How to Complete the Student Employment Authorization

1. How to Complete the Student Employment Authorization LLM 08.09.2011

2. 1. Identifying Eligible Students 2. Sample RJASEAR Form 3. Determining Earnings 4. Table: Employment Award Amount Based on Hours 5-9. Completing Authorization for Fall/Spring and Summer 10. Sample RJASERF Form CONTENTS

3. How to Identify “Eligible”Work-study Students • Go to the Banner Form RJASEAR - This must be an ‘A’ status. There will be an award posted either “FWSP” or “INSTWK” with a $ amount • If the Status‘D’ The student has declined his/her work. This decline is for the entire academic year. • ***** “They Are Not Eligible to be Hired.” ***** Note:All students are told if they decline their work study, it will not be reinstated. **If nothing is on the screen contact Kelly Vitelli in Financial Aid

4. SAMPLE RJASEAR FORM

5. How to Determine Earnings • Total hrs x $7.25 x 15 wks = Earnings per semester • Sample: 9.5 hrs per wk x $7.25 per hr x 15 wks = $1033.05 per semester • For the year: $1033.05 x 2 semesters = $2066.10 year • Please refer to the Table: Employment Award Amount Based on Hours

6. Table: Employment Award Amount Based on Hours

7. How to Authorize Eligible Students for FALL/SPRINGSummer Instructions are later in this document . • Go to the Banner Form RJASERF 1) Enter the Aid Year “Current Year will default” 2) Enter Student ID “@XXXXXXXX” Note: You can search by Student Name “Last Name, First Name” 3) Referral Date field – type in “Today’s Date” 4) Under Status field - type in “Dept” 5) Under Fund field - type in either “FWSP” or “INSTWK” according to the RJASEAR screen. If both appear on the award, use FWSP first.

8. How to Authorize Eligible Students for FALL/SPRING(Cont.) 6) Accepted Amount “Once you enter the Fund type the award amount will automatically appear” 7) Placement field - type in “FAWORK” 8) Position field - type in your Department “Organization Code “ (6 digit Banner cost center , typically the last 6 digits of your dept’s SAP cost center) 9) Job Title field - type in “STDAST”

9. How to Authorize Eligible Students for FALL/SPRING(Cont.) 10) Comment “You may enter notes such as “hired fall only” 11) Authorized field - type in “Y” 12) Authorized Earnings “This is the dollar amount you want to authorize the student to work under your Org Code” **ONLY Fall & Spring semester hours should be enter at this time** 13) Go to File and click on Save. Message appearing on the bottom left of the screen: “ Transaction complete: 1 records applied and saved.” If this message does not appear, there is an error. NOTE: After completing RJASERF you can view the authorization on RJASEAR.

10. How to Authorize Eligible Students for SUMMER • First half of summer (til June 30th) • *Earnings will come from departments last year’s budget. • -Total hrs x $7.25 x 7 wks = Earnings for first half of summer • -Sample: 20 hrs per wk x $7.25 per hr x 7 wks = $1,015 for first half of summer • Second half of summer (beginning July 1st) • *Earnings will come from departments next year’s budget. • Total hrs x $7.25 x 8 wks = Earnings for second half of summer • Sample: 20 hrs per wk x $7.25 per hr x 8 wks = $1,160 for second half of summer • ** During summer, undergrad students may work 37.5 hours per week. If the student is taking classes they are permitted to only work 20 hours per week

11. SAMPLE RJASERF FORM