Welcome

1. Welcome Entry Task: Jot down one thing that you wish you had known about testing your first year as an instructional specialist.

2. Administrators/Coordinators Test Administration TrainingSpring 2013 South Kitsap School District MSP Training-of-Trainers March 19, 2013 District Office Board Room Noon – 3 PM

3. Learning Targets I understand the changes in MSP & EOC testing. I understand how to train the test proctors in my building.

4. What’s New • Assessment Coordinator Manual (ACM) – New layout • Resources Section links to online resources (form fillable) • Errata replacement pages • Directions for Administration (DFA) – New layout • Writing Day 1 must be given before Writing Day 2 (MSP) • Cover of the booklet has a privacy statement for students to sign • Checklists for coordinators, administrators, and proctors have a new format • Test Proctor Security Assurance Forms, sign twice • Calculator and Electronic Device Policy • List of approved; examples of non-approved, video • No Math Symbols and Definition Sheet • No Change: Washington State Accommodation Guidelinesfor Statewide Assessments • Caution “symbol” in Administration and Proctoring PowerPoint as a reminder of the most Frequent Irregularities • Portfolio Late Enrollment (after Feb. 1) Exemption Form 4

5. What’s New in Online Testing • Online Tools Training (OTT) • Two versions for each grade and content area • Equation Builder • Ability to move the window • Character counter • Updated Student Survey • Presented after the Review Page • Will not be included in the Review Page status • Updates to Test Tickets • Updated form indicator for easier seating arrangements • Seating assignment templates 5

6. ERRATA SHEET: Replacement for Page 44 in the Assessment Coordinators Manual This errata replacement sheet corrects items identified in red. 6

7. ERRATA SHEET: Replacement for Page 45 in the Assessment Coordinators Manual This errata replacement sheet corrects items identified in red. 7

8. ERRATA SHEET: Replacement for Page 46 in the Assessment Coordinators Manual This errata replacement sheet corrects items identified in red. 8

9. ERRATA SHEET: Replacement for Page 55 in the Assessment Coordinators Manual This errata replacement sheet corrects items identified in red. 9

10. MSP Delivery, Pick-up, andAdministration Schedule

11. SAMPLE: EOC Delivery & Administration Schedule 11

12. Administrator Preparation • Paper or Online? • Keys to Success • Involve other school and technology staff • Communication is key • Ask questions! Ask early! Encourage other to think of issues that could affect your success. • Remind staff each day of allowable tools. • Ensure that student data in your Student Information System is up to date and accurate (grade levels, Entry/Exit dates, Excused/Unexcused absences) • Read the ACM and DFA (TIP: save as a PDF to your desktop to search for topics/questions, link to OSPI documents) • Notify District Assessment Coordinator (DAC) [NAME, PHONE] of changes to the school’s Secure Test Material Handling “Building” Plan • Complete the Proctor PowerPoint with building specific information • prior to training day 12

13. Administrator Preparation Cont’d • Familiarize your team with the specific tools and accommodations needed and allowed for each assessment. • Communicate the plan for students who finish early. • Reminder: Students may not be reading other materials while the test booklet is on their desk. • Online: Test Tickets/Rosters are secured items and must follow the same protocols as test booklets • Duties and Responsibilities Checklists are available for Coordinators (district/school/bilingual/technology) and Test Proctors. 13

14. Preparing Students • Curriculum & Assessment Home page has links to Parent and Teacher Resources • Resources and Tools (sample passages, questions, anchor sets, and • test and item specifications) • Reading - www.k12.wa.us/Reading/Assessment • Writing - www.k12.wa.us/Writing/Assessment • Mathematics - www.k12.wa.us/Mathematics/default.aspx • Science - www.k12.wa.us/Science/Assessments.aspx • Administrators • Item and Point Totals charts and Scale Score Ranges at: www.k12.wa.us/assessment/StateTesting/default.aspx • Graduation requirements and resources: www.k12.wa.us/Resources • Other Web site links to Classroom Demos for: Read-Aloud Reading • and Math/Science Translated CDs; Online Tools Training; Tutorials; Released Items, PLDs and other resources listed on page 4 in the manual. ACM 3-4 14

15. Policies and Test Security • State Laws Governing Security All test content including, but not limited to, test booklets and accommodated forms are confidential and must not be reviewed except to the extent necessary for administration of state assessments. • Securing Testing Environment • Who and what can be in the testing room • Trained proctors, not volunteers • No media (and limited access to the campus) • Only approved tools & electronic devices • No purses or backpacks near the students • What is your role and what are your responsibilities? • Superintendent (p7) Principal (p8) • District Asmt. Coord. (p9) School Asmt. Coord.(p12) • Technology Coord. (p11) Teacher/Proctor (p14) • Special Ed. Coord.(p13) Bilingual Coord. (p13) ACM 5-13

16. Responsibilities of the Principal • Appoint School Assessment Coordinator • Training • Attend required trainings • Ensure that proctors, individuals providing accommodations (such as scribes, readers, etc.) and staff who process materials attend required trainings • Overall Planning and Scheduling • Assigning test proctors; designating testing areas; ensuring test security of materials; planning testing schedules, locations & testing population. Develop and have approved your school’s Secure Test Material Handling “Building” Plan • Communication • Communicate with all parents and all staff members and departments regarding the schedule, online testing, importance of attendance, and how test results will be reported. • Implementation • Implement all district policies and procedures and monitor testing process. • Submit required documentation on time. • Provide necessary accommodations as required by IEP, 504, and ELL plans as well as Universal Accommodations • Communicate your school’s Secure Test Material Handling “Building” Plan ACM 8-9 16

17. Shannon Thompson is the DAC

18. Responsibilities of the District Assessment Coordinator (DAC) • Approve the school’s Secure Test Material Handling “Building” Plan • Training • Attend required trainings, read, and comply with OSPI instructions • Train school administrators, school assessment coordinators, and ensure that they provide appropriate training to proctors, scribes, and persons needed to assist with accommodations and test material processing • Overall Planning and Scheduling • Develop and implement a plan to collect the information in a timely manner in order to ensure that each student has access to the appropriate assessment and testing environment. Develop a Secure Test Material Handling “Building” Plan template. • Ensure online testing locations have communication plans and meet system requirements • Implementation • Implement all district policies and procedures and monitor testing process. • Submit required documentation to OSPI on time. ACM 9-11 18

19. Responsibilities of the District Assessment Coordinator (DAC) Cont’d • A Test and Security “Building Plan” should include: • Schedule for testing (window or dates for each state assessment) • Administration Training and Proctor Training schedule • Change in transportation arrangements for the day • Accommodations needed per student • Process for identifying students who are allowed an alternate assessment, require a pre-approved special accommodation, or pre-approval for other exemptions • Inventory and make available the Universal tools and Manipulatives allowed for each assessment. • Who is responsible for test security to: receive, inventory, and secure documents throughout the assessment window. • Provide the communication plan for all targeted audiences. ACM 9-11 19

20. You are the SAC

21. Responsibilities of the School Assessment Coordinator (SAC) ACM 12-13 Before: • Attend required training • Provide training to all appropriate staff, train with the new staff member in mind • Immediately inventory all material • Ensure security protocols in place • Provide test proctors with list of accommodations needed per student • Provide proctors with the contact information/process should an immediate need arise during testing During: • Provide a positive test-taking environment • Distribute all appropriate test materials and ensure security protocols • Monitor proper test administration • Report and document any irregularities to the DAC After: • Inventory and return test materials (process ancillary materials) • Complete Security Reports and required documentation

22. Responsibilitiesof the Technology Coordinators ACM 11-12 Work closely with district and school coordinators to implement a smooth online testing process. • Attend required training and read assigned materials • Read the Technology User Guide • Ensure computers used for administration meet system requirements and are configured to support testing • Download the Technology Readiness Checklist • Verify firewall/filters are configured correctly • Assist in troubleshooting technical issues • If your testing location used remote desktop monitoring software to monitor computers, you should disable it on the computers during online testing sessions to guarantee adequate security. 22

23. Responsibilitiesof the Special Education & Bilingual Coordinators Handout! ACM 13 Rita Reandeau and Greg Albertson are the special education and bilingual coordinators. Work closely with teachers and student teams to determine testing needs of each student. • Attend required training and read assigned materials • Follow district/school procedures for providing a list of students and their testing needs (Braille, Read-Aloud CDs, large print, Translated CDs, etc.), to your DAC. Shelby MacMeekin and Christie Christman are your points of contact for special education and ELL questions.

24. Assessment Options ACM 17-20 Retake Opportunities: • HSPE in August, DAPE in November, EOC Math/Science in January • Also available to students who want to improve scores Special Education Alternative Options: • Basic - meet standard at level 2 & available to grade 3 and higher • WAAS-Portfolio - available to all grades • Portfolio Late Enrollment Exemption Form English Language Learners (ELL) - Students who qualify for English Language Development (ELD) services: • Testing accommodations for ELL students should be documented and placed in the student’s cumulative folder 24

25. Assessment Options Cont’d ACM 20-25 Slide 25 Certificate of Academic Achievement Options: Alternative assessments equal in rigor to state assessments to meet graduation and CAA requirements. (Must attempt state assessment first) • Transfer Student Options (Gr. 11 or 12 students new to district) • Collection of Evidence • College Admission (ACT, SAT) and AP Tests (Gr. 11 or 12) • GPA Comparison 3.2 GPA required (Calculated for Gr. 12 in July, Feb. and/or June) Parent Refusals: Are treated as not tested and therefore, not meeting standard Absenteeism: • Absent unexcused affect the proficiency rate. Students required to test are recorded as “Not Tested” and therefore not meeting standard (and are counted as AMO non-participants). • Absent excused does not affect the proficiency rate (removed from the denominator). Absent excused is counted in AMO as non-participants Exemptions: • NNEP; Medical Emergency Exemption; and Special Unavoidable Circumstances Appeals 25

26. New Non-English Proficient (NNEP) • NNEP (New Non-English Proficient) students are students who enrolled in a U.S. public school, where English is a language of instruction, within the 12 months prior to testing. • NNEP student's scores that do not meet standard are never included in score results. However, score results meeting standard will be included in aggregate reporting. • Reading and Writing assessments are not required per NCLB • Math counts toward AMO Participation Rate • (NCLB requires 95% participation) • Participation requires answering at least 2 questions • May use translated Science or Math CDs according to ELL Accommodation Plans • You must Bubble “Y” Box 10 – in order for NNEP rules to apply; does not transfer from CEDARS ACM 25

27. OSPI Report Card - Absenteeism Any absence counts against the AMO Participation rate. Must follow local school board policy on excused absences. • Unexcused = No Score which counts as a zero in Proficiency rate. • Excused are not included in the Proficiency rate calculations.

28. Pre-Identification and Labels ACM 27-28 28

29. State Testing Schedules • Uniform administration of state assessments ensures that no one student has an unfair advantage over any other student: • Allow 15 to 20 additional minutes for test proctor activities • Breaks are not included in the timeframes below, follow breaks as outlined in the Directions for Administration for each test • Assessments are untimed but must be completed by the end of school day in which it was started unless specified in an IEP/504 plan for more than one day for a test. ACM 32 29

30. Please send your testing schedule to Shannon… By Tax Day!

31. Scheduling MSP Testing • Students being assessed with accommodated form must be tested during the MSP paper-pencil window (April 24 – May 16) • Students who have missed an MSP assessment, during the approved schedule, need to be assessed on the school’s approved make up schedule. • Writing day one is to be administered prior to Writing day two. • Students who have missed: • Both writing sessions (day one and day two) need to be assessed during the make up schedule, by first administering writing day one, followed by day two. • Writing day one need to take writing day two on the schools prescribed schedule. Writing day will be administered during the make up schedule. ACM 29-31 31

32. Scheduling EOC Testing • End-of-Course exams are to be administered the last three weeks of the school district’s calendar. Often schedules include non-instruction days or special events close to the end of the school year. In such cases, schedules may be set according to the last three instructional weeks. • The math and biology exams can be scheduled as a single-session or arena (one-day) administration. • Schools within a district may test on different days, if necessary. • Make up testing is not allowed for single session or if a student misses day 3. For three day sessions, day 1 and/or day 2 can be tested on day 2 or day 3. ACM 29-31 32

33. Tools and Manipulatives In order to ensure consistent, reliable administration of assessments across the state, OSPI has compiled a chart of tools and manipulatives that students may access during the assessments. The chart on page 47 in the ACM, identifies the tools allowed for each state assessment. Calculator and Electronic Device Policy is on pages 37-38. Manipulatives that are used during state assessments should not provide answers but should be: • Used in the classroom – this should not be the first time • Available where students can get them if they elect to use them • Manipulatives or tools not included in the chart in the ACM should be considered not allowed. • (Non-Standard Accommodations Use form should be completed to request the • use of an accommodation that is on an IEP but not listed in the Washington Access Supports and Accommodations Guidelines for Statewide Assessments) ACM 35-38 45-47NOTE: ERRATA FOR PAGES 45 & 46

34. Calculator and Electronic Device Policy Handout! ACM 37-38 • Calculator overview • Not allowed at grade levels 3-6 even if documented in IEP • Calculator Use and Restrictions • Allowed Calculators • Calculator Memory Clearing Policy • Calculator Sharing Policy • Examples of Prohibited Electronic devices, calculator models, and features

35. Materials ACM 44-46 35 • Ancillary Materials • Checklist of what you need for each assessment • Materials Available for Student Access • Accommodated Materials and Resources available for student access, listed by grade level. • Note: Errata: ACM Page 45 MSP - Calculators are allowed for grades 7-8 • Store materials in a secure, locked area with restricted and limited access.

36. Scribing and Transcribing Accommodations SCRIBING = Student gives answers to questions aloud and a staff member writes down student responses or enters them directly into online test system. TRANSCRIBING = Student writes responses on scratch paper or in Large Print or Braille booklet, or on a computer. Staff member transfers (transcribes) student responses into test booklet VERBATIM.

37. Scribing and Transcribing Accommodations • The DFA no longer includes detailed instructions about these accommodations. If you scribe or transcribe make sure to: • bubble the accommodation on the back of the test booklet. • print your name and what you did (scribed or transcribed) in the Notes box on the test booklet cover.

38. Scribing and Transcribing Key points: SCRIBING For the Writing Test: Scribe uses no capitalization or punctuation when writing the draft – student must review the draft and indicate where corrections and punctuation are needed. Spelling is not scored when a scribe is used. For other tests: Scribe may use capitalization and punctuation. TRANSCRIBING Always transcribe student responses into the test booklet exactly as written by the student and use only a No. 2 pencil.

39. Irregularities: All group and individual testing irregularities must be documented following district guidelines and protocols Proctor should: Call the SAC as soon as possible Make a notation on the Test Security Assurance form Make a notation in the Note section on the Booklet Cover (in consultation with the SAC) SAC should: Call DAC as soon as possible Hand-grid the demographic page, where applicable Note the irregularity on the Pre-ID Roster Complete the corresponding irregularity report. Never invalidate a test booklet. Invalidations are determined by DAC, SAC, and in consultation with OSPI . NOTE: A decision of whether or not to invalidate a test may be deferred until after student scores are available and it is determined if the irregularity impacted what the student knows and is capable of doing. Handouts!

40. Test Booklet Cover Security Book Numbers Print or use Labels here 01242403 CAUTION: Never mark or obscure the security barcode on front of test booklet. (This barcode is used to track the return of test booklets.) S549329 Student Signature (Required) Place Pre-ID student or a Site label here, if needed. Notes: Use to note scribe name, irregular administration information, etc 40

41. Electronic Roster • Your Electronic Roster should be used to: • Document reason for not-testing, Excused or Unexcused, Withdrawn date, etc. • Document testing irregularities • Document accommodations used • Add student information when assigning a test booklet to a new student 41

42. Coding Demographics on Test Book Left Justify all demographic information • Fill in Row 1 “Y” if a scribe is used for an emergent inability to write. • Fill in Row 3 “Y” when an accommodation was used from 2012 guidelines and no circle is available for coding (test booklet/eDIRECT) 42

43. Coding Demographics in eDIRECT eDIRECT coding. When an accommodation was provided to a student during state testing, select the appropriate Check Box. eDIRECT Testing Codes. Similar to the test booklet demographic page. 43

44. After Testing – Processing Booklets and Test Tickets/Rosters • Save boxes for return of test materials • For detailed instruction on returning materials a Test Material Processing Hand Book and Material Processing PowerPoint will post to: www.k12.wa.us/TestAdministration/TestMaterialProcessing.aspx • Verify staff are following the approved Secure Test Material Handling “School” Plan • Make sure you can account for all test booklets and test tickets at all times while in your custody. • District must retain test tickets and ticket rosters according to your retention schedule. 44

45. After Testing – Boxing Booklets SAVE BOXES for RETURNING MATERIALS • Determine if test booklets are Scorable or Non-Scorable using the chart below. • Sort Scorable booklets by grade and subject. 45

46. After Testing - Documentations Test Security Assurance Forms, signed twice Proctor Training Logs Online Test Tickets and Rosters School/Site Administration & Security Report Pre-ID Roster signed by the Principal (1st page only) Deliver the paper or electronic Roster with annotations to the school assessment coordinator [NAME] Online Rosters contain secure information: Do not e-mail online rosters 46

47. Score Results Release Dates ACM

48. Administration Resources Administration Manuals www.k12.wa.us/TestAdministration/Instructions ACM, DFA’s, Technology User Guide, and eDIRECT User Guide Calendars and Timelines: www.k12.wa.us/TestAdministration/Calendars Administration Key Dates, State Testing Schedules Classroom/Proctor Resources: www.k12.wa.us/TestAdministration/TestProctorResources.aspx Materials to support before, during, and after testing Forms and Reports www.k12.wa.us/TestAdministration/FormsReports Training logs, Security Reports, Duties/Responsibilities Checklists, Ambiguity Form, Material Variance Form, Testing Irregularity Logs ACM 59-60 48

49. For Assistance • When you have questions: • Proctors: • Contact their School Assessment Coordinator • School Assessment Coordinator: • Contacts the District Assessment Designee • MSP Grades 3-6: Michelle Zimnisky ext. 7056 • MSP Grades 7-8: Christie Christman ext. 7055 • District Assessment Designee: • Contacts District Assessment Coordinator • Shannon Thompson, extension 7051 • District Assessment Coordinator: • Contacts OSPI • OSPI will refer calls from school staff to their • District Assessment Coordinator.

50. Assess your understanding: