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OCNC Commodity RFP Purchased RFP Vendor Meeting

OCNC Commodity RFP Purchased RFP Vendor Meeting. January 4, 2013 Janet Beer, RD & Carol McLeod, RD. CRFP 2013-2014. Pricing for Fee for Service Net Off Invoice Cash Rebate All ODE approved commodity items School year 2013-2014 To SYSCO Portland, 97070

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OCNC Commodity RFP Purchased RFP Vendor Meeting

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  1. OCNC Commodity RFPPurchased RFPVendor Meeting January 4, 2013 Janet Beer, RD & Carol McLeod, RD

  2. CRFP 2013-2014 • Pricing for • Fee for Service • Net Off Invoice • Cash Rebate • All ODE approved commodity items • School year 2013-2014 • To SYSCO Portland, 97070 • Pricing does not include distributor delivery fee

  3. ODE Rules • Full trucks from approved processors will go • Partial trucks may be combined with other states • Fee is $.10 per pound - brown box and diverted • No fee for DOD produce (committed by Dec 2012) • Brown Box Orders submitted Feb 4 - 28, 2013 • Diversion Orders submitted Feb 4 – 28, 2013 • Every purchased product must have some kind of bidding process – more review and enforcement!

  4. CRFP Dates • Issue 1-2-2013 • Vendor meeting 1-4-2013 • Errors and clarification questions due 1-11-2013 • Addenda posted 1-18-2013 • Response Due to TTSD 1-24-2013 2:00 PM • Open 1-24-2013 2:15 PM – only identify bidders • Tasting Feb 1, 2013 (invited all districts in State) • Awards on or after March 1, 2013

  5. Intent • Goal • Best possible price • Meet USDA and ODE bid requirements • Pricing without volume commitment • Individual members may or may not issue award • Will not be rolled over

  6. Portion Sizes • Must be “apples to apples” • Pricing pages ask for weight of one portion for • 1 meat/meat alternate for entrees • 1 fruit/veg for other • processor defines all others • AndCount for one portion for • 1 meat/meat alt for entrees • 1 fruit/veg for other • processor defines all others

  7. Award • Must meet district nutrition qualifications • Districts can just buy low bid • If not low bid • Pricing will be scored • Commodity money is real money • Value is included in true cost • Taste tests will be scored • Individual district award will be sum of pricing score and taste test score

  8. True Cost = CommodityValue Left In • Fee for service = commodity value + processing fee + shipping to SYSCO + ODE diversion fee • Net Off Invoice = commercial price – bill back or allowance + ODE diversion fee (USDA value not subtracted) • Cash rebate = commercial price – bill back or allowance + ODE diversion fee (rebate not subtracted) • Distributor delivery charges are not included

  9. For all Products • Submit • Electronic Price Pages – 6 items to a page • If you offer NOI you must also offer fee for service (NOI may not have enough volume) • Send PDF files with (no hard copy!): • SEPDS – may contain many items • Nutrition Facts Label – individual files labeled so we can tell what the product is • Copy of CN label information – individual files, labeled so we can tell what the product is • Signed Product Formulation Statements - individual files so we can tell what the product is

  10. Fee for Service Price Pages • Top Line • Processor Name • Minimum pounds for delivery • Date • Don’t change font

  11. Fee for Service Price Page

  12. Fee for Service Price Page

  13. NOI Price Page • Top Line • Processor Name • Minimum Pounds for Delivery • Date • Don’t change font

  14. NOI Price Page

  15. NOI Price Page

  16. Cash Rebate Price Page • Top Line • Processor Name • Minimum Pounds for Delivery • Date • Don’t change font

  17. Cash Rebate Price Page

  18. Cash Rebate Price Page

  19. Pricing Evaluation • Product with lowest true cost per portion receives 51 points • Next lowest true cost per portion receives 49 points • Each subsequent gets 2 points less

  20. Product Testing Sheet

  21. Summary Score Sheet

  22. Additional Info • Products evaluated and awarded individually • Can award same commodity (barrel cheese) to more than one manufacturer • Districts will issue Intent to Award as required • Districts will issue individual awards • Delivery decisions also individual • Direct, distributor or State warehouse

  23. Problems previous years • Vendor bid NOI only and district wanted direct delivery or through distributor • Vendor did not respond – schools could not buy • Files for nutrition information combined • Portion sizes not as requested – if different (eg 2 meat/meat alt for cheese items) make a BIG note • Wrong portions per case • If coming through re-distribution (DOT) identify who pays shipping

  24. All documents and presentation posted at www.ocnc.orgThanks for coming!

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