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Strengthening Preparedness Planning for 2009 HSGP in Michigan

This resource provides information on the material changes to the 2009 Homeland Security Grant Program (HSGP) in Michigan, including the prioritization of strengthening preparedness planning. It also highlights the standard process in place and answers common questions.

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Strengthening Preparedness Planning for 2009 HSGP in Michigan

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  1. 2009 HSGP Grant Roll-out Michigan State Police Emergency Management and Homeland Security Division Sam Jonker-Burke and Mike Curtis

  2. Goals Today • Highlight the material changes to 2009 HSGP • Review standard process in place • Answer Questions http://www.michigan.gov/emhsd

  3. KEY Priority for 2009 • National Priority: Strengthen Planning and Citizen Preparedness Capabilities Strengthening Preparedness Planning For detailed guidance see: HSGP Priorities #2 on page 5 of FY 2009 HSGP Guidance and Application Kit Document is on Supplemental Attachment CD supplied. http://www.michigan.gov/emhsd

  4. 2009 Planning Priority • At least 25 percent of funding for each of the 4 programs under FY 2009 HSGP must be allocated to the Strengthening Preparedness Planning Priority through planning, training and exercise activities Programs • State Homeland Security Program [SHSP] • Urban Areas Security Initiative [UASI] • Metropolitan Medical Response System [MMRS] • Citizen Corps Program [CCP] http://www.michigan.gov/emhsd

  5. Law Enforcement Terrorism Prevention Activities (LETPA) • FY 2009 HSGP will not contain a separate line-item Law Enforcement Terrorism Prevention Program (LETPP). • States are required to ensure that a minimum amount of their SHSP/UASI award funds are dedicated towards LETPA oriented planning, organization, training, exercise, and equipment activities. • Minimum is between 26% and 28% due to appropriation language • Actual $ amount is listed in the grant agreements http://www.michigan.gov/emhsd

  6. Personnel Activities • A personnel cap of up to 50 percent of total program funds may be used for personnel and personnel-related activities • In general, the use of HSGP grant funding to pay for any staff and/or contractor time is considered a personnel cost. • Also included are salaries and personnel costs under the M&A category – currently 3% For detailed guidance see: Personnel Activities on page 38 of FY 2009 HSGP Guidance and Application Kit Document is on Supplemental Attachment CD supplied. http://www.michigan.gov/emhsd

  7. Same PJ Process • Align the Project Justification (PJ) to the Investment Projects • Required Investment Projects and identified Optional projects (R-1 to R-9, O-1 to O-4)must identify the Investment Project on page 20-40 • For independent regional projects, i.e. not identified on page 20-40, but directly support a statewide investment MUST identify the supported statewide investment http://www.michigan.gov/emhsd

  8. Same ACJ Process • Submit Allowable Cost Justification (ACJ) • Receive EMHSD evaluation • Environmental and Historic Preservation (EHP) Program requirements • FEMA, through its EHP Program, engages in a review process to ensure that FEMA-funded activities comply with various Federal laws. Use of funds for construction, renovation, and/or installation projects must comply with EHP. https://www.rkb.us/contentdetail.cfm?content_id=221001 http://www.michigan.gov/emhsd

  9. FY 2009 Regional Investment Projects • Michigan’s Investment Justification is comprised of 11 individual state investments • Statewide Investments outline multiple project level activities that will be pursued statewide with available grant funding • Investment Projects are projects that have been identified from the activities outlined in the statewide investments • Details contained on page 20-40 of FY 2009 Michigan Supplemental Guidance http://www.michigan.gov/emhsd

  10. Guidance Review #1 • Required Investment Projects • Nine required (R-1 through R-9) • Begin on page 20 • End on page 36 Every Region must address each required Investment Project http://www.michigan.gov/emhsd

  11. Guidance Review #2 • Optional Investment Projects • Labeled O-1 through O-4 • Begin on page 37 • End on page 40 These are OPTIONAL http://www.michigan.gov/emhsd

  12. Guidance Review #3 • Optional Investment Projects • Two optional Investment Projects • Labeled O-1 & O-2 • Pages 37 & 38 • Regions are encouraged to address the identified Optional Investment Projects • Same information breakdown as the required Investment Projects http://www.michigan.gov/emhsd

  13. Guidance Review #4 • Optional Investments • Labeled O-3 & O-4 • Pages 39 & 40 • Different information breakdown than the Investment Projects [R-1 through 0-2] • Less detail • These are the two statewide investments not addressed by R-1 thru 0-2 http://www.michigan.gov/emhsd

  14. Guidance Review #5 • Optional Investments O-3 & O-4 • Pages 39 & 40 • Must use Appendix F (pg 67) to identify project outputs/activities • Appendix F includes detailed summaries of each statewide investment • Allows you to develop your own outputs to list in the PJ objectives • Regions are encouraged to address these 2 identified Optional Investments http://www.michigan.gov/emhsd

  15. Guidance Review #6 • Appendix F starts on page 67 • Use for NEW additional project creation • includes detailed summaries of each statewide investment • Project MUST directly support and tie to the FY 2009 statewide investment detail from Appendix F • Allows you to develop your own project tied to any state investment with outputs/objectives • Outputs MUST tie to statewide investment detail • Outputs/objectives MUST be identified on PJ http://www.michigan.gov/emhsd

  16. Investment Project Review #1(page 20 of Regional Guidance) Each Investment Project includes: • Header with corresponding title and the supported state investment # • National Priorities and Target Capabilities best supported by the Investment Project are identified (Note: best supported; i.e. list is not necessarily exhaustive) • Investment description summary http://www.michigan.gov/emhsd

  17. Investment Project Review #2(page 21 of Regional Guidance) • Table section: Investment Project outputs with description and implementation activities • Two columns: Project Output and Description • Project Output identifies various different outputs (products/objectives of the Investment Project) that must be addressed to complete (i.e. Investment Project activities) • Description column provides additional detail of what is expected from each identified project output. http://www.michigan.gov/emhsd

  18. Same QR Process • Complete Quarterly Reports (QR) as needed • Report on objectives accomplished as before • Corresponds to Investment Project outputs • New project outputs defined from the Appendix F (pg 67) detailed statewide investment summaries • Quarterly Reporting accomplishments must capture the required project outputs or those defined for any optional projects you create http://www.michigan.gov/emhsd

  19. Regional Investment Project Projections (RIPP) #1 • This is a completely new requirement • See sample RIPP provided http://www.michigan.gov/emhsd

  20. Regional Investment Project Projections (RIPP) #2 • Must include all required Regional Investment Projects (R-1 through R-9) • Include funding dedicated with timeline • Include any optional Investment Projects planned • Include any NEW projects planned http://www.michigan.gov/emhsd

  21. Regional Investment Project Projections (RIPP) #3 • Summary due by July 30, 2010 • Submit completed sheet electronically to: emd_hsgp@michigan.gov. http://www.michigan.gov/emhsd

  22. QUESTIONS? http://www.michigan.gov/emhsd

  23. Contact Information Sam Jonker-BurkeJonkerBS@michigan.gov517-333-4195Kim RichmondRichmonK@michigan.gov517-333-5041Mike CurtisCurtismJ@michigan.gov517-333-5039 http://www.michigan.gov/emhsd

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