FY 2010 Homeland Security Grant Program (HSGP) Workshop

1. FY 2010 Homeland Security Grant Program (HSGP) Workshop Grant Overview, Requirements and Changes July 7, 2010

2. Homeland Security Grant Program (HSGP) Purpose from acts of terrorism or other catastrophic events. Equipment Training Planning Exercises Supports the mission areas of National Preparedness to Prevent Protect Respond Recover

3. Acronym List Homeland Security Grant Program San Diego County Sheriff San Diego County OES San Diego County OES City of San Diego OHS

4. HSGP Strategic Goals and Priorities National Strategic Goals and Priorities California Strategic Goals and Priorities San Diego OA Strategic Goals and Priorities

5. Homeland Security Grant Program (HSGP) Overarching Priorities • Prevent • Protect • Respond • Recover from terrorist attacks or catastrophic events National Strategy and Priorities See List

6. California Strategic Goals and Priorities 8 California Strategic Priorities • Strengthen Communications Capabilities • Strengthen Information Sharing, Collaboration Capabilities & Law Enforcement Investigations • Strengthen Medical & Public Health Preparedness • Enhance Protection of Critical Infrastructure & Key Resources

7. California Strategic Goals and Priorities 8 California Strategic Priorities • Citizen Preparedness & Participation • Enhance Agriculture, Food Systems & Animal Health Preparedness • Enhance Catastrophic Incident Planning, Response & Recovery • Enhance Homeland Security Exercise Evaluation & Training Programs

8. San Diego OA Strategic Goals and Priorities San Diego Operational Area Goals/Priorities • Must align with California strategic goals and priorities • Should align with San Diego Urban Area Security Strategy

9. San Diego Op Area Project List • Strengthen Communications Capabilities • Strengthen Information Sharing, Collaboration Capabilities & Law Enforcement Investigations • Strengthen Medical & Public Health Preparedness • Enhance Protection of Critical Infrastructure & Key Resources • Citizen Preparedness & Participation • Enhance Agriculture, Food Systems & Animal Health Preparedness • Enhance Catastrophic Incident Planning, Response & Recovery • Enhance Homeland Security Exercise Evaluation & Training Programs See List

10. State Homeland Security Program (SHSP) • Authorized Expenditure Areas: • Equipment • Training • Planning • Exercises • No match – 100% reimbursable for allowable expenditures

11. SHSP Changes • 25% Planning Requirement – DELETED • 10% Training Requirement – DELETED

12. SHSP Requirement • Minimum of 25% to Law Enforcement (LE) • Terrorism prevention-oriented planning activities • Organization costs • Training • Exercises • Equipment • Identified in workbook by SHSP/LE funding source

13. SHSP Requirement • 50% Limit Personnel Related Activities • Pay for staff and/or contractor regular time costs • Overtime costs • Backfill costs • Must be tracked and submitted separately for all planning, training, exercise and equipment activities

14. SHSP Requirement • Environmental Planning & Historical Preservation (EHP) • Any project with impact on natural or biological resources or historic properties • Applies to certain: • equipment • exercises • training events • FEMA review and approval required • Not needed for application. Submit to OES at least one month before expenditure.

15. Allowable Equipment Costs • Equipment must be from the Authorized Equipment List (AEL) • List can be filtered by grant • 21 equipment categories • EHP required items identified www.rkb.us

16. Allowable Equipment Costs • Interoperable Communication Equipment purchases – • Must comply with standards & information listed in SAFECOM’s grant guidance • Yes/No in application workbook http://www.safecomprogram.gov See Guidance

17. Allowable Equipment Costs • Critical Emergency Supplies • Shelf stable food, water, basic medical supplies allowable expense • Must have • Viable inventory management plan • Effective distribution strategy • Sustainment costs • Logistics expertise to avoid wasting supplies

18. Allowable Equipment Costs • Eq Maintenance/Sustainment Costs Allowed: • Maintenance contracts • Warranties • Repair/replacement costs • Upgrades • User fees NOTE: Equipment must be purchased with HSGP funds and only during grant performance period

19. Equipment Requirement • Performance Bond required for: • any equipment >$250,000 • any vehicle • any aircraft • any watercraft • Bond costs are allowable, include in your application workbook

20. Equipment Requirement • Must list quantity of equipment in application workbook • Needed to determine reasonable costs

21. Equipment – CalEMA Approval • Additional approval from CalEMA required for: • Emergency Operations Center (EOC) • Sole source purchases • Watercraft, aircraft, vehicles • Approval needed prior to purchase

22. Equipment – NOT Allowable • Renovation/construction (except for security enhancements) • Joint Information Center (JIC) • Department Operations Center (DOC)

23. Allowable Training Costs • Training • Feedback number required as part of application workbook http://www.calema.ca.gov/WebPage/trainreq.nsf/TrainRequest?OpenForm • Must be FEMA-sponsored and approved training classes

24. Allowable Training Costs • Developing, Delivering & Evaluating • Overtime/Backfill to attend • Travel • Supplies • Hiring of Full/Part time Staff or Contractors/Consultants • Certification/Recertification of Instructors

25. Allowable Planning Costs • Developing plans, protocols, assessments • Overtime/Backfill • Travel related to planning activities • Hiring of Full or Part time Staff or Contractors/Consultants • Conferences to facilitate planning activities

26. Planning Requirement • Planning activities must have a product – • List in application workbook • Eligible planning activities? See Handout

27. Planning Requirement • Special Needs Population – • included in planning, response and recovery documents • must address access and functional needs in order to maintain grant eligibility

28. Allowable Exercise Costs • Design, develop, conduct, evaluate • Overtime/Backfill to attend • Travel • Supplies • Hiring of Full or Part time Staff or Contractors/Consultants

29. Exercise Requirement • Exercises • Must be conducted in accordance with HSEEP manuals • Must submit an After Action Report (AAR) & Improvement Plan (IP) within 90 days of exercise • Costs will not reimbursed until AAR/IP submitted www.hseep.dhs.gov

30. Exercises – NOT Allowable • Reimbursement for maintenance and/or wear and tear costs • Equipment purchased for permanent installation and/or use beyond scope of exercise

31. SHSP Requirement • Authorized Agent Signature - must have “wet ink” signature for: • grant application workbook • grant assurances (later)

32. Allocations??? • About same as last year • See handouts for proposed allocations for: • Cities, • Fire Agencies • County Departments

33. Application Timeline • August 6 – Final application workbooks due to County OES • August 13 – SD Op Area application workbook due to CalEMA

34. Grant Timeline • Sept. 13 – Grant funds awarded • Oct. 19 – Board approval to accept funds • Nov/Dec – Grant reimbursement workshop • Jan 31, 2013 Final reimbursement requests due to OES

35. SHSP & MMRS Grants Contacts

36. QUESTIONS

37. Application Workbook • Instructions • Cover sheet • Project Descriptions • Project Ledger • Equipment Inventory • Training Roster • Planing Roster • Exercise Roster • Authorized Agent Approval