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Arizona course equivalency tracking system ( acets ) Training

Arizona course equivalency tracking system ( acets ) Training. Reference: APASC Handbook. PRESENTED BY: Bryant Castaneda, APASC Trudy Grantsen, ASU Alecia Mooney, NAU Karla Phillips, CCC Mary Ellen Clark-Fortier, UA. ACETS Arizona Course Equivalency Tracking System.

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Arizona course equivalency tracking system ( acets ) Training

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  1. Arizona course equivalency tracking system(acets) Training Reference: APASC Handbook PRESENTED BY: Bryant Castaneda, APASC Trudy Grantsen, ASU Alecia Mooney, NAU Karla Phillips, CCC Mary Ellen Clark-Fortier, UA

  2. ACETSArizona Course Equivalency Tracking System A tool designed to help track course equivalency decisions through the statewide evaluation and articulation process. Process includes: SUN courses Exam Equivalencies

  3. Community College submission University Processing University Encoding

  4. SECTION A Section A:Community College Submission Community College Submission Reports & Other Features ACETS forms Query

  5. ACETS Form Types

  6. ACETS Form Submission Process: Submission thru ACRES Submission thru Non-ACRES • Upon curriculum approval, click Send to ACETS within the Approved ACRES Form • Log into ACETS • Click Query button • Click Saved Forms Not Yet Sent • Choose and click form type (NEW/MOD/EDI/DEL) • Click EDIT to view and update for accuracy • Complete form and attach course outline • Click Send to submit to universities. • Login into ACETS • Choose and click on form type (NEW/MOD/EDI/DEL) • Complete form and attach course outline • Click Send to submit to universities Comprehensive Course Evaluation by University: NEW or MOD course evaluation form must include an appropriate course outline that matches the requested equivalency term and year.

  7. SUN Action Form: Submitting a SUN Action Form: • Form creation and submission Process is the same as for NEW/MOD • Difference is: Use of SUN Action Form: Community colleges uses SUN Action Form to submit a request for review and approval by the universities regarding changes of respective sun numbered course(s).

  8. SUN Query Report: Using a SUN Query Report: • View any activity on Sun Numbered courses • Click on Sun# icon to view all related Sun Numbered courses

  9. Query and Report Features

  10. Managing Errors and Resubmissions: Checking for Errored ACETS forms: Resubmit Errored ACETS forms • View Errored forms to read University Notes on the error • Click Resend button (bottom of page), choose proper form type to make corrections and then resend • Make appropriate changes and attach course outline (for New or Mod) • Submit Form to universities • Recheck Unchecked errors in a few days • Check on forms submitted to universities • Click Unchecked/New Error Forms to view Errored submissions • Click Checked/Reviewed Error Forms or All Error Formsto view lists • Run Error Report Query to search for specific forms errored by the universities • Update/correct errored form and resubmit to universities Trouble-Shooting Guide

  11. Other ACETS Features Only Community Colleges participating in TAGS/MAPPS program will see the Pathway Review Report link. Defer any further questions to Bryant Castaneda at apasc@asu.edu

  12. Community College SubmissionProcess Summary

  13. SECTION B Section B: University Processing University Processing

  14. Step 2) Check ACETS form Review the following form components for accuracy: • Correct form type • Check CEG for listing • Query ACETS • Course description information • Cross listed courses • Additional respective ACETS form(s) submissions • Attached course outline • Requested effective term and year matches the respective attached outline Trouble-Shooting Guide

  15. Step 3) Process/Error/Route ACETS form Trouble-Shooting Guide

  16. SECTION C Section C: University Encoding University Encoding Northern Arizona University University of Arizona Arizona State University

  17. Arizona State University: Using DARS System for CEG Encoding STEP 5 STEP 3 STEP 4

  18. Northern Arizona UniversityandUniversity of Arizona: Using PeopleSoft System for CEG Encoding

  19. Retroactive Effective Dates RULES Further Questions: please contact respective universities.

  20. Course Equivalency Guide (CEG) Update • CEG Update

  21. Step 1: Collect Course Data Current Community Colleges and Universities course bank data must be uploaded in order to have an accurate and updated CEG .

  22. Step 2: Generate Course Data • Following data sets are used: • Community Colleges course data • Universities course data • ACETS course form data • Additional process** to clean up the data **Example: course substitution table to search and replace course equivalency data into readable text, i.e. DEC replaced with Department Elective Credit

  23. Step 3: Schedule CEG data refresh • Weekly Process University has the ability to make changes to the CEG directly for course equivalency information.

  24. Thank You QA Session

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