IGIC Boundaries-Cadastre-PLSS Workgroup Update

1. IGIC Boundaries-Cadastre-PLSS Workgroup Update Lorraine Wright Indiana Department of Environmental Management February 24, 2010

2. Boundaries-Cadastre-PLSS Workgroup Outline Accomplishments 2009 Planned Activities for 2010 PLSS Tie Card Summary New Tie Card Activities Boundaries Legal Descriptions New State-wide County Boundary Next step: Section corners and lines that define County Boundaries Cadastre (parcels)

3. Boundaries-Cadastre-PLSS Workgroup 2010 Workgroup members Joe Mullins, Hamilton Co. John Milburn, County Surveyor�s Association Beth Hippensteel, Volunteer Phil Worrall, IGIC Jim Sparks, IN GIO Justin Peters, Land Office Steve Claycomb, INDOT Lorraine Wright, IDEM Jim Swift, Boone Co. Bryan Catlin, Marion Co. Henry Aldridge, INDOT Danielle Kindig, Newton Co. Mike Williamson, Newton Co.

4. Boundaries-Cadastre-PLSS Workgroup Accomplishments 2009 CAP Grant received for data sharing initiative Developed the initial criteria needed to create an official state-wide county boundary layer Legislation - Enrolled Act 530 passed. It establishes an Indiana-Michigan Boundary Line Commission. The Commission will oversee a retracement survey of the original 1827 Indiana-Michigan boundary and re-establish the Indiana-Michigan boundary line for the counties along the Indiana-Michigan border.

5. Boundaries-Cadastre-PLSS Workgroup Accomplishments 2009 County Boundaries � Compared all existing state-wide county boundary layers for source scale, accuracy currently being used Identified the IGS county boundary layer as the best available most accurate state-wide county boundary layer Added attributes to new State-wide County Boundary layer

6. Boundaries-Cadastre-PLSS Workgroup Accomplishments 2009 County Boundaries � Began developing list of PLSS corners and lines that define county boundaries (based on legal descriptions) Identified the Newberry Library as the most current information regarding legal references to County Boundaries at the state level. The Newberry information contains more current legal references than the County Boundaries Book.

7. Boundaries-Cadastre-PLSS Workgroup Accomplishments 2009 Tie Card Project Created a Tie Card Video � includes a summary of IGIC and the process steps to participate in the Tie Card Project Prepared letter to send to County Surveyors to ask for participation in project Working with County Surveyors Association

8. Boundaries-Cadastre-PLSS Workgroup Accomplishments 2009 Updated website to include: Standards National Cadastral Standards Jurisdictional Boundaries Standards County Boundary Boundary legislation Historic County Boundary information IN-Kentucky boundary shapefile and all documentation Surveyors information Tie Card Project - Video

9. Boundaries-Cadastre-PLSS Workgroup Planned for 2010 New State-wide GIS County Boundary Support the creation of a new authoritative GIS digital County Boundary shapefile for the IndianaMap (FDGC CAP Grant). Define, collect and document all data sources (inventory County Boundaries). Design and document the new county boundary shapefile(s). Develop, document and test a methodology to create the new county boundary shapefile(s). Develop, document and test a methodology to update/maintain the new county boundary shapefile(s).

10. Boundaries-Cadastre-PLSS Workgroup Planned for 2010 New State-wide County Boundary Develop FGDC compliant metadata for the new county boundary shapefile(s). Identify requirements (types of data) needed by Surveyors and the GIS initiatives to be viewed in the INMAP: County Boundary and PLSS points. Data Model Data Integration Plan

11. Boundaries-Cadastre-PLSS Workgroup Planned for 2010 New State-wide County Boundary Support QA/QC efforts for the harvested county jurisdictional boundary and parcel data published to the IndianaMap Investigate, define and document QA/QC issues to report Develop, document and test a QA/QC methodology

12. Boundaries-Cadastre-PLSS Workgroup Planned for 2010 Tie Card Project Send letter to County Survey � invitation to participate in the Tie Card Project County Boundary Corners a. Identify corners

13. Boundaries-Cadastre-PLSS Workgroup Tie Card Pilot Project Summary Created Grid Point and Tie Card GIS layer Created a state-wide naming convention for the Grid Points Created a computer generated set of points representing an approximation of the PLSS �, �, � corners Created Renaming Software to be used to link a scanned image of Tie Card to a Grid Point Setup the process to create a State-wide Tie Card GIS layer Worked with Bartholomew, Newton and Jennings Co during the pilot project to put their Tie Cards on the IndianaMap website

14. Boundaries-Cadastre-PLSS Workgroup Tie Card Project Grid Point file naming convention IN02_T23NR06E03_08 State Name and Prime Meridian � IN02 Township number - T23 Township direction � N Range number � R06 Range direction � E Section � 03 Grid Number � 08 (Grid numbering system begins with 00 in upper left hand of section and ends in 80, bottom left corner)

19. Boundaries-Cadastre-PLSS Workgroup New Tie Card Project activities Created a video Summary of IGIC and step-by-step instructions on how to participate in the Tie Card Project Working with County Surveyor�s Will be sending out a letter to County Surveyor inviting them to participate in the Tie Card Project Implement Tie Card Project in interested counties Developing a process to link to: County�s Tie Card database Link to County�s Tie Card images on their website Using Data Sharing initiative processes Similar to the methods being used to harvest other county datasets

20. Boundaries-Cadastre-PLSS Workgroup County Boundary Inventory of County Boundary sources Census Newberry INDOT IGS 92 Individual County boundaries Southern Indiana Boundary Court case, coordinates on paper, DNR created shapefile Northern Indiana boundary retracement survey � ongoing

21. Boundaries-Cadastre-PLSS Workgroup County Boundaries Determine which county boundary should be used as the state-wide County boundary layer County Boundary will be used to compare harvested county data (needed common boundary) Selected IGS County Boundary Best scale available at state-wide level Good metadata New attributes will be incorporated as identified by Surveyors and GIS professionals Legal references Website links: County Surveyor and County GIS Coordinate, Datum, Zone Source Other

22. Boundaries-Cadastre-PLSS Workgroup County Boundaries New State-wide County Boundary (polygon) Attributes being added Will be released onto IndianaMap as soon as it is completed Next step � County Boundary with Point and Line Feature level data based on legal descriptions Acquire County boundary legal descriptions Define PLSS corners and Section lines that define boundary Associate the legal information to the Grid Points and IGS Section line segments to get feature level dataset

23. Boundaries-Cadastre-PLSS Workgroup Sources for County Boundary Legal Descriptions County Boundaries Book Legal references for County boundary descriptions Published in 1933 Newberry Library History of Indiana Counties Historical and current Indiana boundary shapefiles Individual County Boundary Chronologies through 1981 Individual County Surveyor Offices

24. Boundaries-Cadastre-PLSS Workgroup County Boundary Legal Description Define GIS points and lines that make up a county boundary using legal description Need to be able to change boundary points if GIS data is improved and need to have the common reference corners between counties identified so we are linking the common corners

25. Boundaries-Cadastre-PLSS Workgroup Counties boundary changes since 1900 (source Newberry Library) 8 March 1923 Kankakee River boundary of JASPER, LAKE, NEWTON, and PORTER adjusted to match ditching of streambed [not mapped]. (Ind. Acts 1923, 73d sess., reg., ch. 164, secs. 1-3/pp. 464-465) 2 March 1925 Kankakee River boundary of LA PORTE and STARKE adjusted to match ditching of streambed [not mapped]. (Ind. Acts 1925, 74th sess., ch. 41, secs. 1-3/pp. 122-123) 9 March 1931 LA PORTE exchanged small areas with ST. JOSEPH. (Ind. Acts 1931, 77th sess., ch. 115, secs. 1-4/pp. 450-452) 27 March 1979 Boundary between CLARK and WASHINGTON was redefined [no change]. (Ind. Acts 1979, 101st gen. assy., 1st reg. sess., pub. law no. 156/p. 714) 31 August 1981 Boundaries of FULTON, MARSHALL, and ST. JOSEPH clarified [no change]. (Ind. Secretary of State, correspondence, 13 Jul. 1990; Ind. Acts 1980, 101st gen. assy., 2d reg. sess., pub. law no. 212, secs. 1-2/pp. 1682-1685)

26. Boundaries-Cadastre-PLSS Workgroup County Boundary legal descriptions from 1981 As a result of Public Law number 212: County surveyors were required to file with the Indiana Secretary of State accurate legal descriptions of their counties as of 31 August 1981 and to report any later alterations within 30 days of the effective date of change. Apparently the county lines have remained stable because no changes were reported to the Secretary of State's office between 31 August 1981 and 1990. (source Newberry) Trying to locate 1981 County Surveyors reports with legal descriptions or the most current County boundary legal description

27. Boundaries-Cadastre-PLSS Workgroup County Boundaries � Feature level data Correlate County boundary Section corners with Grid Points Correlate County boundary Section lines with IGS section lines Create point and line features that define the County Boundaries

32. Boundaries-Cadastre-PLSS Workgroup Each section corner can have up to 4 grid points The Grid point description depends on which section the PLSS corner was surveyed from

42. Boundaries-Cadastre-PLSS Workgroup Cadastral (Parcel) data Counties are sharing data through the Data Sharing Initiative Harvested data is being posted to Indiana Map The New State GIS County Boundary layer will be used in the support QA/QC efforts for the harvested county jurisdictional boundary and parcel data published to the IndianaMap

44. Boundaries-Cadastre-PLSS Workgroup County Boundary�s from Counties Individual County Boundary data may be more accurate than the New State-wide County Boundary Plans are being developed on how use the best available boundary information The Workgroup is putting together a Data Integration plan for the Boundary layers

45. Boundaries-Cadastre-PLSS Workgroup Indiana Statewide Data Integration Plan Public Land Survey System (PLSS) Data Boundary Data Cadastral (Parcel) Data Overview items Current Holdings Data Stewards Data Standards Data Distribution Methods Strategic Plan Draft by April 1, 2010

46. Boundaries-Cadastre-PLSS Workgroup Summary Most boundaries are defined by PLSS Township, Range, and Sections (some exceptions) Legal PLSS corner coordinates will eventually alter GIS County Boundaries, other jurisdictional boundaries, and parcel lines. Identifying the Boundary corners and section lines that define the legal County Boundary will help in aligning the GIS data in the future. All GIS data should be tied to the legally surveyed PLSS corners and section lines as described by the legal descriptions and surveyed by Surveyors.

47. Boundaries-Cadastre-PLSS Workgroup 2010 Meeting Schedule: Cadastral, Boundary, PLSS Workgroup Meetings IGIC office � 9:30 � 11:30 am March 17 April 14 May 12 June 9 July 14 August 11 September 8 October 13 November 10 December 8 Always check IGIC calendar for changes

48. Boundaries-Cadastre-PLSS Workgroup Casdastral, Boundaries, PLSS Workgroup Invitation to participate Comments and suggestions welcome For more information contact: Lorraine Wright Indiana Department of Environmental Management 317-234-0618 lwright@idem.in.gov IGIC website: www.igic.org Workgroup Website: http://igic.org/committees/cadboundplss.html I