An Overview of the Grant Application Process at Rowan University

1. An Overview of the Grant Application Process at Rowan University Presented by University Advancement and the Office of Sponsored Programs

2. Introductions University Advancement • Deanne Farrell, Director of Corporate and Foundation Relations, x5418 farrelld@rowan.edu • Rachael Swierzewski, Associate Director of Corporate and Foundation Relations, x2408 swierzewski@rowan.edu Office of Sponsored Programs • Sarah Piddington, Director of OSP and Director of Technology Transfer, x5482 piddington@rowan.edu • Stephanie Lezotte, Assistant Director, x4124 lezotte@rowan.edu • Kristy Carpenter, Post-Award Specialist, x5497 carpenterk@rowan.edu • Eric Gregory, Compliance and Contracts Specialist, x4058 gregorye@rowan.edu Office for Research • Dr. Shreek Mandayam, Associate Provost for Research, x5333 shreek@rowan.edu

3. *If you are a CMSRU employee, please talk with Harry Mazurek to get a copy of their Flowchart, as it differs slightly.

4. Internal Processes • Required internal paperwork • Project Description Template (UA only)- Submitted to Deanne Farrell or Rachael Swierzewski. Used in the process of finding appropriate funding opportunities. • Intent to Propose (all) - Filled out after finding an appropriate funding opportunity. Preliminary-when submitting through OSP, no commitment is made on behalf of the PI or university (i.e. you are not committing to submit to the sponsor). • Project Summary Form (CMSRU only) – Submitted to Harry Mazurek used to approve CMSRU projects. • Proposal Planning Form (all) - Filled out after the budget has been finalized. Requires signatures from PI, chair, dean, OSP director, and AVP for Research. Proposals cannot be submitted without fully signed paperwork. • Forms can be at found: http://www.rowan.edu/provost/grants/index.cfm

5. Intent to Propose

6. Proposal Planning Form

7. Project Description Template Required for requests for prospect research through University Advancement

8. Project Summary Form Required for all CMSRU faculty submissions

9. I want to submit a Letter of Inquiry Pre-proposals, preliminary applications, or letters of inquiry. Although OSP or UA do not required signed internal paperwork for these types of submissions, please notify our offices so we can assist. Guidelines vary.

10. I want to submit a proposal • Only UA or OSP may submit proposals or grant applications on behalf of the university. Proposals that are not approved prior to submission or submitted by a non authorized representative: • Can be rejected by the university if awarded with unfavorable terms or conditions. • May not include the full protection of the university under the New Jersey Tort Claims Act. • Significantly delays processing time. Even with an award notice, project work cannot begin until university approval is acquired. Exceptions: PIs may submit proposals on their own for money that will be awarded directly to them, not managed by Rowan (i.e. monetary awards, travel funds, fellowships, scholarships.)

11. Things to Remember • Depending on your project, one or more training modules may be required • Research Regulatory committees – IRB, IACUC, BSC • Electronic portal registrations

12. FAQ Q: I’ve come from another university. How do I transfer a grant awarded to me? A: Since grants are awarded to institutions, not individuals, your former institution must relinquish rights by contacting the sponsor. The Office of Sponsored Programs will work with both the former institution and the sponsor to ensure a smooth transfer.

13. Upcoming Workshops • 9/24 Finding Grant Funding • 10/1 Intellectual Property & Corporate Partnerships • 10/8 Administering Your Grant Awards • 10/15 Introduction to Grant Budgeting • 10/29 Compliance and Beyond • 11/12 Writing Winning Grants • 11/19 Creating Complex Grant Budgets • 11/26 Stewardship & Reporting • 12/3 Promoting your Projects/Research • 12/10 Research Regulatory Committees on Campus Check Rowan Announcer for locations and times!

14. Questions?