Jasper Public Library Public Forum April 26th 2011

1. Jasper Public LibraryPublic ForumApril 26th 2011

2. Agenda Opening: Alan Johnson Background: Dean Vonderheide 10 min. Universal Design: Gerald Schaeffer 20 min. Financial/tax info: Eric Baugh 10 min. Questions from audience 30 min. Audience statements (2 min. each) 40 min. Questions still unanswered 10 min.

3. Jasper Public Library Board Goals Develop a library environment that is comfortable, accessible and relaxing. Provide library materials, technology and services that will be beneficial to the entire community Encourage and facilitate community involvement These are the goals that were established by the Jasper Public Library Board of Directors in April, 2010. The JPL also contracts to provide management and administrative services to the Dubois County Contractual Library at the Ferdinand and Dubois facilities. These are the goals that were established by the Jasper Public Library Board of Directors in April, 2010. The JPL also contracts to provide management and administrative services to the Dubois County Contractual Library at the Ferdinand and Dubois facilities.

4. Recent Timeline for Project The library has been a topic of discussion and indecision for many years so I won�t go through all the history but will cover where we are today and decisions in the past year and a half. Please bare with me as I quickly go through these. At the Nov 2009 JPL Board Meeting the decision was made to end negotiations on the Schneider Property and requested reimbursements for the expenses. The board also authorized to seek information regarding the Fuzzy�s property at that meeting. December , 2009 � Architect Mike Montgomery was requested to prepare cost estimates on building of 20,000 sf; 25,000sf, and 30,000 sf and that he provide his opinion on the existing site, feasibility of using this site and other sites; and that he forward his cost estimates to Jim Higgins, Financial Advisor, who will prepare information on bond issues and the impact on taxes. January, 2010 � Architect Mike Montgomery presented four options for a new facility on the existing site and the south Newton Street site; Eric Baugh presented the financial impact including additional cost to taxpayers based on assessed value of property. The idea of putting the library issue on a referendum was discussed and the attorneys were asked to investigate it further. After a discussion and Q&A between the library board and the city council, the city council meeting was adjourned. The Board determined they would not go forward with the Fuzzy�s site as an option. It was suggested someone follow up on a comment about the VU property and Mary Ellen Backer agreed to do so. February, 2010 � In discussion of referendum and bond with Jane Herndon, Bond Counsel, Bill Shaneyfelt reported that she suggested we consider hiring an independent consulting firm to prepare and issue a community survey to help us determine site, etc. After discussion it was decided to get some cost estimates from consulting firms. March, 2010 � The Board asked for more information from those survey providers that responded to original request as well as search for other vendors and options. No final action taken on the survey. During a general discussion the potential of using the building on Newton Street currently holding the Dubois County Museum was brought into consideration as a option. The board decided to hold their next meeting at the site so members could tour the facility. April, 2010 � After the tour of the museum building, Montgomery gave his thoughts on using the building as a new library. He was positive about it, said it could be done; would be �green� and could be made into a great usable space. It was decided to request the Museum Board determine if they will donate all or part of the building, lease it, cost, share parking, share parts of the building, etc. Survey provider remained open as additional source was identified from IU. May, 2010 � Concept paper from Laura Littlepage, Center for Urban Policy and Environment at IU was reviewed and board asked that Ms. Littlepage attend the June board meeting. The museum board was meeting the following Thursday to address our questions about the use of part of the museum building as a site for new library. Other sites discussed were 20 acres off 15th St. that may or may not have old mines underground and 2 acres owned by the Krodel�s on Newton St. The board decided to hold the June meeting in the Annex Building of Universal Design Associates, Ferdinand. June, 2010 � Laura Littlepage, from IU Public Policy Institute was present to discuss and answer questions on a community survey. Sending the survey to at least 2500 registered voters would cost approximately $15,000. After more discussion it was agreed that Ms. Littlepage would revise her proposal and see if she could get a �boilerplate� contract to send. The issue would be reviewed when all board members are present (there were two absent). The library has been a topic of discussion and indecision for many years so I won�t go through all the history but will cover where we are today and decisions in the past year and a half. Please bare with me as I quickly go through these. At the Nov 2009 JPL Board Meeting the decision was made to end negotiations on the Schneider Property and requested reimbursements for the expenses. The board also authorized to seek information regarding the Fuzzy�s property at that meeting. December , 2009 � Architect Mike Montgomery was requested to prepare cost estimates on building of 20,000 sf; 25,000sf, and 30,000 sf and that he provide his opinion on the existing site, feasibility of using this site and other sites; and that he forward his cost estimates to Jim Higgins, Financial Advisor, who will prepare information on bond issues and the impact on taxes. January, 2010 � Architect Mike Montgomery presented four options for a new facility on the existing site and the south Newton Street site; Eric Baugh presented the financial impact including additional cost to taxpayers based on assessed value of property. The idea of putting the library issue on a referendum was discussed and the attorneys were asked to investigate it further. After a discussion and Q&A between the library board and the city council, the city council meeting was adjourned. The Board determined they would not go forward with the Fuzzy�s site as an option. It was suggested someone follow up on a comment about the VU property and Mary Ellen Backer agreed to do so. February, 2010 � In discussion of referendum and bond with Jane Herndon, Bond Counsel, Bill Shaneyfelt reported that she suggested we consider hiring an independent consulting firm to prepare and issue a community survey to help us determine site, etc. After discussion it was decided to get some cost estimates from consulting firms. March, 2010 � The Board asked for more information from those survey providers that responded to original request as well as search for other vendors and options. No final action taken on the survey. During a general discussion the potential of using the building on Newton Street currently holding the Dubois County Museum was brought into consideration as a option. The board decided to hold their next meeting at the site so members could tour the facility. April, 2010 � After the tour of the museum building, Montgomery gave his thoughts on using the building as a new library. He was positive about it, said it could be done; would be �green� and could be made into a great usable space. It was decided to request the Museum Board determine if they will donate all or part of the building, lease it, cost, share parking, share parts of the building, etc. Survey provider remained open as additional source was identified from IU. May, 2010 � Concept paper from Laura Littlepage, Center for Urban Policy and Environment at IU was reviewed and board asked that Ms. Littlepage attend the June board meeting. The museum board was meeting the following Thursday to address our questions about the use of part of the museum building as a site for new library. Other sites discussed were 20 acres off 15th St. that may or may not have old mines underground and 2 acres owned by the Krodel�s on Newton St. The board decided to hold the June meeting in the Annex Building of Universal Design Associates, Ferdinand. June, 2010 � Laura Littlepage, from IU Public Policy Institute was present to discuss and answer questions on a community survey. Sending the survey to at least 2500 registered voters would cost approximately $15,000. After more discussion it was agreed that Ms. Littlepage would revise her proposal and see if she could get a �boilerplate� contract to send. The issue would be reviewed when all board members are present (there were two absent).

5. Recent Timeline for Project July, 2010 � The building project survey was deferred to August meeting when more members would be present (three absent). August, 2010 � Survey � after a discussion it was decided not to pursue the survey. Other possible sites including the old Rural King building and Jasper Cabinet were presented. The board then agreed to tour Rural King and Hoosier Desk sites. After discussion it was approved to switch architects from KRM to Universal; it was to be noted for the record that this decision in no way reflects any dissatisfaction with KRM. The board felt a local architect will increase local support. September, 2010 � The Board had looked at over 20 sites in the previous 9 years. No decision on site at this meeting but it was decided to ask Universal Design to attend the next meeting and to put together information on the following sites � Rural King property, Hoosier Desk land (not the building); South Newton St; and the existing site, not demolishing existing building, but renovate it and add an addition. All sites considered should be between 30,000 and 40,000 sf in size. The owner of the So Newton site was also requested to attend the next meeting to answer questions on the site regarding rock under the pad; compacting the earth; and the mound of earth currently at SW corner of property. October, 2010 � The final options for site were reviewed but Hoosier Desk was withdrawn from consideration because there wasn�t enough land. It was also decided to not continue exploring the Rural King site. It was decided to compare costs of constructing an addition and renovating the Current Library Site to the costs of new construction at the South Newton Street site with those figures to be available prior to the November meeting at which time the board should be ready to make a decision on site selection. November, 2010 �approved to have Shaneyfelt work out an agreement with Ruhe to purchase So Newton St property with contingency dependant upon successful passing of a referendum in May or November for the bond issue. December, 2010 � No decision at December 2nd Meeting. At Special Meeting on December 20th the Board approved the agreement to purchase the property on So. Newton Street. The Board also authorized Universal Design to proceed with work to determine appropriate size of the new library and related cost estimates. January, 2011 � No decision regarding the building project. February, 2011 � Preliminary drawing of building were presented. Special meeting was called on Feb 23rd to look at site plan and more definite square footage and to give Universal time to develop cost estimates. Board agreed to prepare a letter of intent and eventually a written agreement between owner of So. Newton property and the Board for the owner to reimburse the Board for the cost of the topography survey ($4k), soil borings ($2600) and site staking ($500) if referendum fails and we are not able to purchase the land. March 2011 � the Board planned for the Public Forum April 2011 � the Board agreed to cap the size of the bond at $6.3 million. We finalized the Agenda and Scheduled the Public Forum to determine the support level within the community of the proposed South Newton Street Building Project. With that quick synopsis of activity let me now turn it back over to Dr. Alan Johnson, Dean of VUJC.July, 2010 � The building project survey was deferred to August meeting when more members would be present (three absent). August, 2010 � Survey � after a discussion it was decided not to pursue the survey. Other possible sites including the old Rural King building and Jasper Cabinet were presented. The board then agreed to tour Rural King and Hoosier Desk sites. After discussion it was approved to switch architects from KRM to Universal; it was to be noted for the record that this decision in no way reflects any dissatisfaction with KRM. The board felt a local architect will increase local support. September, 2010 � The Board had looked at over 20 sites in the previous 9 years. No decision on site at this meeting but it was decided to ask Universal Design to attend the next meeting and to put together information on the following sites � Rural King property, Hoosier Desk land (not the building); South Newton St; and the existing site, not demolishing existing building, but renovate it and add an addition. All sites considered should be between 30,000 and 40,000 sf in size. The owner of the So Newton site was also requested to attend the next meeting to answer questions on the site regarding rock under the pad; compacting the earth; and the mound of earth currently at SW corner of property. October, 2010 � The final options for site were reviewed but Hoosier Desk was withdrawn from consideration because there wasn�t enough land. It was also decided to not continue exploring the Rural King site. It was decided to compare costs of constructing an addition and renovating the Current Library Site to the costs of new construction at the South Newton Street site with those figures to be available prior to the November meeting at which time the board should be ready to make a decision on site selection. November, 2010 �approved to have Shaneyfelt work out an agreement with Ruhe to purchase So Newton St property with contingency dependant upon successful passing of a referendum in May or November for the bond issue. December, 2010 � No decision at December 2nd Meeting. At Special Meeting on December 20th the Board approved the agreement to purchase the property on So. Newton Street. The Board also authorized Universal Design to proceed with work to determine appropriate size of the new library and related cost estimates. January, 2011 � No decision regarding the building project. February, 2011 � Preliminary drawing of building were presented. Special meeting was called on Feb 23rd to look at site plan and more definite square footage and to give Universal time to develop cost estimates. Board agreed to prepare a letter of intent and eventually a written agreement between owner of So. Newton property and the Board for the owner to reimburse the Board for the cost of the topography survey ($4k), soil borings ($2600) and site staking ($500) if referendum fails and we are not able to purchase the land. March 2011 � the Board planned for the Public Forum April 2011 � the Board agreed to cap the size of the bond at $6.3 million. We finalized the Agenda and Scheduled the Public Forum to determine the support level within the community of the proposed South Newton Street Building Project. With that quick synopsis of activity let me now turn it back over to Dr. Alan Johnson, Dean of VUJC.

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21. Jasper Public Library Estimates of Project Costs, Bond Sizing and Property Tax Impacts April 26, 2011

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30. The Public Question �Shall Jasper Public Library issue bonds to finance the construction of a new library located at South Newton Street, Jasper, Indiana (the �Project�), which Project is estimated to cost no more than $6,300,000 and is estimated to increase the property tax rate for debt service by a maximum of $0.0524 per $100 of assessed value?�