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2009 HSGP Grant Roll-out

2009 HSGP Grant Roll-out. Michigan State Police Emergency Management and Homeland Security Division. Sam Jonker-Burke and Mike Curtis. Goals Today. Highlight the material changes to 2009 HSGP Review standard process in place Answer Questions. KEY Priority for 2009.

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2009 HSGP Grant Roll-out

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  1. 2009 HSGP Grant Roll-out Michigan State Police Emergency Management and Homeland Security Division Sam Jonker-Burke and Mike Curtis

  2. Goals Today • Highlight the material changes to 2009 HSGP • Review standard process in place • Answer Questions http://www.michigan.gov/emhsd

  3. KEY Priority for 2009 • National Priority: Strengthen Planning and Citizen Preparedness Capabilities Strengthening Preparedness Planning For detailed guidance see: HSGP Priorities #2 on page 5 of FY 2009 HSGP Guidance and Application Kit Document is on Supplemental Attachment CD supplied. http://www.michigan.gov/emhsd

  4. 2009 Planning Priority • At least 25 percent of funding for each of the 4 programs under FY 2009 HSGP must be allocated to the Strengthening Preparedness Planning Priority through planning, training and exercise activities Programs • State Homeland Security Program [SHSP] • Urban Areas Security Initiative [UASI] • Metropolitan Medical Response System [MMRS] • Citizen Corps Program [CCP] http://www.michigan.gov/emhsd

  5. Law Enforcement Terrorism Prevention Activities (LETPA) • FY 2009 HSGP will not contain a separate line-item Law Enforcement Terrorism Prevention Program (LETPP). • States are required to ensure that a minimum amount of their SHSP/UASI award funds are dedicated towards LETPA oriented planning, organization, training, exercise, and equipment activities. • Minimum is between 26% and 28% due to appropriation language • Actual $ amount is listed in the grant agreements http://www.michigan.gov/emhsd

  6. Personnel Activities • A personnel cap of up to 50 percent of total program funds may be used for personnel and personnel-related activities • In general, the use of HSGP grant funding to pay for any staff and/or contractor time is considered a personnel cost. • Also included are salaries and personnel costs under the M&A category – currently 3% For detailed guidance see: Personnel Activities on page 38 of FY 2009 HSGP Guidance and Application Kit Document is on Supplemental Attachment CD supplied. http://www.michigan.gov/emhsd

  7. Same PJ Process • Align the Project Justification (PJ) to the Investment Projects • Required Investment Projects and identified Optional projects (R-1 to R-9, O-1 to O-4)must identify the Investment Project on page 20-40 • For independent regional projects, i.e. not identified on page 20-40, but directly support a statewide investment MUST identify the supported statewide investment http://www.michigan.gov/emhsd

  8. Same ACJ Process • Submit Allowable Cost Justification (ACJ) • Receive EMHSD evaluation • Environmental and Historic Preservation (EHP) Program requirements • FEMA, through its EHP Program, engages in a review process to ensure that FEMA-funded activities comply with various Federal laws. Use of funds for construction, renovation, and/or installation projects must comply with EHP. https://www.rkb.us/contentdetail.cfm?content_id=221001 http://www.michigan.gov/emhsd

  9. FY 2009 Regional Investment Projects • Michigan’s Investment Justification is comprised of 11 individual state investments • Statewide Investments outline multiple project level activities that will be pursued statewide with available grant funding • Investment Projects are projects that have been identified from the activities outlined in the statewide investments • Details contained on page 20-40 of FY 2009 Michigan Supplemental Guidance http://www.michigan.gov/emhsd

  10. Guidance Review #1 • Required Investment Projects • Nine required (R-1 through R-9) • Begin on page 20 • End on page 36 Every Region must address each required Investment Project http://www.michigan.gov/emhsd

  11. Guidance Review #2 • Optional Investment Projects • Labeled O-1 through O-4 • Begin on page 37 • End on page 40 These are OPTIONAL http://www.michigan.gov/emhsd

  12. Guidance Review #3 • Optional Investment Projects • Two optional Investment Projects • Labeled O-1 & O-2 • Pages 37 & 38 • Regions are encouraged to address the identified Optional Investment Projects • Same information breakdown as the required Investment Projects http://www.michigan.gov/emhsd

  13. Guidance Review #4 • Optional Investments • Labeled O-3 & O-4 • Pages 39 & 40 • Different information breakdown than the Investment Projects [R-1 through 0-2] • Less detail • These are the two statewide investments not addressed by R-1 thru 0-2 http://www.michigan.gov/emhsd

  14. Guidance Review #5 • Optional Investments O-3 & O-4 • Pages 39 & 40 • Must use Appendix F (pg 67) to identify project outputs/activities • Appendix F includes detailed summaries of each statewide investment • Allows you to develop your own outputs to list in the PJ objectives • Regions are encouraged to address these 2 identified Optional Investments http://www.michigan.gov/emhsd

  15. Guidance Review #6 • Appendix F starts on page 67 • Use for NEW additional project creation • includes detailed summaries of each statewide investment • Project MUST directly support and tie to the FY 2009 statewide investment detail from Appendix F • Allows you to develop your own project tied to any state investment with outputs/objectives • Outputs MUST tie to statewide investment detail • Outputs/objectives MUST be identified on PJ http://www.michigan.gov/emhsd

  16. Investment Project Review #1(page 20 of Regional Guidance) Each Investment Project includes: • Header with corresponding title and the supported state investment # • National Priorities and Target Capabilities best supported by the Investment Project are identified (Note: best supported; i.e. list is not necessarily exhaustive) • Investment description summary http://www.michigan.gov/emhsd

  17. Investment Project Review #2(page 21 of Regional Guidance) • Table section: Investment Project outputs with description and implementation activities • Two columns: Project Output and Description • Project Output identifies various different outputs (products/objectives of the Investment Project) that must be addressed to complete (i.e. Investment Project activities) • Description column provides additional detail of what is expected from each identified project output. http://www.michigan.gov/emhsd

  18. Same QR Process • Complete Quarterly Reports (QR) as needed • Report on objectives accomplished as before • Corresponds to Investment Project outputs • New project outputs defined from the Appendix F (pg 67) detailed statewide investment summaries • Quarterly Reporting accomplishments must capture the required project outputs or those defined for any optional projects you create http://www.michigan.gov/emhsd

  19. Regional Investment Project Projections (RIPP) #1 • This is a completely new requirement • See sample RIPP provided http://www.michigan.gov/emhsd

  20. Regional Investment Project Projections (RIPP) #2 • Must include all required Regional Investment Projects (R-1 through R-9) • Include funding dedicated with timeline • Include any optional Investment Projects planned • Include any NEW projects planned http://www.michigan.gov/emhsd

  21. Regional Investment Project Projections (RIPP) #3 • Summary due by July 30, 2010 • Submit completed sheet electronically to: emd_hsgp@michigan.gov. http://www.michigan.gov/emhsd

  22. QUESTIONS? http://www.michigan.gov/emhsd

  23. Contact Information Sam Jonker-BurkeJonkerBS@michigan.gov517-333-4195Kim RichmondRichmonK@michigan.gov517-333-5041Mike CurtisCurtismJ@michigan.gov517-333-5039 http://www.michigan.gov/emhsd

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