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Expense Reporting

Expense Reporting. Great Lakes Credit Union. GLCU MEETS PASSAGEWAYS. Introduction – Intranet for Company Use Using Passageways to its fullest potential. What else does it offer, Who can benefit from it?. Accounting Steps Forward. We need a better way for expense reporting.

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Expense Reporting

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  1. Expense Reporting Great Lakes Credit Union

  2. GLCU MEETS PASSAGEWAYS • Introduction – Intranet for Company Use • Using Passageways to its fullest potential. • What else does it offer, Who can benefit from it?

  3. Accounting Steps Forward • We need a better way for expense reporting. • Our goal is to be online, paperless, flexible and user friendly.

  4. Passageway Has a Better Way • Passageways Expense Report Module Offers • Online – Easier to keep track of reports • Completely Paperless – No More File Cabinets. Electronic file retention. • Flexible – Reports can be submitted from anywhere. No more interoffice. • User Friendly – Easy to use with safety features. • GLCU specific accounting process needed to be incorporated into the module.

  5. Passageways Professional Services Steps In • GLCU outlines module enhancements. • Project scope and timeline defined. • GLCU timeframe of 4 to 6 weeks was met. • Professional Service project included customization, testing, and implementation.

  6. GLCU Enhancements • Accounting Controls • Receipt Retention • CFO Extras Pick an Enhancement for more Detail then click here to continue.

  7. Accounting Controls • Accounts hard coded into employee profile. • Department Numbers & GL accounts selected from a drop down. • Accounting needs control of GL accounts and Departments. Select Link for an Example.

  8. Account Number Drop Down

  9. General Ledger Drop Down

  10. Department Drop Down.

  11. Manage Department Example

  12. Manage General Ledger Accts Example

  13. Receipt Retention • We need to be able to attach receipts to expense reports. • This was a challenge for GLCU. • What we decided to do. (click for example)

  14. CFO Extras • Final Approval • Research Capabilities • Accountability Click on Image for Example.

  15. CSV files can be created and imported into general ledger software. Separate Mileage Expense Reports. Corporate Visa Accounts are added to drop downs Other Bonuses

  16. Conclusion Passageways Professional Service tailored the Expense Reporting module to GLCU’s specific needs. The customized module met all of GLCU’s goals for an online, paperless environment while streamlining previous processes. The module enhancements saved accounting time and money and has added a new level of accountability.

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