How to Complete the Student Employment Authorization

1. How to Complete the Student Employment Authorization Rev 020509 bab

2. 1. Identifying Eligible Students 2. Sample RJASEAR Form 3. Determining Earnings 4. Table: Employment Award Amount Based on Hours 5-9. Completing Authorization for Fall/Spring and Summer 10. Sample RJASERF Form CONTENTS

3. How to Identify “Eligible”Work-study Students • Go to the Banner Form RJASEAR • If the Status = ‘O’ Please contact the Financial Aid Office to have this updated. This must be in ‘A’ status. • If the Status = ‘D’ The student has declined his work. “They Are Not Eligible to be Hired.” Note:All students are told if they decline their work study, it will not be Reinstated! • If the Status = ‘C’ for FWSP the student is offered Institutional Work (INSTWK)

4. SAMPLE RJASEAR FORM

5. How to Determine Earnings • Total hrs x $7.25 x 15 wks = Earnings per semester • Sample: 9.5 hrs per wk x $7.25 per hr x 15 wks = $1033 per semester • For the year: $1019 x 2 semesters = $2066 year • You may authorize on a semester by semester basis • Always round up to the whole dollar

6. Table: Employment Award Amount Based on Hours

7. How to Authorize Eligible Students for FALL/SPRING • Go to the Banner Form RJASERF 1) Enter the Aid Year “0910” 2) Enter Student ID “@XXXXXXXX” Note: You can search by Student Name “Last Name, First Name” 3) Referral Date, “Today’s Date” 4) Under Status, type “Dept” 5) Under Fund, type either “FWSP or INSTWK” Note: If the student has both FWSP and INSTWK you must enter the record two (2) times. To insert a new record: Click on Record; Click on Insert. If you get an “ERROR” message enter the correct Fund type.

8. How to Authorize Eligible Students for FALL/SPRING(Cont.) 6) Accepted Amount “Once you enter the Fund type the award amount will automatically appear” 7) Placement, type “FAWORK” “FAGRAD” – (used for Grad Assistants) 8) Position, type your Department Org Code # 9) Job Title, type “STDAST” “GRDAST” – (used for Grad Assistants) Note: Other valid options, reserved for Athletics and Office for Student with Disabilities. LFGRD = LIFE GUARD PEER = PEER MENTOR OSDAST = OSDAcadAid/NtTkrs/Rdrs/MealAid PCA = PERSONAL CARE ASSISTANT

9. How to Authorize Eligible Students for FALL/SPRING(Cont.) 10) Comment “You may enter notes such as hired Fall only or includes Winter award, etc.” - Financial Aid must be notified for WINTER Awards where students do not have funds remaining from the Fall semester. - Please indicate some comment indicating what semester you are authorizing for 11) Authorized, type “Y” 12) Authorized Earnings “This is the dollar amount you want to authorize the student to work under your Org Code” **ONLY Fall & Spring semester hours should be enter at this time** 13) Go to File and click on Save NOTE: After completing RJASERF you can view the authorization on RJASEAR.

10. How to Authorize Eligible Students for SUMMER • You must contact Financial Aid about all students working over summer • First half of summer (until June 30th) • *Earnings will come from departments 0910budget. • -Total hrs x $7.25 x 7 wks = Earnings for first half of summer • -Sample: 20 hrs per wk x $7.25 per hr x 7 wks = $1,015 for first half of summer • Second half of summer (beginning July 1st) • *Earnings will come from departments 1011 budget. • Total hrs x $7.25 x 8 wks = Earnings for second half of summer • Sample: 20 hrs per wk x $7.25 per hr x 8 wks = $1,160 for second half of summer

11. SAMPLE RJASERF FORM