Managing Information for Local Environment in Sri Lanka - MILES -

1. Managing Information for Local Environment in Sri Lanka- MILES - Colombo, June 2003 Bernd Decker

2. MILES is a technology partnership between Munich, Germany Vitoria-Gasteiz, Spain SLILG, Sri Lanka

3. City of MunichDepartment of Health and Environment (co-ordinator) Sri Lanka Institute of Local Governance The partners are • City of Vitoria-GasteizEnvironment Studies Centre of Vitoria-Gasteiz (CEAM) • Rupprecht Consult GmbH, Cologne (sub-contractor)

4. What initiated the MILES project? • The need for better information management in municipalities; • The wish for better information sharing on practically implemented management information systems; • Existence of the SCP EPM process and the EMIS tool; • European Commission launched new programme which allows information sharing (October 2002); • Submission of proposal in Jan 2003 and selection of proposal in April 2003; • Contract signature and official start of the project: 31 May 2003 with a duration of two years;

5. Integration with past and existing initiatives

6. The mission of the MILES project is to contribute to the practical exchange of environmental knowhow and best practice between urban policy actors in the European Union and Asia in order to cross-fertilise local development processes

7. ...through three strategic objectives • Creating technology and capacity building partnership between cities; • Promoting participatory and democratic decision making in environmental planning and management; • Initiating long-term strategies for take-up and large-scale implementation of proven and appropriate environmental technologies and concepts.

8. The MILES operational objectives • to adopt and transfer environmental and spatial information management concepts based on Open Source technology; • to train municipal practitioners and community stakeholders in environmental planning, information management and spatial analysis based on a ´Trainer of Trainers´ approach; • to facilitate the development of municipal planning tools based on various existing and newly created environmental infos; • to prepare for strategic exploitation and further take-up of project results by involving high-level actors; • to conduct an independent evaluation exercise and to promote the project results; and • to arrange for effective project delivery

9. MILES outputs • Adapted mapserver based on Open Source technology • Training of trainers programmes • Application of environmental management information systems in Sri Lanka municipalities • Take-up guide for wider use of the system within the region

10. The beneficiaries are • actors and decision makers in municipalities in Sri Lanka (and more generally in Asia), especially environmental and technical experts and community representatives; • decision makers and multipliers from cities, international donor institution representatives, and networks; and • multipliers and other stakeholders within and outside Sri Lanka, particularly municipal and other associations, the specialised press and global municipal networks.

11. MILES funding and support • MILES total budget is about 767.498 Euro • European Commission provides 460.021 Euro grant (60% support) • The EC contribution is shared among the partners Funding mechanism of the European Commission • EuropeAid • Asia Pro Eco

12. Asia Pro Eco Components

13. Technology Partnership • Building capacity for technology transfer • Training courses; • Training material (preparation and updating of documentation and manuals); • Seminars, workshops; • Publications (specialised, layman); • Technology co-operation and contacts (incl. professional exchanges, institutional twinning), networking and observatory (e.g. of sustainable and responsible investments) activities; • Technology promotion and pavilions. Project proposals including a combination of three or four activities under this component will be given priority. Training courses, training material and publications are expected to either prepare or follow up the other activities.

14. The MILES work packages: Inception and Profiling Adaptation and Transfer Trainig of Trainers Local Application Support Strategic Exploitation Evaluation and Dissemination Project Management Month 1 ... ...24

15. Workpackage 1: Inception and Profiling • Common understanding between project partners • Municipalities for local application support • Successful start-up of the project • Activity 1.1: Profiling • Activity 1.2: Selection of municipalities • Activity 1.3: Project launching seminar Dec 03 Jun 04 Dec 04 May 05 Jun 03

16. Workpackage 2: Adaptation and Transfer • Internationalise Munich toolkit • Metadata facilities for geographical data • Clearinghouse techniques for mapserver • Technical documentation • Integrated webserver • Activity 2.1: Adaptation of software • Activity 2.2: Pre-installation tasks • Activity 2.3: Software installation • Activity 2.4: Mapserver enables webserver Dec 03 Jun 04 Dec 04 May 05 Jun 03

17. Workpackage 3: Training of Trainers • Enhance training capacities of SLILG • Build EMIS capacities of municipal practitioners • Integrate community representatives in a municipal information system • Activity 3.1: Preparation of content • Activity 3.2: Training of Trainers at SLILG • Activity 3.3: Training of municipal practitioners • Activity 3.4: Sensitisation of community representatives Dec 03 Jun 04 Dec 04 May 05 Jun 03

18. Workpackage 4: Local Application Support • Set up EMIS in municipalities • Supporting environmental management frameworks in municipalities • Integrate community knowledge for pro-poor strategies • Activity 4.1: Setting up local systems • Activity 4.2: Transformation of Environmental Profiles • Activity 4.3: Development of EMFs • Activity 4.4: Integration of community knowledge • Activity 4.5: Community Tools Dec 03 Jun 04 Dec 04 May 05 Jun 03

19. Workpackage 5: Strategic Exploitation • Mechanism for political anchoring • Platform for multi-donor co-operation • Activity 5.1: Policy Advisory Group • Activity 5.2: Donor co-operation • Activity 5.3: Technology Pavilion Dec 03 Jun 04 Dec 04 May 05 Jun 03

20. Workpackage 6: Evaluation and Dissemination • Quality control the project objectives • Professional dissemination of project results • Mainstream lessons of experiences • Activity 6.1: Project evaluation • Activity 6.2: Website, newsletters and exhibitions • Activity 6.3: Virtual Seminar • Activity 6.4: Take-up Guide • Activity 6.5: Final Workshop Dec 03 Jun 04 Dec 04 May 05 Jun 03

21. Workpackage 7: Project Management • Effective delivery of project deliverables • High quality project results • Transparent and efficient co-ordination • Activity 7.1: Project management, finances • Activity 7.2: Local Project Office • Activity 7.3: Project reports and risk management • Activity 7.4: Internal quality control • Activity 7.5: Procurement of equipment Dec 03 Jun 04 Dec 04 May 05 Jun 03

22. MILES Project deliverables • Profiling and Inception Report • Technical Set-up Guide • GIS and Mapserver software • Training materials for ToT • Strategy Maps • Municipal EMFs • Community Handbook and Toolkit • Final Evaluation Report • Project Website • Newsletters • Take-up Guide • Management Reports, Financial Reports • Consortium Agreement • Project Handbook

23. Management structure European Commission Project Management Committee Policy Advisory Group Project Co-ordinator Munich Local Co-ordinator SLILG Local Co-ordinator Vitoria-Gasteiz WP2 WP5 WP7 Local Steering Committee WP1 WP3 WP4 WP6 Rupprecht Consult Municipalities

24. MILES Workplan

25. Issues to be discussed • Setting up local project office • Workplan and budget • Consortium Agreement • Structure of Inception Report • Organisation of Policy Advisory Group • Launching Seminar