How to Complete the Student Employment Authorization for Graduate Assistants

1. How to Complete the Student Employment Authorization for Graduate Assistants

2. 1. Identifying Eligible Students 2. Sample RJASEAR Form 3. Determining Earnings 4. Table: Employment Award Amount Based on Hours 5-9. Completing Authorization for Fall/Spring and Summer 10. Sample RJASERF Form CONTENTS

3. How to Identify “Eligible”Graduate Assistants • Go to the Banner Form RJASEAR -Assure that there is a GRAD award posted with money to pull from

4. SAMPLE RJASEAR FORM

5. How to Determine Earnings • Total hrs x $7.50 x 15 wks = Earnings per semester • Sample: 18hrs per wk x $7.50 per hr x 15 wks = $2025 per semester • For the year: $2025 x 2 semesters = $4050 year • Please refer to the Table: Employment Award Amount Based on Hours

6. Table: Employment Award Amount Based on Hours

7. How to Authorize Eligible Students for FALL/SPRINGSummer instructions are later in this document. • Go to the Banner Form RJASERF 1) Enter the Aid Year “Current Year will default” 2) Enter Student ID “@XXXXXXXX” Note: You can search by Student Name “Last Name, First Name” 3) Referral Date field – type in “Today’s Date” 4) Under Status field - type in “Dept” 5) Under Fund field - type in “GRAD”

8. How to Authorize Eligible Students for FALL/SPRING(Cont.) 6) Accepted Amount “Once you enter the Fund type the award amount will automatically appear” 7) Placement field - type in “FAGRAD” 8) Position field – type in your Department “Organization Cole”(6 digits Banner cost center, typically the last 6 digits of your dept’s SAP cost center) 9) Job Title field - type in “GRDAST”

9. How to Authorize Eligible Students for FALL/SPRING(Cont.) 10) Comment “You may enter notes such as “hired fall only” . 11) Authorized field – type in “Y” 12) Authorized Earnings “This is the dollar amount you want to authorize the student to work under your Org Code” **ONLY Fall & Spring semester hours should be enter at this time** 13) Go to File and click on Save. Message appearing on the bottom left of the screen: “Transaction complete: 1 records applied and saved”. If this message does not appear, there is an error. NOTE: After completing RJASERF you can view the authorization on RJASEAR.

10. How to Authorize Eligible Students for SUMMER • First half of summer (til June 30th) • *Earnings will come from departments 0809 budget. • -Total hrs x $7.50 x 7 wks = Earnings for first half of summer • Second half of summer (beginning July 1st) • *Earnings will come from departments 0910 budget. • Total hrs x $7.50 x 8 wks = Earnings for second half of summer

11. SAMPLE RJASERF FORM LLM 08.08.2011