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Elevate your presentation skills with thorough preparation and confident delivery strategies. Learn how to organize your content effectively, engage your audience, and utilize PowerPoint tools to enhance your presentation's impact. Present yourself and your design with professionalism and purpose.
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Presentations: Purpose: Sell your design and yourself to the client (or professor!) How? Thorough preparation and a confident delivery
Preparation • Start early • Select a few main points • Organize your presentation by slides • Build “clean” technical visual aids which support those points • graphs, drawings, photos, videotapes, ... • guide the audience through the presentation • emphasize main points
Preparation - cont’d • Practice, Practice, Practice • in front of a live audience (your roommate) • especially practice the beginning and end of your presentation • visualize yourself speaking confidently and enthusiastically in front of the audience • do not memorize the presentation
Delivery • Get the audience’s attention • “May I have your attention please” • “Thank you Mr. Moderator” • Contact the audience • Greet the audience • Introduce yourself* and your teammates
Delivery - cont’d • Face the audience and speak slowly and clearly • Avoid distracting mannerisms (pacing, hands in pockets, ...) • Concentrate on your message, not the audience’s reaction • Be yourself
Delivery - cont’d • Practice a definite end to your presentation • Don’t say “Well, we’re all done now.” • When finished • ask for questions, or • return control to the moderator • sit down • DO NOT thank the audience
An Introduction to PowerPoint Dr. James F. Cuttino Department of Mechanical Engineering and Engineering Science University of North Carolina-Charlotte
An Introduction to PowerPoint Objective: • Introduce PowerPoint as an Effective and Productive Presentation Tool • Even for Engineers!
Retention Rates • Reading 10% • Hearing Words 20% • Seeing Pictures 30% • Watching a Demonstration 50% • Giving a Talk 70% • Doing the Real Thing 90%
10% 20% 30% 50% 70% 90% Cone of Learning We Remember ... Reading Hearing Seeing Pictures Watching Demo Participating Doing Real Thing
Advantages of an Organized Presentation • Displays Organization • Improves Retention of Presented Material • Improves Audience Understanding • Promotes Confidence and Competence • Keeps Audience from falling asleep .....
Advantages to Presenter • Simplifies Development of a Presentation • Makes Organization of Presentation Easy • Leads Presenter through Talk • Provides Cues, Notes, Outlines, etc. • Electronic Format - Ports to Other Software
PowerPoint’s Strengths • Full Page Slides • Speaker’s Notes • Audience Handouts • Outline Pages • Tutorials / Cue Cards • Ease of Use • Compatibility with Other Software
Do: Define your problem • Your audience does not know what you are working on • Define your problem or topic clearly at the start of the presentation
Don’t: Put too many words on the screen! The team coordinator is the person who manages the team: calling and, if necessary, facilitating meetings, handling or assigning administrative details, orchestrating all team activities, and overseeing preparations for reports and presentations. The team coordinator should be interested in solving the problems that prompted this project, and be reasonably good at working with individuals and groups. Ultimately it is the coordinator's responsibility to create and maintain channels that enable team members to do their work. Team coordinators can be appointed by the sponsor or selected by the team itself. If the team coordinator is a supervisor or manager in the project area, he or she must take extra precautions to avoid dominating the group during meetings. The coordinator leaves rank outside the meeting room, facilitating discussions and actively participating but as an equal member of the team. The team coordinator Is the contact point for communication between the team and the rest of the organization, including the sponsor. Is the official keeper of the team records, including copies of correspondence; records of meetings and presentations; meeting minutes and agendas; and charts, graphs, and other data related to the project. Is a full-fledged team member. As such, the team coordinator's duties also include attending meetings, carrying out assignments between meetings, and generally sharing in the team's work. Assists the team with immediately implementing changes that are within the bounds of the team. Changes beyond these bounds must be referred to the sponsor or other appropriate level of management.
Do: Use brief phrases which highlight key points • Keep number of words small • Emphasize key points • Use graphics to break up the monotony of words
Don’t: Read the slides • Use the bullets items as guidelines • “Weave” your talk around the bullet items • DO NOT READ THE SLIDES! • Ok to read some portion, but not all!
