR (continued) -when emailing OSR, please include the PD proposal number (SP00XXXXX) and project number (600XXXXX) in the subject line -before emailing or calling OSR • Read the PA/PAR/RFA/guidelines • Read the SF424 grant guidelines (or equivalent) • Consult with your fellow RAs or supervisor -“Useful data for forms” http://www.research.northwestern.edu/osr/useful.html -not very useful

  5. Institutional info Institutional info: -“Northwestern University,” not NU FSM -institutional address can always be OSR’s address: 750 N. Lake Shore Drive, 7th Floor 60611-4579

  6. Tips from OSR (continued)Institutional info (continued) Signing official: David E. Lynch, Executive Director Office for Sponsored Research OSR-Chicago@northwestern.edu 312-503-7955 Note: James E. Young, Associate Director, Office for Sponsored Research, can sign when Dave isn’t available and most Grant & Contract Officers have delegate authority & can sign when Dave and Jamie aren’t available

  7. Proposal Submission Standard internal deadlines: -5 work days prior to submission deadline: the budget and administrative materials (admin shell) are due at OSR -2 work days prior to the submission deadline: the complete proposal is due at OSR. If your proposal isn’t complete until the day of the deadline, system problems may prevent timely submission.

  8. Proposal Submission (continued)“Admin Shell” The admin shell consists of everything except the “science.” This includes: -budget & justification -Letters of Intent (LOI)/Consortium letters/subrecipient forms -consultant letters & other letters of support Also: -all PD approvals must have been obtained -the Proposal Routing Form (PRF) in PD must be complete (including effort for key personnel) -all Conflict of Interest (COI) disclosures must have been completed

  9. Proposal Submission (continued) Reasons for submitting “early”: -system problems -unforeseen compliance issues -PIs are likely to be either in clinic or at Disney World the day of the deadline

  10. Proposal Submission (continued) COI: if the sponsor requires COI disclosure and isn’t listed on NUCOI’s list http://www.northwestern.edu/coi/policy/coi_by_sponsor.pdf be sure to indicate in the PRF questions that COI is required

  11. Continuation Proposal Submission Tips • Follow the job aid on the Project Café website • Complete the PRF (including charged and/or cost-shared effort • PMCID numbers

  12. How to Minimize Unexpected Problems Get to know your OSR point of contact START EARLY to minimize last minute rushes, internet issues, and other complications Stay in touch with OSR Reminder: all sponsored projects and communications with sponsors must go through OSR for administrative review Process

  13. Presenter Contact Info Jen Thennes, j-thennes@northwestern.edu, 312-503-7910 OSR staff contact info: http://www.research.northwestern.edu/osr/staff.html

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