Video Conference Augmentation Project

1. Video Conference Augmentation Project Human Services Department May 2012

2. Overview • Goal: • Expand HSD video conference services to statewide locations to reduce travel time and travel costs. • Situation: • Staff/Management Meetings require lengthy travel time. • ASPEN Rollout requires multiple management meetings. • Solution: • Expand current video conference network to enable all HSD remote offices to videoconference. • Automate system to enable faster set up and use. • Purpose: • Present status of expansion initiative. New Mexico Human Services Department

3. System Description New Mexico Human Services Department

4. Schedule and Budget New Mexico Human Services Department

5. Cost Savings Estimate HSD estimates an annual savings of $199,744 per year less annual maintenance fees of $53,289. Estimates furnished by Income Support Division cost study. New Mexico Human Services Department

6. Conclusion • Cost and Time savings have been successful with initial introduction of videoconference system. • This expansion in 2012 will extend time and budget gains to all HSD offices. • HSD will be able to hold training or other meetings previously cost prohibitive due to travel and time costs. • The efficient use of video technology will both fulfill a need and provide greater access between offices. New Mexico Human Services Department