Project Management Application in Health IT

Project Management Application in Health IT Farrokh Alemi, Ph.D. Geff Garnhart, PMP

Agenda • Key Concept Review • Project Life Cycles • Schedule • Scope Management Plan • Communication Plan • Risk & Issue Management • Reporting

Quality Key Concepts Review • Project Definition • Project Management • PM’s role: Manage the triple constraint

Iterative Waterfall Life Cycle Options • Steps are followed in order • Completion of one step before proceeding to the next • Typically used for maintenance efforts • Feature based, graduating prototypes • Early identification of risks and issues • Used for larger development efforts • Accelerated time to production Other life cycles: http://en.wikipedia.org/wiki/Software_development_process

Creating the Project Schedule • Covering the Triple Constraint • Decomposing the work • Sequencing activities • Resource allocation considerations • Determining the critical path • Establishing a schedule baseline • Managing to the project’s baselines (not just schedule)

Schedule: Activity Planning • WBS • Gantt Chart (showing critical path)

Schedule Example • WBS Example • Mapping to contract task order statement of work items

Schedule Example (cont.) • LOE vs. Activity driven vs. Resource driven • Types of organizations: http://www.maxwideman.com/issacons3/iac1357/sld001.htm

Schedule Example (cont.) • Resource histogram • Planned, actual, remaining hours • Crashing / Fast Tracking a schedule

Schedule control techniques • Baseline variances • Crashing – adding resources to critical activities • Fast Tracking – moving sequential activities to simultaneous execution • Earned Value Management • Good reference sites: • http://www.earnedvaluemanagement.com/index.htm • http://www.hyperthot.com/pm_cscs.htm • Books at PMI: http://www.pmi.org/Search/AdvancedResults.aspx?k=earned%20value&s=Everywhere

Scope Management Plan • What you are doing • Why you are doing it • Who you are doing it for • How changes will be managed • How changes will be communicated • Approval

Communication Management Plan • Who? • Why? • When? • Where? • How often? • Through what methods? • Communication matrix • Roles and responsibilities

Risk / Issue Management • What’s an issue? • What’s a risk? • Categorization • Impacting • Prioritization • Issue resolution strategies • Risk response techniques • Risk trigger dates

Reporting • Progress reporting • Accomplishments • Issues and resolutions plans • Risks and responses • Management assistance requests • Collaboration requests • Interim Progress Review (IPR) • Triple constraint review • Client / stakeholder satisfaction • Team performance

Project Management Application in Health IT