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Statewide Procurement User Group

Join the Statewide Procurement User Group on July 30th for presentations on IT equipment, purchase processes, and detailed reports. Stay informed and engaged with the agenda items for the day.

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Statewide Procurement User Group

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  1. Statewide Procurement User Group July 30th, 20099:00 AM – 12:00 PM

  2. Presentations ~ Preapproved List of IT Equipment ~ Purchase of Contract & Non-Contract IT Equipment ~ Reports - Open Contracts • - Open POs • - Open Requisitions ~ 9.0 Items • Questions and Answers Today’s SPUG Agenda

  3. Opening Remarks Steve Sulek

  4. Preapproved List of IT Equipment Steve Schafer

  5. Preapproved List of IT Equipment The list can be found at this website: http://www.nitc.state.ne.us/standards/1-204.html

  6. Purchase of Contract & Non-Contract IT Equipment Sharon Zimmerman

  7. Purchase of Contract & Non-Contract IT Equipment • Non-Contract – Pre-Approved Items List under $500 • Direct Entry of OP, P-Card, Direct Pay • http://www.nitc.nebraska.gov/standards/1-204-Attachment-A.pdf • Non-Contract Items – One Time Purchase • Commodities ON  OP • Services ON  O9 • Non-Contract Items – Establish Contract • Commodities ON  OC • Services ON  O4 7

  8. Purchase of Contract & Non-Contract IT Equipment • Contract Items – Pre-Approved Items List • If on contract, buy from contract – must use OG from OC • http://www.nitc.nebraska.gov/standards/1-204-Attachment-A.pdf • Contract Items • Commodities OC  O6 • Services O4  O6 8

  9. Purchase of Contract & Non-Contract IT Equipment • ARRA funds • If ARRA is filled in on contract it will not flow to the PO. • The following fields must be populated when revising the PO if ARRA money is paying for product/service • “New/Renew” field with “A” • “Agency” field with “ARRA” 9

  10. Purchase of Contract & Non-Contract IT Equipment ARRA information is input into fields used for tax reporting in the background If you receive a tax id error, the ARRA or New/Renew information has not populated correctly. 10

  11. To find a vendor that can provide items for certain NIGP codes, enter the NIGP number in the 2nd Item Number field. Purchase of Contract & Non-Contract IT Equipment 11

  12. To search for a specific vendor and what that vendor can provide, enter either the Vendor number in the Supplier field or search for the vendor name in the Alpha name field. Purchase of Contract & Non-Contract IT Equipment 12

  13. Enter the NIGP number in the Item Number field. If there is a contract for that item, the contract number will be displayed in the Search Text field. Purchase of Contract & Non-Contract IT Equipment 13

  14. Reports Connie Heinrichs

  15. Reports One Report Will Show . . . . Open Requisitions – Quotation Requests – Purchase Orders – Contracts

  16. Reports 16

  17. Reports Click OK on the Printer Selection and wait for the Report to Run. 17

  18. Reports 18

  19. Reports 19

  20. Reports 20

  21. Reports Open Contracts Report with Processing Options 21

  22. Reports 22

  23. Reports 23

  24. Reports 24

  25. 9.0 Items Amy Artchuleta

  26. 9.0 Items

  27. 9.0 Items 27

  28. 9.0 Items 28

  29. 9.0 Items 29

  30. Questions & Answers

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