War Room Project Management

1. Connective Management War Room Project Management

2. Agenda • Opening – 10 min Introduction - Brad Closson and Mike Leamon Agenda Review Next Slide • Intro: Visual Planning & War Rooms - 5 • Warm Up – 5 • Activity: Design a BA War Room - 20 • Value to YOU? – 7 • Your next steps – 8 • Q & A – Remainder - 5

3. Expectations Exchange • Your experience levels? • 2 way street information exchange • You learn about War Rooms • We learn about Business Analysis • NOT a full War Room enablement • It’s a “Mentored Discipline” • Top of mind questions to address during the session?

4. Introduction to Visual Planning and War Rooms

5. Visual Planning Continuum Simple Advanced Personal Planning Visual Management War Room

6. War Room History • The Cabinet War Rooms were used by Winston Churchill throughout the Second World War from 1939 to 1945. • Churchill announced, "This is the room from which I will direct the war."  “….the chief task of the officers manning it was to collate and summarize all relevant information on the war's progress and present it on maps, which would be constantly updated.” 

7. “War Room” is used for many concepts “War Room” Team Room for Meetings Team seating “Bullpen” Project Management Room Management Cockpit Emergency Control Center Visually Facilitate the Project Story

8. Why War Rooms? • Help people accelerate the process of solving real business problems or capturing strategic opportunities • The highest level of a War Room is where a story is told and an army of story tellers are created. • Stories organize people - they affect the way people identify themselves, collect data, and most important, how they behave. • Pictures, graphics and other dramatic techniques for the sake of the story and solution are crucial.

9. Current State How it works + pain & opportunities Purpose / Charter Classic War Room Design Start Root Cause Problem Solving Ending Desired Outcomes Implementation & Accountability Plan Future State Design Solutions

10. Activity Warm Up!!!

11. Activity Wire Frame:Business Architecture War Room

12. Activity Steps • Agree the context / Top level story • Brainstorm the story line • Parent level elements • Drill down into some visual planning tools • Child level elements • Key Questions

13. Value to YOU?

14. Visual Story Telling • More effective meetings and projects • Our brains are built to process pictures, and we think in pictures. • The visual part of the brain takes up half of the brain processing power. • A study from the 1960s shows that we can remember pictures a year later with 63 percent accuracy. • We remember only 10 percent of what we hear or read (without pictures). • Source: http://mydesignnotes.com/why-visual-storytelling-is-so-powerful

15. Potentially Valuable Attributes • Analytic – Allows groups to handle a LOT of data / information • Associative– Allows jumping around / simultaneous solving • Creative – Encourages messy exploration / Taming the swirling vortex • High Involvement • Tell me and I will forget, show me and I may remember, involve me and I will understand! • Leverages the wisdom of the organization – people’s knowledge, expertise, etc… • Leveling – Respectfully call BS /Best solution wins / Politics aside / Check your role, status, titles & org at the door Low tech – Push technology out of the way of face to face interaction • Results oriented – Charters, expected outcomes and actions keep everyone clear on how results are defined, achieved and measured • Shared – Build real time understanding & agreements • Story based – Instinctive, memorable and motivating way to engage participants • Visual – Makes invisible information and ideas tangible through mind maps, graphics, etc.

16. Taking your next steps

17. What is a War Room Architect? • The name we use for the facilitator / owner • Architects the content structure • Content “Author” • Can be the Project manager • Facilitates waves of contributors • Gets out of the way when possible

18. The Architect’s Solemn Oath • Don't start a War Room that you will not finish • Never let it go stale • And avoid over commitment based on lack of war room experience

19. War Room Learning Curve Watch out for over committing to a War Room effort which is beyond your capabilities!!! Ready Leading High Stakes Open Planning War Room Practice or Apprenticeship

20. Three Important Development Curves Context and Content Group’s War Room Competence Architect’s War Room Competence Complex High Expert In Flux Political Intermediate Medium Stable Non-Political Beginner Low Simple

21. How to try it! Charter Planning Horizons SIPOC Wire Framing Process Mapping Data Schemes Brainstorming Report Design and Examples Storyboarding Presentations Project Management War Room Visual Management Board

22. Conclusion • Agenda check • Call to action “I feel a war room coming on” War Room articles/tools at www.connectivemanagment.com • Q&A