New Working with Children Check a nd Child Safe procedures

1. New Working with Children Check and Child Safe procedures

2. Working with Children Check • Managers • Coaches • Regular event volunteers • Exec who deal with children 1-2-1 Examples include: Find out if you need a check by taking this quiz - http://www.kidsguardian.nsw.gov.au/Do-you-need-a-check

3. Examples of Exemptions to the check If you are in child related work BUT you qualify for one of the following example exemptions you DO NOT need to apply for a WWCC Refer to the WWCC Factsheet4: Exemptions for all conditions of these examples – http://www.kidsguardian.nsw.gov.au/Resources Must be supervised and not left alone with children for prolonged periods

4. Individual responsibilities STEP 1: Complete the Application form On-line • Go to http://www.kidsguardian.nsw.gov.au/applyto complete the application. You can call (02) 9286 7219 for assistance. • Click on Start Here blue box • Select the Apply for Your Check box and complete all sections of the form ensuring that: • You insert your full name as stated on your Driver’s Licence or the Proof of ID you intend to use. • In the Purpose for Check section ensure you select the correct category: ‘paid’ or‘volunteer worker’. • In the Child Related Sector section – select ‘Clubs’or ‘other bodies providing services to children’ • When completed, click NEXT in the lower right hand corner • You will receive an email with an application number similar to this: APP1234567E • Print out the email with the application number For help with this process an online tutorial is available http://youtu.be/HmfvQWrqMZk

5. STEP 2: Attend an RMS Office, Government Access Centre, or Service NSW office. • Find a location at www.service.nsw.gov.au/service-centre. • Attend a Roads and Maritime Services (RMS) office and take with you: • Your Application Number • Proof of your identity (i.e. NSW Drivers Licence or other ID as stated on your application). • $80 fee IFyou are in paid work (Paid workers pay $80 for a 5 year clearance)

6. STEP 3: Provide your WWC Number to the Club or Association Note: if you volunteer for more than one you will need to be verified by each • You should receive your WWC Number by email within 10 days or by post if you do not have email. If you have not received your results within four weeks, please email your details and application number to check@kidsguardian.nsw.gov.au. Note: Volunteer numbers will have a V at the end and paid workers E • Provide your WWC Number to your Club or Association

7. Association and Club responsibilities • Go to http://www.kidsguardian.nsw.gov.au/Working-with-children/working-with-children-check • Click on Start Here blue box • In the Employer Registration section click on the Register button • Complete the Organisation details (remember to update details for main contacts following any changes in the committee) • Click Submit STEP 1: Create an employer account For help with this process an online tutorial is available http://youtu.be/1pVxHDQ9yBs

8. STEP 2: Verify the Check • Click Start here button • Choose Employer log in and verify from the Verify section and enter login details. (If you have not already registered as an employer you will need to register first) • Select Verify Working With Children status tab • Enter the worker’s: • Surname • Date of birth • Working With Children Check number (or application number) • Click Verify For help with this process an online tutorial is available http://youtu.be/2qUq_59Zmzc

9. Association and Club responsibilities Understanding the verification results Once you have submitted these details, a brief report will appear on-screen. The table below provides the possible results and their meaning:

10. Record keeping Individuals are sent a renewal reminder three months before it expires but employers do not receive this notification. Workers are responsible for applying and renewing their own WWCC, employers only have the responsibility to verify. Clubs and Associations MUST keep a separate record of child-related workers to include as a minimum: Once the number has been verified you CANNOT access the information again. These records may be electronic or in hard copy format, but must be made available if required for audit by the Office of Children’s Guardian and your own monitoring purposes. Netball NSW have a template (via www.nsw.netball.com.au) which organisations can use: Full name • Expiry date • WWCC number (or application number) • Date of birth • Verification date • Outcome of online verification

11. Beyond the WWCC - Being a child safe organisation The Working with Children Check is one small part of becoming child safe. While a criminal record check can be an important tool, they can’t identify people who have not previously been caught or are yet to offend. Sport… Can involve overnight and away trips Involves a large number of people under 18 Usually involves close trusting relationships between adults and children The facts… Children are most vulnerable between 8 - 12 One in three girls and one in six boys will be sexually abused in some way before the age of 18 years. (Australian Institute of Criminology, 1993) 70% of child sex offenders have between 1 and 9 victims; 20% have 10 to 40 victims (Elliott & Kilcoyne, 1995) Around 80 per cent of the time, the offender is known to the child. (Bagley, 1995) In excess of 95 per cent of perpetrators are male against male and female children. (Bagley, 1995)

12. Office of the Children’s Guardian 5 C’s framework The Office of the Children’s Guardian has developed a framework of five standards called the “5 C’s”. Meeting all of the standards helps organisations to be child safe. Commitment:Child safe policy Risk management strategy Child participation considerations Capability: Code of conduct Recruitment and staff management Information management Built environment Concerns: Child protection reporting Employment proceedings, Managing complaints Community: Community engagement In-service activities Compliance: Organisational compliance

13. Simple ways to be child safe • Residential setting / Camps? – adults never sleeping in the same room • Provide first aid in Open areas – not behind closed doors. • Minimise/prevent situations where an adult may be alone with a child (eg Club house procedures) • Develop child safe guidelines for your Club / Association • Have codes of conduct for all your staff, volunteers etc. • Transporting children? Always 2 children in a car and in the back. The last child you drop off should be your own. • Talk to your juniors to understand their needs and concerns • If sending a text – add in DO NOT REPLY. • Only send emails / texts addressed to parents • If sending an email – always cc in another member of the Club

14. Support and additional resources Netball NSW have a number of guidelines, policies and checklists which can support in becoming a child safe organisation. These can be found via www.nsw.netball.com.au and Library via Policies and Forms or Fact Sheets and Resources. Some other ideas and external websites that can help: MPIO child protection online training Getting started check list Developing codes of conduct Training tips Recruitment checklists Interactive scenarios Privacy considerations and social media Child Safe policy template Injury management Identifying risks and risk management planning Complaint handling Child Safe Club training

15. For questions on the Working with Children Check please contact the OCG directly on the details below: Office of the Children’s Guardian Working With Children Check (02) 9286 7219 http://www.kidsguardian.nsw.gov.au Please refer to <insert web link page> for more detail. If you cannot find the answer contact Netball NSW on (02) 99515000