1 / 31

General Timeline

General Timeline. Eligibility Criteria. Non-profit or governmental agency Volunteer Board of Directors System to prevent duplication of services to clients Can only use funds to supplement and extend existing services related directly to home-delivered meal services. Application.

edna
Download Presentation

General Timeline

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. General Timeline

  2. Eligibility Criteria • Non-profit or governmental agency • Volunteer Board of Directors • System to prevent duplication of services to clients • Can only use funds to supplement and extend existing services related directly to home-delivered meal services

  3. Application • Non-profits, Federal ID number and Business Name must match IRS Determination Letter • Primary Contact vs. Authorized Official • County grant amount must match the amount stated on the Resolution • Total number of meals served during STATE Fiscal Year, not federal

  4. Resolution • Counties are partners in the TDA grant • Not a “matching grant” • County grant should be equal to or greater than $0.25 per senior in the County • Example: 500 Seniors x $0.25 = $125 • If county grant < $125, TDA grant will be proportionately reduced

  5. Changes to the Resolution are not allowed Organization Name on Resolution needs to match Application County grant needs to be paid to Applicant Date range must fall within the grant year SECTION 3 cannot be removed Keep record(s) of County grant, TDA will verify it was received by Applicant Resolution Continued

  6. Backup Documentation • Non-Profits Only • IRS Determination Letter • List of Board of Directors • Non-Profits & Governmental Agencies • Financial Documentation (previous 12 month period) • Balance Sheet and Profit & Loss Statement -or- • Audited Financial Statement

  7. Application Review Process • Notification when application is received • If complete, application is Pre-Approved and Grants Coordinator reviews • If incomplete, Grants Specialist contacts applicant for additional information-Application is Pending • Grants Coordinator asks for additional information or changes status to Approved

  8. Eligible Meal Number Determination • Definition: Eligible Meals = Total meals served – Meals funded by DADS/AAA • Meal Number Verification Email • Discrepancies need to be handled with your local DADS or AAA representative, not TDA

  9. Grant Allocation • How are grants calculated? • How can I determine what my grant will be?

  10. Grant Allocation – County Share • Counties give $0.25 per county senior • Counties are eligible to receive a share of the program funds based on the senior population. • For example: • Loving County has 15 seniors. Loving County must grant $3.75 to the applying HDM providers in order to qualify for TDA program. • Harris County has 351,836 seniors. Harris County must grant $87,959 to providers in order to fully qualify organizations in the county.

  11. Grant Allocation – County Share • Scenario 1 • If Program funded at $2,774,201 • State’s senior population = 2,774,201 • County share would be equivalent to $1 per senior. • Loving County would qualify for $15. • Harris County would qualify for $351,836.

  12. Grant Allocation – County Share • Scenario 2 • If Program funded at $9,500,000 • State’s senior population = 2,774,201 • County share would be equivalent to $3.42 per senior. • Loving County would qualify for $51. • Harris County would qualify for $1,203,279.

  13. Grant Allocation – Organization • Texas Agriculture Code states that the department shall make grants in an amount equal to one dollar for each meal …that was not fully funded by the DADS or AAA. • Eligible Meal = $1 • NOT ALWAYS!!

  14. Grant Allocation – Organization • Scenario 2 • If Program funded at $9,500,000 • State’s senior population = 2,774,201 • County share would be equivalent to $3.42 per senior. • Harris County would qualify for $1,203,279. • Harris County served 624,536 eligible meals • Eligible Meal = $1 • Initial Grant = $624,536

  15. Grant Allocation – Organization • Scenario 1 • If Program funded at $2,774,201 • State’s senior population = 2,774,201 • County share would be equivalent to $1 per senior. • Harris County would qualify for $351,836. • Harris County served 624,536 eligible meals • Eligible Meal ≠ $1 • Initial Grant = $351,836 • Why? Because the initial grant cannot be more than the county’s share ($351,836).

  16. Grant Allocation – Organization • But my organization has always gotten more than $1 per eligible meal, and even more than our county’s share! • Texas Agriculture Code states, “If the total amount of the grants made by the department …is less than the amount appropriated to fund the program …the department shall use the unspent funds to proportionally increase the grants to each qualifying organization.” • Initial Grant * Proportionate Increase = Total Award

  17. Total Number of Applications • 2008 • 98 Applied • 95 Grants Awarded • 82 Counties • 2009 • 194 Applied • 182 Grants Awarded • 157 Counties • 2010 • 198 Applied • 192 Grants Awarded • 170 Counties

  18. Grant Allocation – Organization • 2008 • Total eligible meals served = 1,897,087 meals • Total initial grants = $1,727,338 • Proportionate increase factor = 5.5 • 2009 • Total eligible meals served = 3,626,681 meals • Total initial grants = $3,241,883 • Proportionate increase factor = 3.08 • 2010 • Total eligible meals served = 4,577,265 meals • Total initial grants = $3,766,678 • Proportionate increase factor = 2.52

  19. Grant Allocation – Organization • Scenario 2 – 2010 Distribution of FundsHarris Co. • If Program funded at $9,500,000 • State’s senior population = 2,774,201 • County share would be equivalent to $3.42 per senior. • Harris County would qualify for $1,203,279. • Harris County served 624,536 eligible meals • Eligible Meal = $1 • Initial Grant = $624,536 • Grants increased by factor of 2.52 • Total Grant = $624,536 * 2.52 • Total Grant = $1,573,830

  20. Grant Allocation – Organization • Scenario 2 – 2010 Distribution of Funds Travis Co. • If Program funded at $9,500,000 • State’s senior population = 2,774,201 • County share would be equivalent to $3.42 per senior. • Travis County senior population = 74,762 • Travis County would qualify for $255,686 (74,762 * $3.42) • Travis County served 509,714 eligible meals • Eligible Meal ≠ $1 • Initial Grant = $255,686 • Grants increased by factor of 2.52 • Total Grant = $255,686 * 2.52 • Total Grant = $644,329

  21. Grant Allocation How can I determine what my grant will be? Grants can not be calculated by TDA until: • All applications are approved or denied • All meal number issues are resolved • Late December

  22. Grant Allocation Organization can estimate their Initial Grant if the following is known: • County Share • Total funding of the Program • County senior population • Organization Share • Number of eligible meals served by your organization

  23. Grant Agreement • Agreements are mailed in late December • Signed Agreements due back to TDA in later January

  24. Grant Agreement Continued • The Agreement & ALL Attachments must be complete and signed by grantee before any payments will be made. • Attachment A – Budget • Attachment B – Certified Assurances • Attachment C – Comprehensive Certification • Attachment D – W-9

  25. Grant Agreement Continued • TDA signs the partially complete Agreement • Two copies are made: • One for grantee • One for program file • According to statute, grants must be made by February 1st .

  26. Quarterly Reporting • Ensure grant funds are being spent appropriately • Only report TDA funds spent • Budget adjustments are allowed • Report Due Dates (2010 Example): - June 1, 2010 for February 1, 2010 – April 30, 2010 - September 1, 2010 for May 1, 2010 – July 31, 2010 - December 1, 2010 for August 1, 2010 – October 31, 2010 - March 1, 2011 for November 1, 2010 – January 31, 2011

  27. Extensions • Written request submitted by January 1 • Unforeseeable circumstances preventing the use of funds

  28. Close Out Process • Term of Agreement expires • All funds are expended • Always keep copies of invoices, receipts, etc. for monitoring purposes

  29. Monitoring • Jansen & Gregorczyk CPAs • Grantees selected based off of a risk analysis • Monitoring instrument is provided to selected grantees • Visits typically last only a day or two

  30. Contact Us Texas Department of Agriculture P.O. Box 12847 Austin, Texas 78711 (512) 463-6695 Grants@TexasAgriculture.gov www.TexasAgriculture.gov

More Related